VOTING: Code of Conduct Revision

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Ruth Cheesley

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Jul 15, 2015, 6:09:50 PM7/15/15
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Dear Leadership Team Members,

The members of the CLT Code of Conduct team have been working on the revision project, and we have invited feedback from yourselves and from the wider community over the past months.

We received a good amount of feedback, and we hereby propose the following for adoption by vote:

Revised Joomla! Code of Conduct: https://docs.google.com/document/d/12L3604QBuM_vSgud8vsbEHJhbI-mHz26QCanUB_R4jU/edit?usp=sharing

One-page version: https://docs.google.com/document/d/1xReAYAWgQC2mdfAGmy2k13-iBCc175ViXS9oYTkvja8/edit?usp=sharing  

There are two documents referenced from the Code of Conduct - feedback suggested these should be separate documents and not a part of the actual Code of Conduct:

Conflict Resolution Team Operating Procedures: https://docs.google.com/document/d/16Avdx_ioQhH2zjJoPRl3Ac8pbpa_3nYE2XBo_yknRlU/edit?usp=sharing

Joomla! Conflict of Interest Policy: https://docs.google.com/document/d/1vvwZmcnomWr5kAR2SPqDzprLnsdpUJsvPWkPN9X8jOk/edit?usp=sharing

Voting procedure

Valid votes contain one of the following options:


  • +1 (in favor of the motion)

  • -1 (against the motion)

  • Abstain or blank vote (reply to the email thread with the word “Abstain”)


Please make sure to use the terms provided above in order to cast a valid vote. Anything else will cause your vote to be considered a non valid vote.


The voting basis:

To have a quorum, a majority of the current 28 members in leadership need to cast a valid vote.


To adopt the motion, the votes in favor need to be 50% + 1 of the votes casted, ignoring the blank votes.


Voting will take place by responding to this email thread with your vote.


Voting Leadership members are:

CLT:
Guillermo Bravo

Peter Bui

Ruth Cheesley

Alice Grevet

David Jardin

Dianne Henning

Sander Potjer


PLT:

Roland Dalmulder

Chris Davenport

Robert Deutz

Marco Dings

Jessica Dunbar

Javier Gomez

Thomas Hunziker

Tom Hutchison

Tessa Mero

Viktor Vogel

George Wilson


OSM:

Martijn Boomsma

Ronni Christiansen

Victor Drover

Jorge Lopez-Bachiller Fernandez

Rod Martin

Ryan Ozimek

Saurabh Shah

Joe Sonne

Marijke Stuivenberg

Sarah Watz

Proxies

If, for any reason, a member is unable to vote within the given time frame, he or she can authorize another person to cast the vote by proxy.


Timeline


Voting on revised Code of Conduct 15-29th July 2015

Publication of revised Code of Conduct 30th July 2015

Please cast your votes accordingly.

Kind regards,

Ruth Cheesley
On behalf of the Code of Conduct Team
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Ruth Cheesley
Joomla! Community Leadership Team

Jessica Dunbar

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Jul 15, 2015, 7:37:06 PM7/15/15
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+1 on Joomla code of conduct v3
-1 Conflict resolultion team operating procedures
+1 on COI
+1 on the 1 pager
I really appreciate everything that went into this. I have an issue with the operating procedures others everything looks good.

After dealing with my own COC drama, it's completely unnecessary to start a discussion with the entire leadership team. I don't know who is experienced in human resources or discipline on leadership.  it's certainly not going to be added onto my already full plate.

using PLT as an example.  PLT members need to make our code and releases a priority. Not politicking and group discussion on people's behavior on other teams. Unless it deals directly with us. I understand if someone gets banned we should be notified, but there needs to be a level of trust and privacy for other issues duties. I don't understand how involving all of leadership will help these situations.

As leaders we need to be trusted to do what's best for the team you are leading or involved with, without an oversight committee. Getting the CRT involved should be a last resort.

nominations and voting for the actual committee needs to be completed. The team should be expanded for diversity purposes. Also I work with half of the CRT team on a daily basis a bigger team is needed.




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Ryan Ozimek

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Jul 15, 2015, 9:42:45 PM7/15/15
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Hi everyone,

Sorry to be so dense, but I can't find the motion statement that we should base our vote. Can someone point me to the statement?

