[Joomla-Leadership-Group] DISCUSS & VOTE: Procedure formation of the Transition Team

[Marijke Stuivenberg]

To the combined Joomla Leadership Teams (CLT, PLT, OSM)

After the feedback received on the proposed options for the formation of a transition team, the structure team created a procedure along with a motion.

The motion will need a second to be put on the table.

After the motion is seconded, it is open to debate for the next 3 days. The voting procedure, which is outlined below the motion and the process, will start at June 12 and end on June 19.

Motion

The structure team makes the motion to adopt the process outlined below, to appoint and form a transition team that will plan and carry out the processes to implement the new structure and methodology.

Process

• The transition team will consist of 9 members, which includes 3 leadership liaisons (one from each leadership team, chosen by that team), and 6 people to be elected from the community and/or leadership.
  
  

• Nomination or self-nominations should be open to anyone from the current Leadership and the community at large.
  
  

• How will the nominations be conducted and by whom?
  
  The structure team will conduct the nominations process, which consists of:

• putting out the call for nominations (providing a form for that)

• contacting nominees who did not nominate themselves to confirm their interest

• setting up interviews with the nominees and carrying them out, and making those results available to all leadership team members

• discussing the candidates within the team

• create a short list of candidates to share with the leadership - LT can comment.

• voting on the candidates will be done by the entire leadership on a private ballot form. The votes will be counted by the Secretary of the board as well as two community members, also to be chosen during the nominations process

• contacting all nominees to thank them for their interest

• announcing the results

Voting procedure

Valid votes contain one of the following options:

• +1 (in favor of the motion)

• -1 (against the motion)

• Abstain or blank vote (reply to the email thread with the word “Abstain”)

Please make sure to use the terms provided above in order to cast a valid vote. Anything else will cause your vote to be considered a non valid vote.

The voting basis:

To have a quorum, a majority of the current 28 members in leadership need to cast a valid vote.

To adopt the motion, the votes in favor need to be 50% + 1 of the votes casted, ignoring the blank votes.

Voting will take place by responding to this email thread with your vote.

Voting Leadership members are:

CLT:
Guillermo Bravo

Peter Bui

Ruth Cheesley

Alice Grevet

David Jardin

Dianne Henning

Sander Potjer

PLT:

Roland Dalmulder

Chris Davenport

Robert Deutz

Marco Dings

Jessica Dunbar

Javier Gomez

Thomas Hunziker

Tom Hutchison

Tessa Mero

Viktor Vogel

George Wilson

OSM:

Martijn Boomsma

Ronni Christiansen

Victor Drover

Jorge Lopez-Bachiller Fernandez

Rod Martin

Ryan Ozimek

Saurabh Shah

Joe Sonne

Marijke Stuivenberg

Sarah Watz

Proxies

If, for any reason, a member is unable to vote within the given time frame, he or she can authorize another person to cast the vote by proxy.

Timeline

Motion & Discussion of Transition Team Procedure June 8 - 12

Vote on Transition Team Procedure June 12 - June 19

Voting results & blog posted June 20

Call for Transition Team nominations June 21 - July 5

Transition Team selection (interviewing, creating shortlist, vote) July 6 - July 27

Transition Team is announced July 27

Structure Team is dissolved July 27

Kind regards,

On behalve of the structure team, Marijke Stuivenberg

Secretary

Open Source Matters Inc.

www.opensourcematters.org

[Alice Grevet]

I second the motion.

Best,

Alice

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[Marijke Stuivenberg]

Dear Leadership members,

Today the time to debate the motion has ended.

You can now vote in favor or against the motion or abstain, see the initial email for the voting procedure.

My vote: +1

Regards,

Marijke Stuivenberg

Secretary

Open Source Matters Inc.

www.opensourcematters.org

[Dianne Henning]

+1 from me. 

Thanks to all for the time involved. :-) 

Dianne

Dianne Henning

Joomla! Community Leadership Team 

http://www.joomla.org

[Saurabh Shah]

+1 from me.

Thank you very much for all time and efforts.

Regards,

Saurabh Shah

Board Member

Open Source Matters Inc.
http://opensourcematters.org/
Phone: +91 - 9561160006

[Ronni Christiansen]

+1

[Alice Grevet]

+1

Best regards,

Alice

[Martijn Boomsma]

+1

Cheers,

Martijn

Op 13 jun. 2015 9:11 AM schreef "Alice Grevet" <alice....@community.joomla.org>:

[Sarah Watz]

+1

Best regards,
Sarah

[Rod Martin]

+1

Rod Martin

Vice President - Open Source Matters

http://opensourcematters.org 

@imrodmartin

[Roland Dalmulder]

+1

[george...@community.joomla.org]

+1

On Sunday, June 14, 2015 at 3:08:39 PM UTC+1, Roland Dalmulder wrote:

+1

[OSM Joe Sonne]

+1

Joe Sonne

[David Jardin]

+1

[marco @ joomla]

+1

[Thomas Hunziker]

+1

[Javier Gomez]

+1

+1

--

[Ruth Cheesley]

+1

Thank you for all the work!

[Victor Drover]

+1

Warm Regards,

Victor Drover
Treasurer, Open Source Matters
Kick-ass Reimbursement Processor
262-309-4140
@VicDrover

[Chris Davenport]

+1

Chris.

Chris Davenport
Joomla Production Leadership Team

[Jessica Dunbar]

+1

[Tessa Mero]

+1

[Viktor Vogel]

+1

[Sander Potjer]

+1

Regards, Sander Potjer

Joomla! Community Leadership Team

Skype: sanderpotjer

E-mail: sander...@community.joomla.org

2015-06-18 12:47 GMT+02:00 Viktor Vogel <viktor...@community.joomla.org>:

+1

[Victor Drover]

+1

Warm Regards,

Victor Drover
Treasurer, Open Source Matters
Kick-ass Reimbursement Processor
262-309-4140
@VicDrover

[Jorge Lopez-Bachiller]

+1

Jorge López-Bachiller Fernández

Board Member

Assistant Secretary

Open Source Matters, Inc.
http://opensourcematters.org/
http://www.Joomla.org

[Marijke Stuivenberg]

Dear Leadership members,

Thank you all for voting on this motion.

The motion is passed with 23 votes casted and 23 votes in favor of the motion.

Due to busy schedules, the timeline for the nomination process has been slightly adjusted.

A blogpost announcing the results of this motion will be published on Sunday and the call for nominations will be prepared by the Structure Team.

New timeline:

- Voting results & blog posted June 28

- Call for Transition Team nominations July 7 - July 21 

- Transition Team selection (interviewing, creating shortlist, vote) July 28- August 11 

- Transition Team is announced August 12

- Structure Team is dissolved August 12

I am closing this email thread now.

Kind regards,

On behalf of the structure team.

Marijke Stuivenberg

Secretary

Open Source Matters Inc.

www.opensourcematters.org