fundraiser to do's!

[Sharon Chung]

Hey folks,

I am doing the shopping for ingredients for sat night dinner and plan to drop it all off to Rej on Friday early evening.

I am putting a call out for some items to help with please!

Rice Cookers - the bigger the better!  we have a rice cooker at Nodutdol that we can use.  Will need at least one big or two smaller rice cookers.  We will make a pot of rice in advance as well.

Did we decide on what drinks/alcohol we want to serve at the event?

Just beer and wine?  soju or yogurt soju?  hard liquor/mixed drinks?

Also, can we finalize how many attendees we are expecting.

this was not finalized bc I know personal friends, ally orgs and other supporters were invited by individuals as well.

On facbook, there are 39 RSVP's and 11 maybe responses, thoughs a couple of the maybe are out of towners so I am not counting that.

So per facebook, i would assume a good 45 are confirmed.

Should we estimate 60 people for attendance?

Also, what is the status of the program and poss musicians?

We need to finalize the program as well!

Also, do were we planning on buying mandoo from prosperity dumpling house, across the street, or buy Korean kind somewhere.  we would need to cater that and order asap.

This is all I have for now, so far!

thanks all!

-sharon

[Meejin Richart]

Hi All,

I thought I sent something along while I was on vacation but apparently my account didn't let me do so from my phone.

Luke Nephew of Peace Poets has confirmed. Luke is a dope spoken word artist and more of their work can be found here.

Diego Obregon of Grupo Chontas has confirmed. Diego plays awesome upbeat music from the Pacific Coast of Colombia. More info here. He asked that we pay his cab fare, and I agreed. Can NDD pay for it? If not, I can also pay for it.

Rej: I'm not sure if you have Korean drummers coordinated. I know Aileen can't make it anymore. I think if not, it's okay to go with the 2 groups above.

Please let me know if you are okay with these 2 groups and also if it is okay for me to invite them to the dinner and pre-program. I think maybe we can invite them to set up at 6 if necessary so that when the program starts they can go on with no interruption. Cool? If they can't come at 6, then I think 6:45 latest to come and set up?

Thanks all,

M

--
Meejin Richart
Education & Outreach Admin Associate / CCRjustice.org
New York, NY


"We who believe in freedom cannot rest; We who believe in freedom cannot rest until it comes. Strugglin myself don't mean a whole lot, I've come to realize; That teaching others to stand up and fight is the only way my struggle survives"
-Sweet Honey In the Rock; Ella's Song

[Sharon Chung]

Great we got some music and spoken word lined up!

Thanks for working on that meejin!

As for cab fare, we can take if from the money that comes in at the event.

How much car fare are we talking about?

When you say invite for dinner, do you mean we pay for their way in?

Also, how many people total for these two groups?  so we can estimate a more accurate number for food/head count.

Thanks!

-sharon

[Suzy Kim]

That's great Meejin!  Thanks for finding us some cool artists.  Whew!

I have two friends coming with me to help with setup and be my guests.  That'll be it for me in terms of headcount.
I can bring a very small rice-cooker if needed.
As for drinks, I say keep it simple with just beer and wine.  I think Meejin mentioned that there was a really cheap place she knew, but let me know if you need me to pick these up.

It's really down to the wire now...

---

Date: Wed, 12 Jun 2013 13:11:14 -0400
Subject: Re: [NY KEEP-D 2013] fundraiser to do's!
From: sharon...@gmail.com
To: meejin...@gmail.com
CC: keep-d-201...@googlegroups.com

[Sharon Chung]

it is down to the wire!

i agree, beer and wine.

checking on how much beer we have at the Nodutdol office.

thanks for the headcount suzy!

Suzy, if you could pick up in NJ, that would be great seeing as its cheaper in NJ, right?

-sharon

[Meejin Richart]

These were our notes (pasted below) from meeting of NYC participants which includes program and times.

Yes, I'm taking care of drinks and dessert (a cake). I was going to pick up drinks from nearby my office. Suzy if you would be willing to pick them up with your car on Saturday I can meet you at my office at 5:30. If you're driving other things, I'll figure out how to get them there since it's on Broadway & Bond very close to Project Reach. I was thinking beer, wine and whiskey? One or two choices of hard alcohol might be good for the peeps I know who are coming...