Cheers,
Ryan

Sent from my mobile device.

Ronni Christiansen

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Jul 15, 2015, 10:34:36 PM7/15/15
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As there is no legal requirements for voting in leadership in total (as only legally binding voting can happen in OSM) there is no requirement for a motion.

The only reason why the vote is valid is because we accept it - and once its passed it needs to be ratified on a OSM board meeting in an official vote to implement it into the bylaws of the organization, or it has no legal value.

So we can continue voting.

I would like to know what has been updated in the COI - i was not aware it was a part of the documents being updated by this working group and i am not sure why its a part of this vote.

As for the CoC and CRT i vote +1 for both.

It is extremely important that this is clearly documented so that any future leadership members are fully aware whats expected from them from day 1 so we can avoid those kind of situations in the future.

Tessa Mero

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Jul 15, 2015, 10:40:44 PM7/15/15
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Sorry I rarely check this OSM email account...hopefully I didn't miss previous important emails.

Ruth, I asked a ton of questions on the document. Think my questions can be answered before I make a vote, Ruth?  I really want to say yes. =)


Thank you!

Martijn Boomsma

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Jul 16, 2015, 4:11:14 AM7/16/15
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Hi Ruth,

It seems to me that it's unclear what vote is requested exactly. Your
statement is "we propose the following for adoption by vote" but then
there are four documents. Do we have to vote on them separately or all
in one go? Maybe because of their nature they should be separate, so
we would have two ot three rounds of voting?

So to start with (keep it simple;)):
we hereby propose to adopt the Revised Joomla! Code of Conduct:
https://docs.google.com/document/d/12L3604QBuM_vSgud8vsbEHJhbI-mHz26QCanUB_R4jU/edit?usp=sharing

Then:
we hereby propose to adopt the Conflict Resolution Team Operating Procedures:
https://docs.google.com/document/d/16Avdx_ioQhH2zjJoPRl3Ac8pbpa_3nYE2XBo_yknRlU/edit?usp=sharing

Or can these not be dealed with separately?

Thank you!

Warm Regards,

Martijn Boomsma
Open Source Matters Inc.
http://www.opensourcematters.org/
Joomla! http://www.joomla.org/

Ruth Cheesley

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Jul 16, 2015, 5:18:19 AM7/16/15
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OK to answer some of the points that have been raised:

  • The Leadership Team would only be involved in the CRT process if a sanction is being proposed. 

    We discussed several different options which included having the CRT decide and impose sanctions without involving the leadership.

    Based on the experience of other projects and the fact that this is a new process, it was decided that when a sanction is being proposed it should be (at least until these processes are tried and tested) discussed and accepted by the Leadership Team by a majority vote, having heard the recommendations from the CRT.

    The way this has worked for example in the KDE community is that the whole board discussed and implemented any sanctions for the first few years, and then they devolved that responsibility entirely to the working group (equivalent of our CRT) at a later date, who now manage the process internally and report to the board monthly with any sanctions that have been imposed or lifted that month. 

    I hope that explains why we chose to adopt this route in the initial stages of rolling out a new process where there hasn't been one before. 

    If the Leadership Teams feel that the CRT should be able to make those sanctions without the consultation and voting of the rest of the Leadership at this early stage then absolutely, that can be discussed as part of the CRT's operating procedures, but this should not hold up the voting on the new Code of Conduct.  Please post comments/thoughts on the operating procedures document - request access if you need it.

  • The reason we are asking for a vote from the Leadership Teams is to officially update the Code of Conduct with the one we have proposed.  This is the process we were asked to follow at Cancun in the LT summit (to open for feedback then prepare a proposal to be voted by the Leadership Teams).

  • The Conflict of Interest policy has been updated to include leadership team members, whereas in the past it was only used for OSM board members. 

    The current document is here: https://docs.google.com/document/d/1wK8DIojOiZGLLVNTYlgxDbKaF-sVyeHP74lVvO1uD4s/edit?usp=sharing

  • Thank you for the suggestions Tessa, at this point we've already been through four weeks of leadership and community feedback so this is the version we were proposing for adoption.

