Updated agenda

[Jeannie Johnson]

 

Board Meeting

 

Carpenter, Hazelwood,

Delgado& Bolen, PLC

1400 E. Southern Ave. Suite 400

Tempe, AZ  85282

 

Tuesday, 10:00 AM

January 28, 2014

 

AGENDA

Call to Order                                                                                                            10:00 am

Approval of Agenda – All

Approve Minutes from BOD meeting October 22, 2013 – All

Correction & Approval of June 28, 2014 Minutes –BOD approval of hiring Copperstate for $65,530.84 to dig well# 2.

Approval of December, 2013 Financials – All

 

Reports                                                                                                          10:10 pm

 

1. Financial Report - Maggie Lauterjung

1. December  2013  (6 month budget ending)

    

1. Park Managers Report – Nancy Sather

    

   Resolutions & Action Without Meeting 

1. Approval of Loan Payment for purchase of Building 304-94-532/LandParcel 304-94-530A from JRHOA Reserves.

2. Approval to pay 2014 JRHOA insurance premium in full.

3. Approval of Standard Electric ($5,537.16) bid for Well #2

4. Approval of Spectrum Irrigation Consulting Inc. Contact with David Powell.

5. Approval of Grand Lodge Furniture Replacement for $6,853.74 (Reserve Funds)

6. Forwarding of Verizon Contract for Land Lease to Carpenter/Hazelwood/Delgado/Bolen for legal opinion.

7. Approval of recommended Verizon change contract paragraphs 8,10,28

    

   Old Business:       (A) = Action Item     (D) = Discussion                                    10:20 pm

1. Irrigation Study & New Well Update (D) – Nik

1. Contracts to complete loop (A) - Nik

2. Grand Lodge - (D) – Art

1. Window replacement bids (A) - Art

2. AC  (Tabled 10/22/13) (D) - Art

3. Association Reserve Study Update (D) – Nancy




4. Tennis Courts (D&A) - Nancy

1. Bids Resurface options or new courts – Sunland Sports, member of American Sports Builders Association (ASBA) and certified by ASBA tennis court builder. (A) - Nancy

2. Drainage – Lauderbach.  Tabled @ 10/22/13 BOD meeting (A) – Nancy

5. At Home Net update (D) – Nancy/Jeannie




6. Street Light Fixtures by common area buildings. Tabled @ 10/22/13 BOD meeting (A) – Art




7. Sewer Check Valve Update (D & A)  - Art/Nancy

1. # completed, # declined, # no response (D)

2. 2^nd notice with $100 fine due out on February 1, 2014.

8. Activities seed money - $1,000. Tabled @ 10/22/13 BOD meeting (A) – Nancy




9. Old Sales Office (OZ) . (D &A) – Nik/Art

1. Occupancy (D) - Nik

2. Restoration progress (D)- Nancy

3. Tours (A)- Nancy

    

   New Business:          (A) = Action Item     (D) = Discussion                    11:45 pm

1. 2014 Asphalt Road/Parking Lot Projects (Reserve Budget $75K). (D) – Art

2. Copperstate – Well # 2 additional expense  of $6,069. 75.  (A) - Art

   1. Additional depth of 85 ft.

   2. Cost of steel column pipe increase from $14 to $19 per foot

   3. Negotiated  off Well #2 final expense of $1,700.

3. JRHOA  Phone System (D) – Art/Nancy

1. Estimate to resolve prior to OZ building acquisition $20,000

2. OZ phone system temporary solution if working- $1,000 plus $50 per/phone

3. Set up conference call with Gary Lusk, RTS to answer any questions.

1. Dry Lake (D &A) - Art

   1. Berm build up

   2. Aesthetics – future lot sales

1. Villas (WMLV Association) (D) - Nik

   1. Snow plowing

   2. JRHOA /BOD meeting attendance/representation

       

Homeowner Comments:                                                                           12:15 pm

1. Limit to 2 minutes.




2. Identify yourself, name & lot number for the minutes.




3. Express all your comments at once.




4. Only one comment on a single subject.

Next Scheduled Meeting                                                                           12:55pm

Scheduled is May 23, 2014 @ 1:00pm, JRR Grand Lodge, Show Low, AZ

Adjournment                                                                                                            1:00 pm

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