MomsRising-Executive Assistant
Elyssa Koidin Schmier
Job Opportunity: Executive Assistant
About MomsRising: We are a rapidly growing online and on-the-ground multicultural organization mobilizing the grassroots to advocate for family economic security on issues including paid parental leave and paid sick days; health insurance for all children; quality, affordable and accessible preschool and after school programs; flexible workplaces; fair wages and ending salary and hiring discrimination based on parental status and family responsibilities. We help people in our country voice their support for legislation and culture change that support mothers and families in this country.
Our core team of paid staff and volunteers work collaboratively to develop our strategies and campaigns. As a virtual organization, we use conference calls, IM, and email extensively to communicate, to create, and to care for each other. Our team enjoys a results oriented work environment where the challenges and joys of balancing work, family, and personal time are understood.
About You: You should be a self-starter, have excellent writing skills, enjoy connecting with people online and be a good team player. Strong project management skills, attention to detail and at least three years of relevant experience in non-profit administrative support are required. Previous experience assisting an executive is strongly preferred.
We are looking for someone who is:
- A strong self-starter with exceptional communication and organizational skills.
- Comfortable with a virtual office. Able to communicate effectively via IM, conference calls and email.
- Flexible and willing to do whatever it takes to get the job done.
- At ease with technology and proficient in Word, Excel, PowerPoint (or the Google equivalents), email and database management.
- Comfortable working online, including use of social media, and able to quickly learn new applications.
- Able to provide efficient support to the Executive Director/Chief Executive, as well as occasional support to the other Executive Team members and Campaign Directors as needed.
- Able to track a lot of moving parts and manage complex requests and multiple deadlines.
- Able to maintain attention to detail while keeping the big picture in mind.
- Able to manage sensitive and confidential information with discretion.
- Last but not least, you should be eager to assist in empowering and engaging others in the democratic process.
Position overview: This position will primarily provide administrative and scheduling support to the Executive Director/Chief Executive, with as-needed support to other executive/campaign staff.
Responsibilities will include:
- Manage the ED’s calendar - communicate with foundations, individual funders, internal staff, external partner organizations, media and media consultants, and others. This is a busy executive with many important relationships – you will be essential to helping keep her time organized by anticipating conflicts and preparing collateral needs.
- Provide logistical and execution support to the ED for fundraising, in-person meetings, and speaking engagements. This includes booking frequent travel arrangements; setting and confirming meeting details; coordinating printing and distribution of materials both electronically and as hard copy. You must be able to efficiently manage a lot of logistics and details.
- Coordinate the ED’s credit card administration, expense reporting, and reimbursements.
- Coordinate a variety of administrative or campaign projects as assigned to support the ED or other campaign staff.
- Help plan and execute MomsRising internal and external events and meetings, including our annual staff retreat, board meetings, fundraising events and partner meetings.
- Assist with staff recruitment activities, including managing incoming applications and scheduling interviews for executive staff.
Working Conditions and Physical Demands: Work requires the use of personal computers and standard office equipment to prepare, send and retrieve files and other documents. Must have the capacity to communicate effectively in person or via telephone in a manner that can be understood by those with whom the person is speaking. Willingness and ability to travel periodically: to perform local tasks such as purchasing, mailing of large boxes or envelopes, etc.; to meetings and events, including locations requiring air travel. May be required to sit or stand for minimum periods of one hour at a time. May be required to pick up and transport boxes of up to 50 pounds. Ability to perform complex mental functions and concurrently manage multiple deadlines and projects. Note: the physical demands summarized by this description are representative of those that must be met to perform the essential functions of the job. Reasonable accommodation may be available to assist qualifying individuals perform the job’s essential functions.
Hours: 40 hours per week
Salary: Commensurate with experience. Health insurance, a communication stipend and retirement plan are available to employees who meet a minimum work requirement. A flexible work schedule may be available.
To Apply: Send an email to Wo...@MomsRising.org with “Executive Assistant” in the subject line. Please attach your resume, salary requirements, and three references with phone and email contact information. It is also helpful if you tell us how you heard about this position and why you want to join our team.
MomsRising is an equal opportunity employer committed to diversity. All qualified applicants are encouraged to apply.