San Francisco: Admin Assistant at Code2040
Mimi Fox Melton
CODE2040 is a nonprofit organization that creates pathways to educational, professional, and entrepreneurial success in technology for underrepresented minorities with a specific focus on Blacks and Latino/as. CODE2040 aims to close the achievement, skills, and wealth gaps in the United States. Our goal is to ensure that by the year 2040 - when the US will be majority-minority - Blacks and Latino/as are proportionally represented in America's innovation economy as technologists, investors, thought leaders, and entrepreneurs.
ABOUT THE ROLE: ADMINISTRATIVE ASSISTANT
We’re looking for an Administrative Assistant to join as the calm center to a lot of moving pieces within our fast-paced programs team. You will work closely with the VP of Programs and Program Directors to actively plan and execute initiatives to help build strong systems to increase our efficiency and effectiveness.
You will assist CODE2040 in driving our mission forward as we grow and change with natural progression. You will be the grease that keeps the wheels turning, ensuring there are no loose ends, no pieces falling through the cracks, and no improvements left unmade. You will continuously take on new projects as you master responsibilities.
HERE’S WHAT TO EXPECT FROM THE ROLE…
The Outcomes From Your Work in this Role
- You will be a key contributor to our fast- paced team, providing your ideas and perspective to our long-term goals, helping us achieve our goals together.
How This Role Will Help You Develop as a Professional
- You will hone your ability to prioritize and keep many moving pieces organized, managing timelines and outcomes according to relevant deadlines.
- You will strengthen your various talents, specifically your project management and logistics skills, excelling at the details.
- You will develop a larger vocabulary and skill around diversity and inclusion.
- You will learn the intricacies and nuances of working in and building a fast-growth start- up, helping to propel your career in this space.
The Tangible and Intangible Perks and Benefits of This Role
- You will receive generous benefits including but not limited to health insurance, commuter benefits, and a generous list of holidays, vacation, and leave.
- You will work with a great amount of autonomy on a small team of energetic smart people interested in investing in your professional development.
- You will work in San Francisco, a vibrant city full of diverse history, culture, and nearby recreation.
- You will be pioneering a role that did not exist prior to you, thus you will be key in developing this position.
YOUR RESPONSIBILITIES WILL INCLUDE…
Administrative
- Tracking and managing the program team's operational needs and supplies
- Maintaining accurate and updated databases such as Salesforce, Google Docs, and Greenhouse
- Scheduling meetings, conferences, and appointments, often coordinating with multiple external and internal partners
- Playing air traffic controller by reacting to incoming inquiries from applicants and various stakeholders, and by maintaining a schedule that is sustainable in pace and scope, taking into account unforeseen obligations and variables.
- Assisting in preparing the materials for meetings (e.g., agendas, presentations and minutes), including for board meetings.
Organizational Development
- Empowering the team to meet critical deadlines and complete projects with excellent quality.
- Contributing to the idea generation that drives the strategic vision and mission of CODE2040.
- Ensuring efficient team operations, identifying opportunities to increase efficiency and effectiveness by building new or improving existing internal systems.
- Contributing to a positive team culture by creatively celebrating anniversaries, birthdays, exciting events, etc.
- Owning your projects and spearheading special projects as they arise.
WHO YOU ARE …
A Hungry Learner - You’re eager to dive into this as your first or second full-time role, bringing 1-3 years of experience. You’re eager to learn from others and experiences.
A Creative Problem Solver – You’re industrious and inquisitive. You seek efficiency and love exploring new tools to increase effectiveness.
A Logistics Genius – You live in the details and are always multiple steps ahead. You’re never underprepared. You anticipate hiccups and ensure that you are well-equipped to jump into action.
A Multi-tasking Expert - You juggle competing priorities well. Using your sound judgment to balance responsibilities, you prioritize well and meet deadlines.
A Trusted Communicator – You communicate exceptionally. You’re known for building strong relationships and earning respect and trust among your teammates.
A Tech Savvy Explorer – You love diving into technology and you excel at data management.
A Mission-aligned Team Player - You’re 100% passionate. You bring humility and integrity and jokes to the table every day.