Senior Administrative Assistant

[LaTwyla Mathias]

 

 

Hiring Group:                      National Coalition of STD Directors

Title:                                       Senior Administrative Assistant

Job Category:                     Nonprofit

Date Posted:                        June 16, 2017

Location:                              Washington, DC

Email:                                    lok...@ncsddc.org

Website:                                ncsddc.org

 

 

SUMMARY

 

Founded in 1997, the National Coalition of STD Directors (NCSD) – a small national nonprofit organization with a mission of advancing effective STD prevention programs and services in every community across the country – provides leadership, builds capacity, convenes partners, and advocates for quality STD prevention. Our members include the 65 CDC directly-funded jurisdictions tasked with carrying out the nation’s STD prevention efforts – the health departments of every state, seven large cities/counties, and the U.S.-affiliated territories in the Atlantic and Pacific. Additionally, we have over 1,000 associate members across the country working in the public and private sectors to advance sexual health and STD prevention.

 

This is a crucial turning point for the field of STD prevention. As we are confronted with the highest rates of STDs in 20 years, we are also realizing actual and proposed cuts to STD and HIV prevention programs across the country. NCSD is committed to rising to the challenge of supporting high quality, evidence-based STD programming through program and policy TA with a consistent peer-to-peer approach, communicating to members and stakeholders about the issues at hand, implementing training that supports and improves skills for engaging policy-makers and building the evidence-base, and leveraging national and federal partnerships to elevate and integrate STD programs nationally and in practice at the local level.

 

Reporting to the Director of Operations & Member Services and providing administrative assistant support the Executive Director, the Senior Administrative Assistant assists with managing and successfully implementing the day-to-day operations of NCSD. These duties include but are not limited to: maintaining the Executive Director's calendar and travel; organizing the Board of Directors meetings schedule and background material; writing minutes; and creating or modifying NCSD documents and materials across divisions; assisting with organizational finances, and general administrative tasks across the organization.

 

 

 

 

POSITION RESPONSIBILITIES

 

• Assist the Executive Director and Director of Operations & Member Services as needed
• Manage the Executive Director's calendar - schedule and coordinate meetings, appointments and travel
• Assist with organizational financial management tasks
• Organize and apply for continuing education credits for NCSD meetings
• Answer phones and route calls appropriately. Serve as a first point of contact for the Executive Director and broader organization through phone, email and in-person office meetings.
• Assist with new hire process
• Manage office equipment including phones, copier, IT and video equipment
• Record and distribute minutes of meetings
• Prepare, edit and modify documents including correspondence, reports, drafts, memos and emails
• Provide meeting planning support
• Support staff in assigned project based work
• Ordering and maintaining supplies
• Other duties as assigned

 

EDUCATION AND EXPERIENCE

 

• Bachelor's degree required.

 

SKILLS AND ATTRIBUTES

 

·         Excellent customer service skills

·         Excellent verbal, written communications and organizational skills, people skills, attention to detail

·         Ability to work both independently and as part of a larger team

• Passion for working in a sexual and reproductive health setting.
• Proficiency in working with Microsoft Office and Adobe Pro software.
• Flexible, adaptive, and cool under pressure.
• Willingness to take initiative and be proactive.
• Willingness to work additional hours when necessary.
• Experience working with a Board of Directors in an administrative capacity
• Experience working with social media and supporting communications tasks

 

 

Please send a resume, a thoughtful and concise cover letter, and a short writing sample, preferably addressing a public health/sexual health or STD issue or related work experience, to: Kelly Mayor, Director of Operations and Member Services, NCSD, at lok...@ncsddc.org.  Please include in the subject line: Senior Administrative Assistant Search. Candidates will be interviewed as soon as possible and the search will continue until the position is filled.