2 domains or Domain with Subdomain

[Caren Kimbarovsky]

Hi All,

We are implementing Google Docs for students in the fall.  Our staff has been using Google docs in a domain such as user...@d70schools.org.  Now, we want to add the students into using Google Apps/Docs.  We are wondering about the pros and cons of having two domains (user...@d70schools.org  and user...@d70students.org)  vs using the idea of subdomain (user...@d70schools.org  and sub  user...@students.d70schools.org). .  Luckily,  we are starting fresh but we want to do it right the first time.  We do not use microsoft exchange or any other mail server exchange. At first, it will be implemented to about 900 students at the middle school level.  I am looking for some advice about the benefits and complications of each system.

Many thanks!

Caren Kimbarovsky

Technology Literacy Coach

Libertyville Elementary School District 70

ckimba...@d70schools.org

[Marguerite Lowak]

Hi Caren,

I just made a document for our district to use when considering the best way to add students into Google. I have attached the information in a spreadsheet format, I hope it will be helpful. Please feel free to call if you have any questions, or let me know if you find any other information.

Thanks and have a great day,

Marguerite Lowak

East Central ISD

Instructional Technology

Google Certified Teacher

(210)648-7861
New email address: margueri...@ecisd.net

No man is so tall as when he stoops to help a child. - Abraham Lincoln

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[Brian Dichter]

Hi Caren. Long time no "see"!

At 214, we originally considered implementing a separate sub-domain for each of our school/building sites but before officially rolling out, we decided on using one sub-domain for all students (ex: stude...@stu.d214.org) and the main domain for all staff (ex: brian....@d214.org). We wanted separation mainly for management purposes to make it easier for devising scripts, etc. as well as the ability to manage or apply different policies, filters, etc. We still maintain the accounts in separate orgs in Google Apps, synced automatically with our directory. This has so far worked well for us for over a year now but sometimes there are issues with students being able to access Sites or Docs shared by staff members. I think we've resolved that for the most part but it may be something to keep in mind as you lay things out.

Hope this helps a little. 8-)

Brian Dichter

District Technology Systems Supervisor

Township High School District 214
2121 Goebbert Road
Arlington Heights, IL 60005

brian....@d214.org
847.718.6565 office
224.688.1863 mobile

847.666.5465 google voice

"Somewhere, something incredible is waiting to be known."

-- Carl Sagan

If this is a Freedom of Information Act request, please forward the request to FOIA Officer Venetia Miles at veneti...@d214.org.

On Wed, May 30, 2012 at 12:20 PM, Caren Kimbarovsky <ckimba...@d70schools.org> wrote:

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[Henry Thiele]

We put this document together a while ago that outlines the pros/cons of each https://docs.google.com/spreadsheet/ccc?key=0Auxp41WsbkUKdEMwcUU1VlJrU1FlTVFLRnAzZ3hENnc

Hank

Henry C. Thiele Ed.D.
http://about.me/henrythiele

On Wed, May 30, 2012 at 12:20 PM, Caren Kimbarovsky <ckimba...@d70schools.org> wrote:

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[Brian Dichter]

Hank,

Nice breakdown of pros and cons. Are you archiving staff and student email with Postini?

Brian Dichter

District Technology Systems Supervisor

Township High School District 214
2121 Goebbert Road
Arlington Heights, IL 60005

brian....@d214.org
847.718.6565 office
224.688.1863 mobile

847.666.5465 google voice

"Somewhere, something incredible is waiting to be known."

-- Carl Sagan

If this is a Freedom of Information Act request, please forward the request to FOIA Officer Venetia Miles at veneti...@d214.org.

[Henry Thiele]

We only archive Staff email with Postini.

Student mail we go into their account or use GAM.

Hank

Henry C. Thiele Ed.D.
http://about.me/henrythiele

[Caren Kimbarovsky]

Brian -  I am a bit unclear.  You state that you maintain separate orgs but also state that you have subdomain.  What am I missing?  

Hank - which way did you decide to go?

Thanks Marguerite - that helps a lot.

I look forward to more ideas.

Caren

[Brian Dichter]

Caren,

The "orgs" are just used to organize users, sort of like groups but more like an OU and different from "Google Groups". We have a two orgs for each district entity; one for staff and one for students. The domains are used for ensuring mail delivery, etc. If you end up using multiple domains (such as "students.d70schools.org") then you'll need to configure that "students" domain in Google Apps and create or sync accounts using that domain for email accounts. We use Google Apps Directory Sync to sync existing Active Directory accounts that already have the proper email account value in each user account object.

Brian Dichter

District Technology Systems Supervisor

Township High School District 214
2121 Goebbert Road
Arlington Heights, IL 60005

brian....@d214.org
847.718.6565 office
224.688.1863 mobile

847.666.5465 google voice

"Somewhere, something incredible is waiting to be known."

-- Carl Sagan

If this is a Freedom of Information Act request, please forward the request to FOIA Officer Venetia Miles at veneti...@d214.org.

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