For the cab fare it would be from Jackson Heights for 1 person. Pay their way in, yes since we can't pay them for performing. It would be 3 people total; possibly more if Luke Nephew brings a couple of his peeps to perform alongside him. I'm also now realizing that we should ask the Peace Poets to go first, and for Diego to play 2nd. I'll take care of doing that.

I'm bringing 2 friends to help set up at 5 and hoping to get 10-15 additional folks to attend. Will send that invite email out later today.

KPT: Did anyone ask Joo-Hyun to do the ask? That was who we thought originally, although Juyeon said Hyun was the one being asked. At this point I guess it doesn't matter...

Thanks all!

Meejin

KEEP-D Fundraiser Planning Meeting

May 24, 2013

 

GENERAL PROGRAM

5-6:30 pm            Set up and practice

6:30 pm                door open + dinner

7-8:30pm             program

8:30 - 9pm           Mingle

9-10 pm                clean up and get out

 

DETAILED PROGRAM

1.    6:30: Doors open and Dinner served

2.    7pm - 7:10pm → Meejin welcome & Intro of the group (8-10 mins)

3.    7:10pm - 7:20pm → slideshow (8-10 min) + background music Suzy/Rej

4.    7:20pm - 7:30pm → Pitch for awareness for KEEP-D Medical Drive & support of the community - Joohyun Kang/Sarah Ahn (8-10 mins)

5.    7:30pm - 7:50pm → Band 1 plays (20 minutes)

6.    7:50-8pm → Donation/Ask for medical supplies (10 minutes) Rej, Suzy, Meejin

7.    8-8:20pm → Band 2 plays (20 minutes)

8.    8:20-8:30pm → Ask all past KEEP participants to come to stage and sing song bangeupsimnida; maybe band play in background a little bit? (10 minutes)

9.    8:30-8:35pm → Pitch by KPT and KEEP-D participants

10.  8:35-9pm → Mingling; encourage folks to buy drinks

Discussion on program

·         SUZY: Slide show on reflective past trips + delivery of medicine

o   Suzy will complete slide show by May 28^th 

o   Rej will help with background music for slideshow and send to NY KEEP-D group by May 29^th

o   Kimchee bowl NDD played a general slide show as a background and then had feature slide show about 30-35 pictures (10 second per 1 photo for 8 minutes)

o   Jueyon suggested Psi’s new song.  

Logistics for event:

1.       Drinks: Soju cocktail, beer (heineken), liquor (vodka, whiskey), wine, ice, soda (Meejin)

2.       Food: REJ → Duk bokki, 오댕국, kimbap, 김치 (~60-75 ppl) ????

a.                   as part of set-up, Rej needs 3 ppl to help make kim-bap

b.                  Needs huge pot to make 오댕국

c.                   Dessert: Meejin will get cake from her neighborhood

3.       Set-up/Clean-up crew: betsy, juyeon, sharon, meejin, suzy, rej and rest of nodutdol crew

4. Each KEEP participant have 2 friends to help starting from 5pm not including KPT

Questions for KPT:

1.       Who is reaching out to Joo-Hyun and Sarah about doing asks?

2.       Can one of them blast invite out to Nodutdol list?

3.       What was food and drink budget been in past? How many folks do you usually prep food for?

[Sharon Chung]

ok!

great meejin!

so i will say 70 people for expected attendance.

I am fronting the cost of the food supply and what not.

i was willing to eat up the cost but since we are expecting 70, i will need some re-imbursement.  i will figure that out once  i see how much everything costs.

Suzy, would you be able to pick-up mandoo from Englewood before heading over?

Young Choe said he might be able to do it but if you could, that would be great!  if not, i will ask to young again.

Also, alcohol in general is cheaper in NJ than Manhattan.

Suzy, could you pick up the alcohol from Jersey as well?

If we are getting whiskey, what do we want for mixers?

Cola and Ginger Ale?

We can make ice runs a the deli on the corner by Project Reach.

Suzy, let me know if picking up mandoo AND booze is too much for you.

waiting to hear back about asking JooHyun.

thanks all!

-sharon

[Sharon Chung]

JooHyun was asked to make the pitch but she is unsure if she can make the event.

Joo Hyun suggested Yul-san make the pitch.

I put an ask into Yul-san as well.

I believe our back-up ask was also Sarah Ahn?

