Operations Manager -- Ballot Initiative Strategy Center (BISC) Washington DC

[Mandy Vlasz]

Operations Manager

BISC is seeking to hire a full-time Operations Manager to support our Washington DC office, remote employees, and assist the Director of Operations and Administration. The ideal candidate will have four years of experience in an operations or finance role, preferably in a non-profit setting.

The Operations Manager is responsible for the administration of all financial and human resources activities and data, and oversees general office management.  The position will be based at BISC headquarters in Washington DC. This is a full-time position that reports to the Director of Operations & Administration. 

DUTIES & RESPONSIBILITIES

• Assist in the management, maintenance and reporting of all financial and human resources data at BISC, using QuickBooks Premium and MS Office software;
• Provide critical financial and operational information to the Director of Operations & Administration and assists in preparing and maintaining regular financial reports to management and staff;
• Review all month-end closing activities including general ledger maintenance, balance sheet reconciliations and overhead cost allocation;
• Serve as liaison with outside contractors for annual audit and 990 preparations;
• Assist with annual budget development; 
• Monitor and maintain all financial information, including grants monitoring and reporting, the accounts payable system, payroll, bank deposits and reconciliation, funds received and receivable, and travel reimbursements;
• Administer all human resources services for a small staff, including health and retirement benefits package, payroll and leave; and manage the organization’s insurance plans;
• Assist with periodic data entry and maintenance of contact management system;
• Oversee general office management, including but not limited to: filing paperwork (digitally and physically), distributing mail, answer phones, monitor various email inboxes and keeping office and storeroom supplies organized and filled;
• Logistics and reservations for various trainings and convenings throughout the year and local Board of Directors meetings.

 QUALIFICATIONS                                                                               

• Bachelor’s degree in finance/accounting, or related field, and at least four years of experience preferred;
• Candidate should thrive in a deadline-driven environment and possess experience implementing generally-accepted accounting principles;
• Knowledge and understanding of fund accounting principles, practices and regulations, especially related to non-profit accounting and management;
• Demonstrated experience in QuickBooks Pro and MS Office;
• Tracking, preparing and/or submitting federal and state required forms and information to comply with tax, legal and insurance requirements;
• Manage financial, legal, insurance and governance files in accordance with organizational policies;
• Demonstrated database management skills with ability to produce reports. Ability to use advanced computer functions;
• Strong organizational skills and accuracy, attention to detail and ability to multi-task with efficiency and accuracy;
• A positive attitude, interpersonal skills, and strong written and verbal communication;
• Sense of humor and flexibility 

Salary & Benefits 

• 100% Medical insurance for family paid for by employer
• Dental insurance
• Life and Accidental Death and Dismemberment coverage
• Generous Vacation leave
• Sick leave
• Generous 401 K and employer matching pension contribution
• Salary range $55,000 to $65,000 , commensurate with experience 
• Position located in Washington DC 

BISC’s Stance on Racial Equity

At the Ballot Initiative Strategy Center, we work to transform our country into one that is equitable and just. In our work, we strive to challenge structural racism, and center the people most impacted. BISC works with commitment to racial equity inside our organization in our operations and management processes, and externally through our research, training and organizing work with ballot-measure campaigns, partners and funders.

EEO Policy

BISC follows an Equal Employment Opportunity Policy and employs personnel without regard to: race, ethnic or religious background, descent or nationality, sexual orientation, gender (including pregnancy), gender identification, disability, marital status, age, height, weight, or military service. This policy applies to employment, internships, internal promotions, training, opportunities for advancement, terminations, relationships with vendors, use of contractors and consultants and in dealing with the general public.