Administrative Assistant at 76 Words -- Political Media Consulting Firm

[76words...@gmail.com]

Administrative Assistant at 76 Words in Washington, DC

76 Words is a progressive political strategy and media firm based in Washington, DC. We are looking for a dynamic, detail-oriented administrative assistant to help manage projects, coordinate the day-to-day operations of the office, and generally help keep the trains running as we go about the business of beating the bad guys in a presidential election year. With the addition of new principals, a January office move, and a robust client roster, we will need someone who can ensure that the staff has what they need to execute their work, the office is organized and maintained, and the clients are happy. This is all in the service of progressive candidates, organizations and causes -- if you are this person, we want to hear from you. Applicants of color are especially encouraged to apply.

KEY DUTIES AND RESPONSIBILITIES

Office Management

• Maintain and organize office, including creating systems of organization, manage office utilities, and organize online files and archives

• Recruit, hire, and manage interns

• Assist principals by monitoring and triaging incoming email, scheduling meetings, and

  booking travel

• Set up and maintain email system and office internet

• Serve as main contact with the landlord for all but legal issues

• Answer phone and door, and handle mail

  Client Management

• Scheduling appointments with clients

• Develop and edit PowerPoint presentations and training materials

• Find old/archived projects for clients when requested

  Proofreading documents (emails, proposals, ads, other creative materials)

• Gather news clips for current clients

  Production (No previous experience necessary)

• Coordinate video shoots, including creating shoot schedules and budgets, coding expenses, booking studio time, and managing the post-production process

• Serve as production assistant for shoots based in Washington, DC

• Handle union shoot paperwork

• Schedule voice-over talent when necessary

• Handle the shipping process to get ads to stations

• Get talent paid on time

  Marketing

• Create and edit commercial highlight reels (we can teach you this)

• Maintain and update marketing documents

• Research candidates, ballot initiatives, current electoral races, past advertisements

• Handle office gifts around the holidays

A SUCCESSFUL CANDIDATE WILL BE...

• Independent, self-starter

• Organized

• Motivated

• Experienced in developed systems for tracking large volume of work with great detail

• Flexible

• Open to collaboration, can work in a team, both as active participant as well as secondary help

• Able to discern when to step up and step back

• Committed/dedicated to advancing progressive causes and candidates

• Noting this firm’s work on reproductive health issues, must be unafraid of the word

  vagina, an actual vagina, renderings of penises, or human anatomy in general

• Be able to work on short deadlines, able to perform under fast-paced high-pressure

  environments

  Related Skills and Knowledge

  Knowledge of and interest in American political systems required Spanish language skills a plus
  Prior video production or editing skills a plus, but not necessary

  Travel

  No more than 10% travel required

  How to apply

  Please send cover letter and resume to 76words...@gmail.com