Minutes of the skype meeting from April 16

[tine.graf]

Participants: Javier, Peter, Alan, Christine
Topics:

Questionnaire to clarify who is since when a member of OSM, COC, PLT, CLT (https://docs.google.com/spreadsheet/viewform?formkey=dDNwVXBWS0ZYTWtlbGtLalpReTBfRGc6MQ)

• So far, 13 of the 25 members of the leadership teams replied, we'll send a reminder to all to get the missing answers until the end of this week.

Legal requirements we have to follow for the restructuring of the project leadership

CLT, PLT

• no formal rules for membership (duration, election, exclusion)
• based on invitation and last time community was asked

OSM:

• nominations by community, current board evaluates nominations and recommends to COC
• legally required are president, treasurer, secretary
• 2 years term with option of an additional year

COC:

• No formal rules for membership (duration, election, exclusion)
• decides by majority about OSM board
• consists of CLT, PLT members

Definition of the departments/commissions of the new board of 11 directors
Analyzing the current responsibilities of the different leadership teams, we clarified our ideas for the future leadership team. First of all, we agreed on having a new name for the new structure and the leadership team which represents better the whole project.
We named it Joomla! Foundation, the future board of directors we will call Joomla! board of directors. We were also discussing the idea if we should have something like a supervisory board which evaluates and monitors the activities of the Joomla! board of directors.
Christine will describe tasks and responsibilities for such a body until next Monday. Each member of the groups thinks about that and we will decide at the next meeting.

The Joomla! board of directors should contain the following position
Finance/Treasurer

1. Finance/Treasurer
   
2. Fundraising/Capital Chair
3. Secretary
4. Event Organization
5. Legal/Trademark
6. Infrastructure
7. Communication & Marketing
8. Community Development & Coordination (may be we'll separate that)
9. Strategic Development
10. Education
11. President
12. Internationalization (not finally agreed, we need to discuss that further)

We briefly discussed the tasks for each position. Until next Monday we'll describe in detail the responsibilities of each position, evaluation criteria, committee tasks and requirements for the director position and committee membership.
(Check your tasks at the googledoc https://docs.google.com/document/d/1QTGurHi6aiCOnTixnWVRDalb5zuyQagamC7Ypp9BQtM/edit?pli=1 )

We discussed also some overall rules and principles which needs to be defined in detail for the Joomla! Foundation. These are

• Transparency
• Decision making process
• Rules for positions/memberships
• Internationalization
• Voluntary and paid work
  

Christine will draft that until next Monday.

The minutes of each meting will be published in different community channels (Javier and Jeremy are responsible), tweeted and facebooked by all members of that group.

Our next meeting takes place at April 23th 2012, 20:00 GMT+1 (check your time at http://time.is/)