Minutes of our meetings

[tine.graf]

A short summary of our Skype meeting from April 06

Participants: Jeremy, Alan, Christine
Topics

1. Questionnaire to clarify who is since when a member of OSM, COC, PLT, CLT
• https://docs.google.com/spreadsheet/viewform?formkey=dDNwVXBWS0ZYTWtlbGtLalpReTBfRGc6MQ
• We also want to know the name of the company the person is working for
• We ask the different teams to answer that questionnaire until 12.04.12. The results will be summarized and published in that group.
2. Legal requirements
• We want to know which legal requirements we have to respect when changing the structure of OSM/PLT/CLT, liquidate COC, the current procedure of elections for those memberships (periods, roles, suspension rules, nomination, responsibilities.
  
• Yesterday evening I asked per email Paul Orwig to get answers to these questions until April 13. Follow them here: https://groups.google.com/forum/?hl=en&fromgroups#!topic/joomla-leadership/pN46tj75J7A
3. Define the departments/commissions of the new board of 11 directors
• We think it might be easier to start with that before we discuss their responsibilities. Our ideas:
• Development Programming, Event Organisation, Community Coordination, Marketing & PR, Finance, Extension Directory, Template Directory, Strategic Development, Education.
• In this context, please check what Paul Orwig presented at Joomla Day New England, slide 12
• http://www.slideshare.net/porwig/jdne-2012-keynote?ref=http://cocoate.com/de/2012/04/02/joomladay-new-england
4. Quality and evaluation framework, communication plan 
• I'll create a drat for both until April 16
5. How to organize and manage work in the project?
• There are a lot of things which needs to be done and the project needs a broader support from the community, we need more transparency and active engagement.
• We decided to brainstorm new ideas in a goolge doc, you got an invitation to that document.
  The success of whole restructuring process depends on the willingness to change and find new ways of collaboration. When we will present our proposal we need to explain how WE think it could be possible. Add your contributions, we'll draft at least 3 different scenarios during our next meeting at April 16.
6. Transparency
• Jeremy will ask a member of one of the current leadership teams to link from the official Joomla site to our group so that anyone can follow what we are doing. This should be done immediately.
• My activities: I support the group until Jandbeyond for free. Further engagement needs to be discussed with OSM and other leadership teams. This concerns the presentation and moderation of our proposal at Jandbeyond (I asked OSM for free entry and the coverage of the accommodation costs) and the guidance of the implementation for one year to the final status of the restructuring (leadership team with a board of 11 directors). A decision will be taken by the leadership teams after Jandbeyond.
  

Next meeting takes place at April 16th 2012, 20:00 GMT+1 (check your time at http://time.is/)