Program Coordinator - Cambridge, MA
Amanda Cone
TITLE
Program Coordinator
JOB DESCRIPTION
Lee Family Office seeks a full-time Program Coordinator to support Barbara Lee, the Barbara Lee Political Office and the Barbara Lee Family Foundation in the areas of strategic grant making, political fundraising, candidate tracking, event planning, and research projects. This position reports to the Program Director.
ABOUT YOU
The ideal candidate has a demonstrated interest in women’s political participation and two to four years’ experience in non-profit or political organizations. Candidates should have strong skills in research, fundraising, and event planning, as well as excellent written and oral communication abilities.
ABOUT US
The Lee Family Office (LFO) manages administrative functions for Barbara Lee and provides staffing for the Barbara Lee Political Office (BLPO) and the Barbara Lee Family Foundation (BLFF).
The Barbara Lee Family Foundation’s nonpartisan research on women running for executive office has been used by politicians, press, and practitioners for nearly two decades to understand the obstacles and opportunities for women running for office. Our expertise on women in politics has been featured in national press outlets from the New York Times to Glamour, Politico, and MSNBC.
The Barbara Lee Political Office is a leading resource for progressive women candidates. BLPO advances women’s equality in American politics by recruiting, electing, and supporting progressive, pro-choice, pro-equality women candidates and building a pipeline of Democratic women Governors and U.S. Senators.
Barbara Lee has been named one of Boston’s most influential thought leaders by Boston Magazine, and her reach is nationwide. Barbara Lee has helped elect 140 women in 32 states, including every sitting Democratic woman Governor and U.S. Senator.
JOB RESPONSIBILITIES
Foundation Research and Grant Making
- Review and evaluate letters of inquiry (LOI), research organizations, work with Program Director to analyze grant proposals and make recommendations to the Executive Director and Principal
- Interface with staff of grant applicants, other foundations, and partner organizations
- Coordinate grant reporting requirements with the Program Director and communicate with grantees to monitor reporting progress; perform grantee evaluations and project assessments
- Draft award and declination letters
- Update and maintain the Foundation database
- Monitor and asses the progress of endowments and legacy gifts annually
- Provide support on Foundation operating projects, as directed
Events and Fundraising
- Plan events, including political fundraisers and receptions, as assigned by the Program Director
- Facilitate general fundraising activities with Program team, including preparing fundraising materials for Principal, tracking fundraising progress and donor information, maintaining fundraising database and hard files, communicating with donors and campaigns, processing incoming donations, and coordinating logistics of activities and events
- Prepare final reports and assessments for fundraising campaigns and events
- Report to Program Director and Executive Director on fundraising/event status and consult with them on all major decisions
Political Research and Candidate Tracking
- Track, research, and interview incumbents and candidates running for U.S. Senate, Governor, Congress, elected office in Massachusetts, and others as requested
- Work with Executive Director and Program Director to evaluate candidate viability, analyze contribution requests, facilitate decision making, execute contribution decisions and conduct follow-up
- Draft award and declination letters
- Communicate with campaign staff regarding tracked candidates
Administration
- Organize and maintain electronic and hard files
- Collaborate with Database Associate and other staff members to maintain updated and accurate information in the database
- Track and organize gift acknowledgement letters for tax purposes and provide relevant information to finance team
- Provide administrative assistance to Program Director, including scheduling support and material preparation for meetings and events
- Staff Principal at events, conferences, and other functions, as needed
- Assist with office administration as needed including mass mailings, phone reception, and organizing events
- Interface with Lee Family Office staff to ensure smooth administration of all LFO business including scheduling, events, and special projects
JOB REQUIREMENTS:
- B.A. or B.S. degree strongly preferred
- 2-4 years of work experience in non-profit or political organizations
- Strong critical thinking abilities with the capacity to problem solve and think logically
- Ability to juggle and prioritize multiple projects simultaneously
- Experience with events and fundraising
- Excellent research skills
- Outstanding written and oral communication skills
- Extremely organized and detail oriented
- Strong command of Microsoft Word, Excel, PowerPoint, and relational databases
- Interest in women’s leadership and political participation
- Basic understanding of political campaigns and campaign finance
- Willingness to travel and work some evenings and weekends
- Mature, discreet, and able to maintain confidentiality
- Patience, a sense of humor, and the ability to work as part of a team
Lee Family Office is committed to workplace
diversity and inclusion and candidates from underrepresented communities are
encouraged to apply. We are an equal opportunity employer and do not
discriminate in hiring or employment. We offer competitive salaries, excellent
benefits, and a pleasant working environment. Salary is based on a nonprofit
scale and commensurate with experience.
TO APPLY:
Send cover letter, resume, and reference list to:
Nicole Carlsburg
Program Director
Lee Family Office
131 Mt. Auburn St., Suite 3
Cambridge, MA 02138