    I'm not sure that as we've already requested the voting to start, that we can now make substantial changes to the document without re-starting the process again. 

    I've incorporated the grammatical issues you raised and pointed you at the forum where some of the other issues you raise have already been discussed.

  • Martijn, we updated the Code of Conduct but in doing so it was suggested we create a one-page document and operating procedures for the conflict resolution team (which we had originally included in the Code of Conduct itself). 

    It was also identified that there is currently no Conflict of Interest policy in use for the leadership in general, only OSM. 

    If there are any issues with a specific document then people could raise those issues, and/or give a +1/-1 for each of the documents if there are any issues with specific documents.

    If the Leadership Teams feel that any or all of those documents need to go through a separate approval process then by all means I'll send three separate vote requests in addition to this one.  Please let me know if that is the route people would prefer us to take.

I hope that answers some of the questions, thank you for taking the time to review this in detail and voice the issues that have been raised.

Kind regards,

Ruth Cheesley

Alice Grevet

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Jul 16, 2015, 4:42:07 PM7/16/15
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+1 to adopt the Revised Joomla Code of Conduct, with the understanding that the other documents linked at the beginning of this email thread are supporting documents and are not being voted on separately.

Best regards,
Alice

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Dianne Henning

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Jul 17, 2015, 1:17:54 PM7/17/15
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+1 to adopt the Revised Joomla Code of Conduct

Thanks all! 
Dianne

Dianne Henning
Joomla! Community Leadership Team 

Robert Deutz

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Jul 17, 2015, 3:02:41 PM7/17/15
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no idea about what we are voting here, so -1 whatever it is

Guillermo Willin Bravo

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Jul 17, 2015, 3:59:56 PM7/17/15
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Hello Folks!

+1 to adopt the Revised Joomla Code of Conduct.

Hugs from Iquique, Chile

The Sexiest Guy™

Dianne Henning

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Jul 17, 2015, 5:49:51 PM7/17/15
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@Robert 

We are voting on the revised Joomla Code of Conduct.
The other docs are supporting docs mentioned in the Code of Conduct. 

If you don't know what you are voting on, then perhaps it would be better to abstain. 

Best,
Dianne


Dianne Henning
Joomla! Community Leadership Team 

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David Jardin

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Jul 18, 2015, 1:11:47 AM7/18/15
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+1 from me too

Cheers,
David
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Roland Dalmulder

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Jul 18, 2015, 4:22:16 AM7/18/15
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+1 on Joomla COC

Martijn Boomsma

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Jul 18, 2015, 5:25:13 AM7/18/15
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+1 to adopt the Revised Joomla Code of Conduct

Thanks!

Warm Regards,

Martijn Boomsma
Open Source Matters Inc.
http://www.opensourcematters.org/
Joomla! http://www.joomla.org/

Saurabh Shah

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Jul 18, 2015, 6:12:05 AM7/18/15
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+1 for the COC
Regards,
Saurabh Shah
Board Member
Open Source Matters Inc.
http://opensourcematters.org/
Phone: +91 - 9561160006

Chris Davenport

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Jul 18, 2015, 11:54:52 AM7/18/15
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+1

Good work.

Chris.
Chris Davenport
Joomla Production Leadership Team

Rod Martin

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Jul 18, 2015, 3:20:26 PM7/18/15
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+1

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Rod Martin
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OSM Joe Sonne

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Jul 19, 2015, 3:57:46 PM7/19/15
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+1 to adopt the Revised Joomla Code of Conduct

Joe Sonne
Open Source Matters, Inc.
Board Member | Capital Committee Chair | OSM Liaison to Marketing Working Group

Javier Gomez

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Jul 20, 2015, 4:22:31 AM7/20/15
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+1

Viktor Vogel

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Jul 21, 2015, 4:22:15 AM7/21/15
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+1 Thank you!

Sander Potjer

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Jul 21, 2015, 4:40:19 AM7/21/15
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+1

Regards, Sander Potjer

Joomla! Community Leadership Team

Skype: sanderpotjer

2015-07-21 10:22 GMT+02:00 Viktor Vogel <vogel....@googlemail.com>:
+1 Thank you!

