The DLCC is Hiring: Assistant to the Executive Director

[John Skic]

 Democratic Legislative Campaign Committee

 

The Democratic Legislative Campaign Committee's mission is to win Democratic majorities and build Democratic power in state legislatures.

 

In the 2018 cycle, Democrats flipped over 400 state legislative seats and gained eight new Democratic majorities. This is the most chambers flipped since the 2006 cycle, and the most seats flipped by Democrats in a generation. Nearly 1,250 of the Democrats elected to their state legislatures in 2018 were women, and more than 900 were candidates of color.

 

As the only organization exclusively committed to electing Democrats to state legislatures all over the country, the DLCC has been working with state legislative leaders for over two decades to invest strategically in state programs and build the Democratic Party from the ground up.

 

Assistant to the Executive Director

 

The Assistant to the Executive Director provides administrative coordination and support to the Executive Director of the DLCC. The Executive Director of the DLCC leads the day-to-day activities of the organization, driving strategic and operational alignment to ensure DLCC’s vision and mission are achieved.

 

The Assistant to the Executive Director manages the schedule of the Executive Director and serves as the primary point of contact for internal constituencies pertaining to the Executive Director. The Assistant to the Executive Director must exercise professional judgment and will rely on strong organizational skills. The Assistant to the Executive Director will also frequently work on projects from conception to completion, under the direction of the Executive Director, and must be able to handle confidential matters with discretion.

 

The Assistant to the Executive Director reports to the Executive Director, and is based in Washington, D.C.

 

The Assistant to the Executive Director is expected to model the values of the DLCC:

 

·         Transparency

·         Credibility

·         Initiative

·         Teamwork

·         Focus on Results

 

 

Responsibilities:

 

Executive Support

• Completes a broad variety of administrative tasks for the Executive Director including, but not limited to:
• Managing an active calendar of appointments;
• Composing and preparing correspondence that is often confidential;
• Compiling documents for meetings and briefings;
• Planning for daily needs;
• Tracking Executive Director’s time for appropriate PTO allocation;
• Completing expense reports.
• Coordinates all meetings for the Executive Director and routine staff meetings, including material preparation, ordering refreshments, and setting up conference rooms with audio, visual, and conference call needs.
• Coordinates weekly Senior Team meetings and periodic Senior Team retreats on behalf of the Executive Director, including scheduling, creating an agenda, note taking, and following-up on action items.
• Provides a bridge for smooth communication between the Executive Director's office and internal departments.
• Manages special projects at the discretion of the Executive Director.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Provides back up support to the Executive Assistant to the President, as needed.

 

Board Support and Liaison

• Serves as the Executive Director's administrative liaison to the DLCC Board of Directors, working with the Executive Assistant to the President and Chief Operating Officer to prepare and distribute information.
• Maintains discretion and confidentiality in relationships with all board members.

 

 

Expected Outcomes:

 

·         Strategically aligned and impact-oriented scheduling systems are maximizing the time of the Executive Director.

·         Scheduling and communication enable achievement of DLCC objectives and support work/life balance of the Executive Director as well as other staff to the greatest extent possible.

 

 

Qualifications:

 

·         One year in an office setting; experience scheduling and/or supporting senior leadership is a plus.

·         State legislative campaign experience is not required, but preferred.

·         Excellent interpersonal, organizational, and communications skills.

·         Comfortable in a fast-paced environment with multiple tasks and competing deadlines. Exemplary time management skills.

·         The ideal candidate is creative, optimistic, dedicated, and remains calm in difficult situations. The ideal candidate is also adaptable to and comfortable in a constantly changing environment.

·         A sense of humor.

 

Requirements:

 

The requirements, including but not limited to physical demands, described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All DLCC employees must be able to operate a computer and use a cell phone. Many roles at the DLCC include business travel expectations, and most roles also require communicating with key external stakeholders of the organization in person, via the telephone, or via email.

 

Essential functions of the role of Assistant to the Executive Director include:

·         While performing the duties of this job, the employee is frequently required to communicate using the telephone, email, and in person with stakeholders.

·         This position may require the employee to periodically travel across Washington, D.C. to attend events, meetings, and conferences offsite.

 

How to Apply:

 

Salary for the Assistant to the Executive Director position is $45,000-50,000 on an annualized basis commensurate with experience. In addition, the DLCC offers a generous benefit package, including fully paid health/vision/dental insurance, an up to 6% retirement contribution, transit and FSA subsidies, and more.

 

Please submit a cover letter, resume, and three professional references to jobs(at)dlcc.org by August 5, 2019. The DLCC may review applications after this deadline in limited circumstances, however this is not a guarantee that your application will be considered it if not submitted by August 5, 2019. Reference “Assistant to the Executive Director” and your name in the subject line. No calls, please.

 

The DLCC is committed to diversity among its staff and recognizes that its continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. The DLCC is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, sexual orientation, gender identity or expression, physical or mental disability, personal appearance, marital status, family responsibilities, genetic information, or any other legally protected basis. The DLCC will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.