JOB: Deputy Scheduler for Fahr, LLC, San Francisco

[h...@fahrllc.com]

 

Please email a cover letter and resume to H...@fahrllc.com.

 

About us: 

 

Fahr LLC acts as the “umbrella” entity to manage and support a variety of entities and efforts related to climate change, advanced energy, sustainable food systems, and socially responsible finance. The entities and efforts include NextGen Climate’s political and policy groups, various philanthropic funds, The Ranch, The Family Office’s operational and investment activities, and various affiliated entities and projects.

 

We are the nexus between a handful of exciting and powerful efforts aimed to curb climate change and make the world a better place. We are a group of smart and passionate people from diverse backgrounds who are united around shared values about our future and a core belief that we have the power to change the course of history. As a team, we work together to strategize how best to maximize our collective impact.

About this role:

The many demands and commitments facing The Principal make his time a precious commodity, and the job of the Deputy Scheduler is to support The Principal and the Director of Strategic Planning and Scheduling in managing that resource. The Principal must rely on the scheduling team to strategically administer his time in a way that maximizes his strengths while driving the goals and objectives of him and the organization.

 

Responsibilities:

·         Scheduling: Serve as secondary point of contact for incoming scheduling requests appropriately for approval and responses; schedule meeting, travel and speech preps with The Principal and relevant team members; lead and schedule trip calls for all related travels; collect information for detailed travel schedules and ensure timely collection of memos and remarks for travel and meetings; distribute travel schedules to senior and traveling staff; serve as an advocate for The Principal and maximize his time on the road and in the office; serve as a resource for advance staff on the ground and provide them with contacts and other relevant information pertaining to The Principal’s schedule; work in conjunction with the DoSPS and the personal aide to ensure The Principal has all pertinent logistical and briefing information for events and meetings; oversee all travel reservations; manage relevant follow-up and document on notes, call sheets and other correspondence; work with team to manage personal travel, events and meetings.

·         Administrative duties as needed.

·         Other activities as directed.

 

About you:

·         Candidate should possess a bachelor’s degree or equivalent experience

·         Minimum 5+ years of scheduling experience for high-level elected officials or equivalent in the private sector

·         Proven knowledge and proficiency of information systems and the supporting infrastructure of computers, data sources and desktop software (Microsoft Office, Salesforce)

·         Must be a highly organized self-starter with a willingness to work hard in a fast-paced and rapidly changing environment

·         Good organizational and problem solving kills, as well as a fastidious attention to detail

·         Excellent verbal and written communication skills

·         Tactful, professional, discreet, trustworthy and courteous

·         Experience managing other employees

·         Love a challenging, fast-paced environment

·         Ability to resolve conflict, manage ever-changing schedules and travel as needed

·         Comfortable with constant use of hands/fingers/arms: position requires 7-8 hours per day of constant operation of computer, phone and other office productivity machinery (i.e., a calculator, copy machine, and computer printer).

·         Patience and a good sense of humor highly valued

 

Culture and Workplace:

• §  Headquartered in prime downtown San Francisco location

  §  Our space reflects our values- we have “living walls” with plants that hang from ceiling to floor, adjustable height desks, and furniture constructed with wood sourced from The Ranch

  §  We recently entirely renovated our office space in collaboration with the Living Building Challenge and WELL Standard, the most rigorous performance standard tests for healthy and efficient office spaces

  §  We have a kitchen stocked with delicious organic, locally sourced foods as well as regularly catered meals from local food vendors

  §  4 weeks vacation- we believe in work-life balance and happy employees 

  §  Generous benefits package- everything you’d expect plus the opportunity to enroll in a 401K plan

   

  Please email a cover letter and resume to H...@fahrllc.com.