-sharon

[Sharon Chung]

Yul-san's family will be in town that weekend so YS is asking her dad if he can make the pitch.

not sure if they are all going to the event.

keeping fingers crossed....

-sharon

[Meejin Richart]

Yes our back-up was Sarah. Let's see what YS says! I know she is busy this week with the potential of the community safety act being passed as i'm guessing Joo-hyun also is...

M

[Suzy Kim]

Hey Sharon,

I won't be able to pick up the mandoo from Englewood, but I can certainly bring drinks - I had suggested this during our last call with Meejin and Rej, but Meejin seemed very sure that the place near her work was super cheap.  Just for comparison, the Trader Joe's here has good six-pack beers for $4 and Charles Shaw wines for $3.  If you want me to pick them up, let me know how many.  I have no idea how to calculate drinks for 70 people!  Maybe a case of wine?  Let me know by tomorrow please~

suzy

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Date: Wed, 12 Jun 2013 14:45:20 -0400

Subject: Re: [NY KEEP-D 2013] fundraiser to do's!
From: sharon...@gmail.com
To: meejin...@gmail.com

CC: su...@hotmail.com; keep-d-201...@googlegroups.com

[sharon chung]

young is going to pik up the mandoo so all good!

I'm getting a beer count tmrw so will kno how much beer to get.

a case of wine seems about right. mix red & white? but more red?

also, a big thing of whiskey! jack or jim.

[Juyeon JC Rhee]

isn't a case too much?  for kimchee bowl, we usually get only 2 bottles of red and 1 white - and there are a lot left overs, I thought.  

Who will be attending to the bars?  Do we have people lined up? 

j

[sharon chung]

a case of wine is 12 bottles.

since the only other drinks are beer & whiskey, I think a case is not too much, since we are expecting 50+ people?

anybody else have an opinion on this?

volunteers are lined up. haven't figured out who goes where. was just gonna assign at event as folks they arrive and assign as needed.

[Sharon Chung]

So Yul-san got back to me this am and cannot confirm that her family will be at the event, so cannot confirm that he or her dad will do the ask/pitch.

Should we ask Sarah Ahn?  I don't know if Sarah is even coming to the event. 

On Facebook, Tracy Kwon and Haruki RSVP'd, and they are both KEEP-D alum.

should we ask one of them?

Grace Cho RSVP'd as well.

-sharon

[Suzy Kim]

No worries - I'll just take back whatever is leftover since I'll be donating the drinks.
Can we get a reply from Meejin on the drinks just so I know she isn't getting the drinks?

---

CC: su...@hotmail.com; keep-d-201...@googlegroups.com
From: sharon...@gmail.com

Subject: Re: [NY KEEP-D 2013] fundraiser to do's!

Date: Thu, 13 Jun 2013 21:29:12 -0400
To: juye...@gmail.com

[Betsy]

i think sarah is coming. tracy kwon is going to be late so i don't think we can count on her, if she does come at all. 

[Sharon Chung]

Betsy, can you ask Sarah then?

Meejin, please reply so we not we are not doubling up on alcohol.

Thanks all!

Rej Betsy and I are completing food shopping today.

Juyeon and I will be at Rej's tomorrow to help cook.

See you all tomorrow!

-sharon

[Meejin Richart]

Hi All,

Sorry for delay. I got a big thing of Soju and a fifth of whiskey last night at the cheap liquor store which I will donate. They are sitting at Project Reach, hidden beneath the drums. I think a few bottles of wine (red and white) plus beers from Suzy should make it all good.

As an FYI, I'm back to a low-tech phone, don't have any of your phone numbers, so can't be on email outside of physically logging in on a computer which will likely not happen tomorrow. If you need anything please text me!

THanks,

M

[Betsy]

sarah's out  -- anyone else we can ask? 

[Sharon Chung]

Suzy!  want to do the ask?

Haruki?

Hyun?

[Betsy]

i think it could be either a past or present participant -- when hyun did it last time, she was a participant. present participant could talk about wh;y they are going, what they hope to accomplish, etc etc, why the trip is an important one

[Sharon Chung]

Hey all,

Suzy has graciously offered to do the pitch as back-up!

So if Ramsay and/or Yul-san end up not attending the event, Suzy will pitch it.

THANK YOU SUZY!! esp for the last minute request and acceptance of the request:)

-sharon