Salam, Dear Brothers, Following are my suggestions identified in pink color for Shifa By-Law. FYKI.

[Shameemul Islam]

7. ADMISSION OF MEMBERS:

a) A male person of Kayalpatnam origin, 18 years of age or above on

the date of application – shall be eligible to be a member of the

TRUST.

Here my suggestion is that pls admit only male person to the membership initially. So remove all the she in he/she.

8. TERMINATION OF MEMBERSHIP:

d) If he / she has been convicted by a court or Tribunal of competent

jurisdiction of any offence involving moral turpitude; 

Throw more light in this point. As in these days many innocents are being victimised   for the reasons better known only to the prosecutors and their masters. Let us not judge by the judgment where there is no fear of Allah.

13. EXECUTIVE COMMITTEE MEETING:

a) The executive committee shall ordinarily meet at least once in 6

months. At least 7 days of clear notice (by letter or SMS or email

or any other mode of communication) will be given to the executive

committee members by the Secretary for an ordinary meeting and

at least 3 days clear notice (by letter or SMS or email or any other

mode of communication) for a special meeting.

Here my suggestion shall be that please make thrice in a year (every 4 months) so that there will be not be a prolonged gap and many things kept pending without making any decision. 

COMPOSITION OF THE EXECUTIVE COMMITTEE:

President - 1

Vice Presidents - 2

Secretary - 1

Treasurer – 1

Administrative Officer - 1

Here why not put 1 or 2 assistant secretaries so as to cope up better with the files and other communications and sharing the workload of Secretary. Pls consider.

b) VICE-PRESIDENTS:

Vice-Presidents will be next in line to take over as the President of

the TRUST and will work in close cooperation with the President. In

the absence of the President, the Vice-President – senior in age -

will officiate in his place.

 the Vice-President – senior in age -

will officiate in his place. This is in accordance with the respect for once age when it comes for chairing the meeting in the absence. This will be more comfortable when taking into account all factors.

e) ADMINISTRATIVE OFFICER:

It is good if the administrative officer, by virtue of his post, shall be a special invitee in all the executive meeting, if am right.

v.

Will work with Govt. agencies to get more state and central govt.

sponsored medical benefits / schemes

21. FINANCE AND AUDIT:

b) The accounts of the TRUST shall be regularly maintained and the

accounting year of the TRUST shall be the financial year (1 April to

31 March) and the accounts shall be closed by 31st March and the

same shall be audited by a qualified Chartered Accountant(s).

In this point please consider AGM and the Secretary and the Treasurer need to present their financial account in the meeting. So make  appropriate time for between this two.

25. FILING:

a) The following Records should be submitted at the District Registrar

Office within the stipulated period after the Annual General

meeting.

1.

2.

3.

4.

Declaration.

Balance Sheet.

Annual General Meeting Minutes copy.

Form 6 members list.

b) If members were admitted, dismissed, resigned or elected, the

changes should be filed in Form 7 to the District Registrar Office

within 3 months.

c) The Change in Address of the TRUST should be filed in Form 5 to

the District Registrar Office within 3 months.

d) If any Special Resolution were taken, it must be filed to the District

Registrar Office within 3 months with Minutes copy.

Please consider whether this entire thread in Filing is necessary. If it may be approved for the registration of a trust then let us avoid this in order not to over burden ourselves.

• Item Election is missing. How we elect our office bearers and EC and the procedures there on. Please note.
  

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Help you one another in Al-Birr and At-Taqwa (virtue, righteousness and piety); but do not help one another in sin and transgression. And fear Allah. Verily, Allah is Severe in punishment. Holy Quran Chapter 5:Verse 2

Regards,

 

Shameemul Islam SKS

+91 9791117765

 

[Mohamed]

Thanks Brother SHameem

Please pass this to Br Seyed Ibrahim (KCGC Executive member) and ask him to work with By Law team

Thanks

Mohideen