Sarah Watz

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Jul 21, 2015, 9:49:08 AM7/21/15
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+1

Thank you !

Sarah

Sarah Watz
President, Open Source Matters, Inc.
http://opensourcematters.org/

Jorge Lopez-Bachiller

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Jul 21, 2015, 11:50:17 AM7/21/15
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+1

Regards from Patzun!!!
Jorge López-Bachiller Fernández
Board Member
Assistant Secretary
Open Source Matters, Inc.
http://opensourcematters.org/

Tessa Mero

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Jul 21, 2015, 1:37:22 PM7/21/15
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-1

First off, I agree with 100% everything but 2 points. I'm very proud of the work that was put into this and happy the CoC put in the time.

My issue:
I won't be submitting a CoC report on anyone if it means  being forced to resolve it with the person I reported it on and feeling humiliated. I see this as an easy way to bully someone out of a community who submits a report because this would definitely work on me.

I can think of a previous time I could have reported a situation and I would not be here today if I had to follow this process if this was the case.

Also it stated that BCCing is not allowed. BCCing is part of the JED process when working with certain situations so this is not clear enough for me to agree to.


Thank you for understanding my point of view.


Tessa

Jessica Dunbar

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Jul 21, 2015, 2:37:18 PM7/21/15
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Agreed Tessa. Being coerced into talking to a person who verbally assaulted you then sending reports to everyone involved and all of leadership is beyond humiliating, it's harassment. There's no empathy for anyone involved with this approach. Your inviting each person into a boxing ring with a big audience. 

Emotional deceit is a great weapon that many use in this community. And we've seen many great leaders subject to it and eventually leave.  The ability to recognize understand the nature of conflict, and to be able to bring a QUICK and just resolution to conflict is needed to prevent escalation and resentment. 

we need a team with more experience and that have not been involved in their own personal emotional outrages or have CoC issues officially filed against them. That is unbelievable to me. I've witnessed members of the coc team make humiliating rude comments to members of the community to the point team is toxic. Nominations and voting need to happen.

Also to Roberts point start this voting process from scratch with clear conditions.
Jessica Dunbar - Marketing Lead
@jessicadunbar 
on Twitter
Q: Why is this email five sentences or less?
A: I'm an email ninja. 

Tessa Mero

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Jul 21, 2015, 3:05:46 PM7/21/15
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I take my concerns back about my BCC comment.

Looks like the document was updated to reflect my concern now.

Do we need to revote on the new revised document?

I love the new wording and I now completely agree with that section. Yay!

Was there anything else changed after we voted?


Robert Deutz

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Jul 21, 2015, 3:10:31 PM7/21/15
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@Tessa do you know about what the vote was about?

Jessica Dunbar

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Jul 21, 2015, 3:19:06 PM7/21/15
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Is the CoC team updating the doc without clearly communicating changes with people who already voted? Does anyone else see a major issue with this? 

David Jardin

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Jul 21, 2015, 3:23:52 PM7/21/15
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Yes, I definitely see a issue with that too. Any comment from the CoC team?

Jessica Dunbar

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Jul 21, 2015, 5:05:39 PM7/21/15
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and access was changed while I was reading we can no longer see versioning.  Dianne? Ruth? Alice? 

Dianne Henning

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Jul 21, 2015, 5:27:00 PM7/21/15
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It appears Chris made only minor edits (for typos) to the doc. The doc has been turned off for commenting and is now set for viewing only. 

Dianne Henning
Joomla! Community Leadership Team 

Jessica Dunbar

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Jul 22, 2015, 12:42:39 AM7/22/15
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Was Tessa's bcc concern over spelling and grammar errors? Or was it changed?

Grammar and spelling can completely change the context of a sentence.

Can we all have access to versioning again to see the minor changes you speak of?

This thread proves how poor the communication is within the CoC team. This is exactly what I personally experienced. Never ending changes, poor response time and made up processes all resulting in resentment, misunderstanding and humiliation.

Here's my -1 to all 4 docs

Thomas Hunziker

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Jul 24, 2015, 2:40:43 AM7/24/15
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abstain.

I just don't find the time to read all those documents to make a educated vote.

George Wilson

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Jul 24, 2015, 10:12:23