I need to confirm what I am seeing in Drive concerning Deleted and Deleting Shared Files

[Randy Damewood]

I had a principal called me in a panic that some of her files were missing. Went to the trash folder and they were there. I have been investigating what may have happened and maybe I have had this misunderstanding for a long time of how GAFE works and trying to confirm. I have done the following

Created a Folder and Shared that folder with Edit rights This folder has 2 docs - document 1 and document 2

Kind of long please bear with the explanation

I had the person that I shared the document with delete a file in the folder. She has is say when she deletes it that it is still available for collaborators.

So I look in the shared folder and document 1 in the shared folder - it is not there. I search for document 1 and it shows up but I also get a message saying that something that matches that file is in my trash with a view link. I click on the file that showed up in the search (not trash) and then click on the folder icon and it says Item is not in my drive. At this time I can move it where ever. 

Back to the view link I click I do not see the document 1 - Maybe it is referring to something that has the text "document 1" in the file. 

So, if I share a folder and I put files in it that I create, someone that  has edit rights to the folder then  can delete the file? I was always under the assumption that if I was the owner nobody can delete something that I created.

If this is true - A principal should never use the share a folder with staff with edit rights just the individual documents, correct?

Thanks for you input. 

--

Randy Damewood

Director of Technology

Coffee County Schools

931-222-1055

@randydamewood

Google+

[Bjorn Behrendt]

When an editor of a shared folder deletes or moves that file from a shared folder, it loses it's association with that folder.   This means that other editors of the folder lose their sharing rights, and the only way for the owner to retrieve it is by searching.  

In our school the shared staff folder has sub folders for each department, and I set the proper share permissions at the sub-folder level. 

Bjorn Behrendt M.Ed ~ Never Stop Learning

   b...@edlisten.com | Blog: Edlisten.com

--
--
You received this message because you are subscribed to the Google
Groups "Google Apps K12 Technical Forum" group.
To post to this group, send email to k12ap...@googlegroups.com
To unsubscribe from this group, send email to
k12appstech...@googlegroups.com
For more options, visit this group at
http://groups.google.com/group/k12appstech?hl=en?hl=en

---
You received this message because you are subscribed to the Google Groups "Google Apps K12 Technical Forum" group.
To unsubscribe from this group and stop receiving emails from it, send an email to k12appstech...@googlegroups.com.
For more options, visit https://groups.google.com/d/optout.