July 2011minutes

[Scott Chenore]

Hello Kelly Farm homeowners:

Please find below the minutes from the July meeting.

KELLY FARM OWNERS ASSOCIATION
Board of Directors’ Meeting
Tuesday, July 5, 2011

MINUTES

Attendance: Kevin O’Reilly, Sheryl McBride, Doug Otte, Diane
Alexander, Mark Jones, Michael Jehnichen, Scott Chenore,
Administrative Assistant Betty Englehart.

Meeting called to order at 7:05 p.m.

1. Approval of Minutes
a. Discussion of May 2011 minutes to add the discussion for motion in
New Business section 3d. Motion made to add the following to start
the section: “The board’s covenant enforcement assistant requested a
raise. After significant discussion, raise the salary from $500 to
$1000 per month.” After discussion, motion was passed. May minutes
were approved as amended.
Upon further discussion, and the fact that there was not a quorum at
the May meeting, Item 3d will be deleted from the May minutes.
b. Motion made to pass the June 7 minutes. Seconded, and passed.

2. Members’ Forum – no members present.

3. Old Business
a. Pay to administrative assistant for covenant enforcement: The
treasurer reviewed financials for years 2005 forward. History from
2006 indicates that there has been a surplus at year end and that a
raise would be possible.
Discussion moved to the level of covenant enforcement that is desired
for Kelly Farm. Enforcement assistant drives Kelly Farm almost
daily. General agreement was that current level of enforcement should
be maintained.
Discussion moved to covenant enforcement assistant compensation.
Compensation has been the same and has not been raised since 2007.
During the 2012 budget building process develop an accurate job
description and decide if position merits another increase due to the
market conditions. General agreement was that position was underpaid
from the beginning. Motion made to increase covenant enforcement
assistant’s compensation from $500 to $750 per month, effective May 1,
2011 through December 31, 2011. Motion passed, one abstention.
Motion made to define and develop the assistant’s job description, and
review any additional compensation as it relates to the 2012 budget by
December 31, 2011. Motion passed.



Diane will contact Hindman Sanchez to get a samp;e independent
contractor contract. Sheryl will meet with covenant enforcement
assistant for job description information, and develop description for
August meeting.
b. Repainting of 4th Street fence: Recommendation made to wait to
paint the fence until the spring of 2012.
c. Update on mineral lease: Glen Droghmueller reviewed the mineral
lease, made revisions. Several homeowners have already received the
letter from Waltel Minerals.
d. Irrigation system audit of common areas recommendations
implemented: 1) Pressure is too high on the system at 51st Avenue and
1st Street, Bruce Gouker has been asked to put a restricter on that
portion of the system; and 2) Irrigation lines in established native
grass areas to be capped.

4. New Business
a. Fence fire on July 4: The cause of the fire was children playing
with fireworks. Our insurance agent from State Farm was called and a
claim was filed.
b. Pool: discussion on continuing concerns about membership, revenue.

5. Treasurer’s Report: Water bill was higher. NW pond landscaping
fees were reclassed. Motion made to approve the treasurer’s report.
Motion passed.

6. Meeting was adjourned at 9:12 p.m.

These meeting minutes are the author’s best understanding of the items
discussed.

Sheryl McBride, Board Secretary

NEXT MEETING IS TUESDAY, AUGUST 2, 2011 at 7:00 p.m.

PLEASE ATTEND THE AUGUST 2 BOARD MEETING – IMPORTANT FOR ALL TO BE
PRESENT!