Gmail Shortcuts
Viktoria Klett
Google will show you a complete list of your Gmail keyboard shortcuts through the shortcuts menu. Once shortcuts are enabled, you can bring up the shortcuts menu by holding Shift+? in Gmail.
This Gmail shortcut will take the emails you have currently selected and move them into your trash folder. The trash folder automatically deletes your emails after 30 days. You can also empty the trash folder manually at any time.
In a similar vein to the previous shortcut, this one increases the indentation of your text. When you increase text indentation, your text moves right across the screen. This shortcut is useful when you need to indent critical parts of your email quickly.
This shortcut changes the alignment of any highlighted text back to the left-hand side of the screen. As this is the default alignment, this shortcut only works on text aligned to the center or right-hand side of the screen.
You can disable Gmail keyboard shortcuts by going to Settings (the gear icon) and selecting the General tab. About half-way down you can select your Keyboard shortcuts: option and turn shortcuts on or off. Just be sure to click Save changes at the bottom and you should be all set.
If you go to Labs in the settings panel you can enable Custom keyboard shortcuts which should allow you to edit the shortcuts to your liking (keyboard shortcuts have to be enabled for this to work). See answer about this from the Disable some gmail shortcut keys thread.
FWIW my own need scenario comes from using a lot of JetBrains tools where CMD+Enter inserts a line leaving my cursor exactly where it was on the screen and at the beginning of the new line (coding sweetness). After auto-piloting out Gmail fragments a fix was a must.
There is a good way: Include the word "Attach" in your sign.If you try to send an e-mail with "Attach" word without attachments, it will ask you if you are sure, so you can avoid auto-sending.Before sending the e-mail, you should delete the word "Attach", attach the files (if you have something to attach) and send the e-mail.Its pretty strange, but it works
Understanding this, I've compiled the most useful keyboard shortcuts for Gmail. It's organized by the three views (Inbox View, Conversation View, and Compose View) we experience in Gmail:
Once the Gmail keyboard shortcuts are enabled, you're ready to start testing them out. We'll start out with shortcuts for the inbox view. This view is the list of read and unread messages in our inbox:
Need help at any point during the shortcut process? Simply hold Shift, then the ? key. A cheat sheet of all Gmail shortcuts will populate your screen. Close it when you're done, or open it in a new screen to keep it easily available.
After the boxes are selected for the messages I want to archive (using one of the above three methods), I click e to archive them. This helps me quickly reach inbox zero by archiving messages that aren't important.
To go directly to tasks, press g then k. You'll be taken directly to your task list where you can ensure you answer emails, meet deadlines, and follow up in a timely manner.
Simply select the conversations you'd like to add to tasks and hold down Shift while you press t. You'll be taken directly to your task list where you'll see your selected task auto-populate.
This is one of my favorites. When I'm stuck in a lengthy thread that's irrelevant to me, I press m to mute the thread. Thus, any new replies that come to this thread are automatically archived.
If you need to perform a bulk action, like marking messages as read/unread, deleting emails, or moving emails from one folder to another, use the * + a shortcut to select all messages.
I am using MacBook Air M1 chip (2020) and clearly at this time of my posting this comment, using Safari browser, everything seems to work on Safari browser w.r.t. the Gmail keyboard shortcuts, except # to delete an email.
I have tried to edit Gmail keyboard shortcut to something else but keep getting error "One action per key!", which contradicts the pervious post here ^^ and the Gmail Documentation =GENIE.Platform%3DDesktop&hl=en#zippy=%2Cactions
Hello Tom,
unfortunately our shortcuts can only be set to special keys or to combinations with Ctrl or Alt at this time.
Thank you for sharing your idea on the forum though, so out developers can consider this change.
There could be an option so that some users can elect to use single-key shortcuts. I agree that it would be very handy. I suppose that the single-key shortcuts would be active only in the specific windows or controls that eM designates, so that these keys could also be used for regular text when completing messages, search forms, etc. (as Gmail and others do). I currently use function keys for the most common actions, so that already saves time, but the ability to use alphabetical characters can be even faster.
