ADMINISTRATIVE ASSISTANT - Climate and Clean Energy Equity Fund (LA/Pasadena)
Jillian Murphy
CLIMATE & CLEAN ENERGY EQUITY FUND
Position Description
ADMINISTRATIVE ASSISTANT
NVF Project Name: CLIMATE AND CLEAN ENERGY EQUITY FUND
Position: ADMINISTRATIVE ASSISTANT
Location: LOS ANGELES/PASADENA
Status: FULL-TIME/NON-EXEMPT
Reports to: EXECUTIVE DIRECTOR
ABOUT THE CLIMATE AND CLEAN ENERGY EQUITY FUND
The Climate and Clean Energy Equity Fund (Equity Fund) develops strategies and collaborations, aligns
resources, and makes grants, to build grassroots power and win on climate change and clean energy. The
Equity Fund is advancing a sustained, multi-year, multi-state initiative to:
• Advance Climate and Clean Energy Equity Solutions
• Broaden the Base of the Climate Movement
• Build Grassroots Electoral Power and Infrastructure
The Equity Fund’s goal is to build powerful organizations working in communities of color, low-income
communities, and communities impacted by climate change, to advance bold actions that address
climate change and accelerate the transition to a just and equitable clean energy future in select states.
Through its grantmaking and other strategies, the Equity Fund:
• Strengthens the capacity of organizations in key states to organize and educate a powerful
grassroots base and build large-scale civic engagement programs;
• Develops the policy capacity of organizations to develop, assess, and advance climate and clean
energy equity policies;
• Supports the development of climate and clean energy equity focused coalitions with the
capacity to design, implement, and win strategic campaigns;
• Develops strategies to collaborate and align with partners – including networks, coalitions,
funders, and donors – to accelerate progress on climate and clean energy solutions in target
states;
• Supports the development of state and national infrastructure to fill strategic gaps and
strengthen the field.
The Equity Fund is a collaboration of several foundations and individual donors who are pooling their
resources to fill this critical need. The Equity Fund was originally established as the Climate Education
Fund, a project of the Democracy Alliance, and is now an independent organization and fiscally sponsored
by the New Venture Fund.
THE OPPORTUNITY
We are looking for someone to join our team as ADMINISTRATIVE ASSISTANT to work closely with and
provide administrative support to the Executive Director. The Equity Fund is a dynamic organization and
highly values teamwork, flexibility, initiative, and collaborative leadership. We are driven by a
commitment to social and racial justice and the power of grassroots movements and organizing to
create lasting change. We are also a small and nimble team with staff who work virtually in Los Angeles
and Washington DC. This position is based in Los Angeles with the Executive Director.
ESSENTIAL RESPONSIBILITIES AND TASKS
Executive Director Support
• Provide executive support, including: maintaining calendar, scheduling appointments, coordinating
meetings, and other administrative tasks;
• Support flow and prioritization of information and communications; communicate effectively on
behalf of the Executive Director; follow up to ensure a timely response;
• Coordinate briefing materials prior to meetings and ensure timely follow-up;
• Coordinate travel and accurately prepare and submit expense reports;
• Compose reports, correspondence, presentations, and memos; review drafts and finished
documents.
• Support fundraising and budgeting processes for Fund, including research, tracking deadlines,
writing.
• Support financial tracking and the accurate and timely exchange of financial information between
Fund and its fiscal sponsor.
• Support activities related to the advisory board, including communications, meetings, logistics, and
record keeping.
Program Support
• Support convenings and meetings with staff and external partners, including scheduling, managing
invitations, meeting logistics, note taking, and processing expense reimbursements and invoices.
• Support the development of meeting and program materials;
• Conduct research, provide grantmaking support, write reports, and other program related tasks as
assigned;
Office and Communications Support
• Support organizational technology needs, including virtual office procedures and protocols,
maintaining platforms for communicating, sharing files, and information, coordinating master
calendar, etc.;
• Assist with development and coordination of communications materials as needed, including
drafting and editing communications pieces, web page updates, collateral and marketing, etc;
• Organize, maintain, and manage all organizational files and archives.
• Support management of vendors, contractors and consultants as needed.
Required Education, Experience, Knowledge, Skills And Ability
• Minimum 3+ years of relevant experience.
• Associate’s or undergraduate degree required.
• Excellent written and oral communication skills.
• Cultural competence, commitment to social justice, and demonstrated ability to be a team member
in a diverse, equitable, and inclusive organization.
• Demonstrated success with managing complex projects; ability to manage multiple competing tasks
on a tight deadline
• Proficiency in Microsoft Office, Google Suite, and an ability to use technology in a productive and
efficient way. Experience with databases, a plus.
• Understanding of financial reports, including balance sheets, cash flow statements, and income
statements, a plus.
• Experience with event coordination, a plus
COMPENSATION AND BENEFITS
The salary range is between $35-45,000, depending on experience. The New Venture Fund, the fiscal
sponsor of the Equity Fund, has a comprehensive benefits package.
HOW TO APPLY
Applicants should email jo...@climateenergyequity.org and must include a cover letter, resume, and a
writing sample. Email MUST reference “EQUITY FUND – ADMINISTRATIVE ASSISTANT” position in the
subject line. No calls, please. We seek to recruit, develop, and retain the most talented people from a
diverse candidate pool in the belief that employees from diverse backgrounds are critical to achieving
our goals. We strongly encourage applications from persons with diverse backgrounds and experiences.
Hiring Statement
Climate and Clean Energy Equity Fund is a project of New Venture Fund (NVF), a 501(c)(3) public charity
that incubates new and innovative public-interest projects and grant-making programs. NVF is
committed to attracting, developing and retaining exceptional people, and to creating a work
environment that is dynamic, rewarding and enables each of us to realize our potential. NVF’s work
environment is safe and open to all employees and partners, respecting the full spectrum of race, color,
religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age,
disability, genetic information, veteran status, and all other classifications protected by law in the
locality and/or state in which you are working.