Suspending multiple Users at the same time

[George Sorrells]

This may be a silly question, but....  

Background:  We have learned that access to computers is one of the best ways we have to get kids to pay fees, turn in paper work. etc....   I have a list of about 100 kids that I need to suspend their google accounts until the stuff is turned in.  Is there a way anyone knows of, to do this en-mass instead of individually?  It is a pretty long process to get each kids account, click suspend, and then refresh the OU.

We have flashpanel as well, but even there it seems to be an individual thing only.

Thanks:

George

[Buddy Pride, Ed.D.]

George,

If you are using Google Sync to synchronize between Active Directory or Novell to Google Apps, you can suspend multiple users.  However, this involves removing the e-mail address from the student account in AD or Novell.  Which of course requires going into each record individually.  So I guess either way, you have to touch each student record.

Hope this information is helpful.

Buddy

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[Bjorn Behrendt]

Take a look at GAM, it is commandline management of Google Apps which should do the trick.

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[Joel Lowsky]

I can think of at least two ways:

1 - Use GAM (or even just upload a CSV file right in the dashboard) to change all their passwords at once

2 - Make a sub-org that has all services turned off, and move students into and out of this org as needed.  (Note that all Mail is deleted if the Mail service is left off for an org for more than 30 days.  Be very mindful of this!)

Joel

On Wed, Oct 24, 2012 at 3:10 PM, George Sorrells <gwsor...@w-csd.org> wrote:

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www.ncstreetops.org

[Ed Gonzales]

Is that true? Email gets deleted if the service is turned off for more then 30 days? We created a org with past employees with all services off to keep then from using it but we didn't want to delete their old emails. 

Ed Gonzales

Tech Support 

Buckeye Union School District

Ed Gonzales

"We cannot solve our problems with the same thinking we used when we created them. "

Albert Einstein 

 

[Joel Lowsky]

If users are moved from an org that has access to the Mail service, to an org that does not have access to the Mail service, then YES, their email is deleted after 30 days.

The easiest way to do what the original poster wanted, and you too Ed, is to upload a CSV file with new passwords for the users you want to prevent mail access to.  You can do this right in the Dashboard, no need for GAM or anything else.  You can use Excel to create the file, and also do a lot of the work for you (using functions to build the usernames and email addresses).  

I have done this many times in the past and set all desired user passwords to the same thing, something like changepass385$#, that they will never figure out.

This method solves the problem in just a few mins, with no loss of data.  The only drawback is that messages sent to these accounts will be "black-holed" to other senders ... no message that the account is closed, no bouncing.

Joel

[Ed Gonzales]

I just enabled the service for the "old users" org and checked a user and she had old emails but when I tried to turn the service off then it gave me the warning. What about disabling the account? Will that delete anything?

Ed Gonzales

Tech Support 

Buckeye Union School District

Ed Gonzales

"We cannot solve our problems with the same thinking we used when we created them. "

Albert Einstein 

 

On Oct 27, 2012, at 7:23 AM, Joel Lowsky <jlo...@ncstreetops.org> wrote:

If users are moved from an org that has access to the Mail service, to an org that does not have access to the Mail service, then YES, their email is deleted after 30 days.

<Mail Data Expires.jpg>

[Joel Lowsky]

Suspending the account does not delete anything, and bounces emails back to senders.

Joel