New Students Email

[Stainbrook, Kathy]

How does everyone add the new student accounts at the beginning of a new school year?  


Kathy Stainbrook
Computer Technician Student Information Manager
Centerville-Abington Community Schools

115 West South Street

Centerville, IN 47330
kstai...@centerville.k12.in.us
Phone: 765-855-3475 Ext 2193
Fax: 765-855-3815

"Technology needs to be integrated seamlessly into the curriculum instead of viewing it as an add-on, an after thought, or an event."

[Jesse Thorstad]

Since we're not doing any sort of directory sync, we just import new users via a .csv file.

During the year, we just add them individually.

Jesse Thorstad
Technology Specialist
Fergus Falls (MN) Public Schools
http://www.isd544.org
218-998-0544  x2036

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[Bjorn Behrendt]

Depends on how many students and how organized you want to be.

Methods

1. Manually enter each user ~ This is a tedious process for larger schools but you can easily add the users to the particular Org

2. CSV import ~ This is an easy way to get users added but at this time there is no way to add users to specific Orgs in one import.

3. CSV import one Org at a time ~  I tend to use this method.   Basically you import one Org at a time, all the users go into the top level and you can then click select all and move to the appropriate Org.

4. GAM via command line ~ This is best for large organizations with a lot of users and a lot of Orgs.  It takes some techie knowlege and figuring out but once you got it working it can save a lot of time.   I created a spreadsheet template that can help the process along. http://goo.gl/rtvQd

Bjorn Behrendt M.Ed ~ Never Stop Learning

   b...@askbj.net | (802) 772-0003

   Google Apps For Education Certified Trainer

My Sites

 ~ Edlisten.com

      ~ Google Weekly ~ 39: Ericom an alternative to Citrix   (8/2/2012)

      ~ Teaching Change ~ 3: Transferring Google Docs (6/4/2012)

 ~ AskBj.net ~ Online Training and Ed Tech Resources

 ~ VTed.org ~ Vermont's Personal Learning Network

Get The Year Started With Google Apps 3 credit course Aug 13-17: http://getgoogle.edlisten.com

[Chris Franzen]

+1  Being a 700 count Pre-k - 12 district with only 6-12th graders using Google Apps this works just fine for me.

--

Chris Franzen

chrisf...@nokomis.k12.il.us  

Technology Coordinator | Nokomis School District

511 Oberle St. | Nokomis, IL  62075

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[STARNES, CURTIS]

We have 6500+ students and roughly 900 faculty and staff.

Importing via CSV or GAM is not an option for us.

We have up to 50 student adds, moves, and withdrawals daily.

 

Each summer, we remove all students’ accounts, home directories, etc. so our network starts the year out clean.

 

We use GADS to import and maintain our users, OU’s and groups.

I have written custom programs to import the schedules into AD into an OU, set group specific information into the Active Directory extensionAttributes set specifically for Google Apps that GADS rules can pull from.

We have created groups for each Course, Section, and Course set for collaboration.

 

We have setup simplesamlphp as our SSO (single sign on) so our users can use their network credentials to log into Google Apps.

We have also set up Google DirSync on our Windows 2008 R2 Domain Controllers so when passwords are changed; the changed passwords are replicated to Google Apps so that our Faculty/Staff and Students can use Google Drive to keep their files synchronized across multiple machines.

 

Our district also uses SIF heavily.

I have programmed a custom agent that handles in house programs that do not have commercial SIF agents for them.

I have also set up this SIF agent to create Google App accounts for students as soon as they are entered into our Student Information System (SIS).

 

Just pointing out another option for larger districts to show that the entire process can be automated.

 

Curtis Starnes

Senior Network Administrator

Granbury ISD

[Scott Hendrickson]

Curtis,
How do you handle password changes and activation for the student Google accounts?

Do you have a password portal that allows students the ability to setup their accounts via the web or do they have to establish their gmail accounts by logging into a PC on the domain?

We only have a limited number of PC's at the campus and it could be time consuming and challenging to coordinate

Thanks

Scott R. Hendrickson
Director, Information Technology

Fairmont Private Schools
1575 W. Mable Street | Anaheim, CA 92802
T 714.234.2755 | F 714.234.2794 | M 760.994.5221

shendr...@fairmontschools.com
www.fairmontschools.com

[STARNES, CURTIS]

The Gmail, Google Docs (Google Drive) passwords are set by the Google DirSync when the accounts are created via SIF every August.

The only time they need to use the Google stored password is when they use IMAP, POP3, or Google Drive to directly access their accounts via a 3^rd party application.

 

All web based authentication is handled via SimpleSAMLphp SSO; which is a web based portal housed inside our district (running on Ubuntu) and authentication requests are made against our Active Directory.

 

http://simplesamlphp.org/docs/1.5/simplesamlphp-googleapps

https://developers.google.com/google-apps/sso/saml_reference_implementation

 

Curtis