Hi David,
single-key shortcuts are actually possible now, we have added this option in version 8. Can you perhaps provide more details on which shortcuts are you having trouble setting to a single key and which key is used?
What you need to do to set the single-key shortcut is select the shortcut in the list and then click the new shortcut right away. Do NOT click into the text field at the bottom, as that will not work for the single-key shortcut.
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Welcome to the community. Can you provide more details, including your Brave and OS version found at brave://version? I am not sure what shortcuts you are talking about or why you are not able to use them. More information (and screenshots if applicable!) would help troubleshoot your problem.
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I've been trying to create a series of macros to be able to use Gmail shortcuts with Apple mail using the help of Keyboard Maestro. After I've completed about 75% of the shortcuts, it occurred to me that when typing the text of an email certain letters will conflict with the macro triggers.
For example, I have set the letters J and K as triggers to move to the next or previous message. This, of course, conflicts when you are just typing an email that has words that contain the letters K or J in them. Does anybody know of a solution where regular typing doesn't conflict with the macro triggers (I.e. navigation)?
Assuming the title of every mailbox view in the main Mail window ends with something in parenthesis, this should prevent the macros from being triggered when in any other window, like the message composer.
Yes, it's definitely not foolproof, but given how infrequent ending parenthetical statements are in email subjects and how common they are in the main Mail window, I figured it would indeed be as close as you can get.
@peternlewis has stated numerous times that a macro that types the same keystroke that is used to trigger it can lead to unpredictable behavior. For example, it might just re-trigger the macro. Or, it might not. Unpredictable.
FWIW, my approach to problems like this is to use a modifier key with the main key I want to use. For example, I use OPT-J and OPT-K to trigger macros for UP and DOWN arrows. Most of the time I don't need the character that would normally be output by the OPTION key+.
I would suggest importing that macro (which includes its macro group settings) and seeing if that does the trick for you as well. But even if it doesn't, there's another way you could make this group of macros work; by activating and deactivating them manually:
This way, you'll know that these macros are only in effect as long whenever the palette is visible, and when the palette is gone, you'll know the keyboard will function as normal. It's effectively a way to modalize groups of macros, and one I've found particularly useful for ones that use single keys as their triggers.
But a macro like this that's meant to be used in the composer window can't be put in the same macro group that's meant to only be used in the mailbox window. This one needs to be in a typical Mail-specific macro group that's available in all windows:
The way I've been accomplishing this in other applications (haven't tried in Mail.app) is by checking whether the Show Substitutions command is enabled or not. If it's enabled (regardless of whether it's checked or not) then I'm editing text. If it's not enabled, then I can safely assume that single keys without modifiers are safe to use for triggers.
How can I create keyboard shortcuts in Mail.app that do not require modifiers? For example, I'd like j/k to scroll the message pane. Maybe n/p to navigate between messages. Maybe N/P to navigate to unread messages. Maybe a to archve a message.
Try GMailinator or the current fork. It's free and doesn't require configuration or start any extra process. GMailinator may not as flexible as keyboard macro software while if you're looking for exactly gmail shortcuts, it's a good fit.
The link provided above has stopped updating. this guy has forked and updated for the newest Mail.app (comes with El Capitan) ankushg/GMailinator. You need to build from source code, unfortunately, but if you are geeky enough to use Gmail shortcuts, I believe this is easy.
You can use a keyboard macro tool, but since Gmail shortcuts don't involve modifier keys, the challenge is making the shortcuts context-sensitive, i.e. you don't want them active in any place where you might be typing text (like the search bar or compose window).
Side note: Launcher apps like Spotlight and Alfred are by default not considered separate windows. So, the keyboard shortcuts will still be active in them if Mail is the front-most window (i.e. the "App Name is Mail" condition is still true). For Alfred, there's a setting specifically to address this issue. Set Alfred Settings > Appearance > Options > Focusing: Compatibility Mode.
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