Office Manager and Digital Administrator
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The Public Interest Network
Mar 6, 2017, 10:01:08 AM3/6/17
to GAIN Jobs via JobsthatareLEFT
The
Public Interest Network Administrator manages the Boston office and
staff email systems for over a dozen organizations that are members of
The Public Interest Network.
The Public Interest Network:
The Public Interest Network is a nationwide network of nonprofit groups, including Environment America, U.S. PIRG, and Fair Share, that is dedicated to bringing people together in the fight for a stronger society, a healthier planet, and a government that works for all Americans- not just corporations. If that sounds slightly ambitious, that's because it is. The organizations that make up the Public Interest Network each strive for solutions on their own, while the force of our combined strategies builds pressure for change across the political and economic spectrum. Several of those organizations are headquartered in the Boston office, which is home to approximately 70 full time staff and two of the Network’s citizen outreach offices.
Representative Responsibilities:
Office Management. The administrator is responsible for the everyday functioning of the office including maintenance and oversight of supplies, furniture, machinery, and all office spaces including our kitchen/break room. They also serve as the liaison and representative of our network to the building management.
Office Budget. The administrator is responsible for managing the Boston office’s budget, tracking expenses and income, requisitioning expenses, and proposing a budget that meets the needs of each organization’s objectives and principles.
Office administration. The administrator is responsible for managing an office of 70+ staff, maintaining its technical systems (such as the phone system and Internet network) ordering supplies, maintaining its organizational systems, security system, incoming and outgoing mail, and proposing and managing contracts with vendors and building management.
Office communication. The administrator coordinates meetings for staff in the office to build community, communicate important updates, and solve problems. They maintain our office Intranet page which includes office calendars, social events, reminders about team responsibilities, and campaign opportunities.
Recruitment. The administrator helps build the public interest movement by recruiting staff and interns to work on campaigns, raise money, and make social change.
Tech Systems Administrator. The administrator helps to maintain the organization's login tool and email system not only for staff in Boston, but TPIN's extended network of 600+ staff across the country. The administrator works closely with the IT team to ensure staff have access to the digital tools and systems they need for work (including Google suite). In this role, the administrator completes many detailed tasks including: creating user accounts and maintaining security levels on systems, running trainings on how to use the tools, providing ongoing phone and email support, and troubleshooting issues with our staff and vendors.
Qualifications:
Candidates must be able to work independently, have a positive attitude, be organized and detail oriented, have strong problem solving and critical thinking skills, display competence in the use of basic administrative tools (such as Excel) and demonstrate an ability to quickly comprehend and utilize new programs, be comfortable maintaining technical systems, have strong written and verbal communication skills, have a track record of accomplishment, be able to take initiative and complete tasks efficiently, and be able to work effectively with all different types of people.
The ideal candidate is passionate about political change, organizing, and movement building.
Salary and Benefits:
Salary for this position is commensurate with relevant professional experience. The Public Interest Network offers a competitive benefits package. Eligible staff receive health insurance, paid holidays, sick days, vacation days, and the opportunity to enroll in our college loan assistance and 401(k) programs. We also offer an excellent training program and opportunities for advancement.
Location:
This job is located in downtown Boston.
To Apply:
Visit this website to apply: http://workforprogress.org/job-board/entry/374/ You can address your cover letter to Janet Domenitz.
The Public Interest Network is an equal opportunity employer and is strongly committed to a diverse workplace and a diverse movement. We will not discriminate against any employee or applicant for employment on the basis of race, color, national or ethnic origin, religion, sex, age, disability, pregnancy, sexual orientation, gender identity, or veteran status.
The Public Interest Network:
The Public Interest Network is a nationwide network of nonprofit groups, including Environment America, U.S. PIRG, and Fair Share, that is dedicated to bringing people together in the fight for a stronger society, a healthier planet, and a government that works for all Americans- not just corporations. If that sounds slightly ambitious, that's because it is. The organizations that make up the Public Interest Network each strive for solutions on their own, while the force of our combined strategies builds pressure for change across the political and economic spectrum. Several of those organizations are headquartered in the Boston office, which is home to approximately 70 full time staff and two of the Network’s citizen outreach offices.
Representative Responsibilities:
Office Management. The administrator is responsible for the everyday functioning of the office including maintenance and oversight of supplies, furniture, machinery, and all office spaces including our kitchen/break room. They also serve as the liaison and representative of our network to the building management.
Office Budget. The administrator is responsible for managing the Boston office’s budget, tracking expenses and income, requisitioning expenses, and proposing a budget that meets the needs of each organization’s objectives and principles.
Office administration. The administrator is responsible for managing an office of 70+ staff, maintaining its technical systems (such as the phone system and Internet network) ordering supplies, maintaining its organizational systems, security system, incoming and outgoing mail, and proposing and managing contracts with vendors and building management.
Office communication. The administrator coordinates meetings for staff in the office to build community, communicate important updates, and solve problems. They maintain our office Intranet page which includes office calendars, social events, reminders about team responsibilities, and campaign opportunities.
Recruitment. The administrator helps build the public interest movement by recruiting staff and interns to work on campaigns, raise money, and make social change.
Tech Systems Administrator. The administrator helps to maintain the organization's login tool and email system not only for staff in Boston, but TPIN's extended network of 600+ staff across the country. The administrator works closely with the IT team to ensure staff have access to the digital tools and systems they need for work (including Google suite). In this role, the administrator completes many detailed tasks including: creating user accounts and maintaining security levels on systems, running trainings on how to use the tools, providing ongoing phone and email support, and troubleshooting issues with our staff and vendors.
Qualifications:
Candidates must be able to work independently, have a positive attitude, be organized and detail oriented, have strong problem solving and critical thinking skills, display competence in the use of basic administrative tools (such as Excel) and demonstrate an ability to quickly comprehend and utilize new programs, be comfortable maintaining technical systems, have strong written and verbal communication skills, have a track record of accomplishment, be able to take initiative and complete tasks efficiently, and be able to work effectively with all different types of people.
The ideal candidate is passionate about political change, organizing, and movement building.
Salary and Benefits:
Salary for this position is commensurate with relevant professional experience. The Public Interest Network offers a competitive benefits package. Eligible staff receive health insurance, paid holidays, sick days, vacation days, and the opportunity to enroll in our college loan assistance and 401(k) programs. We also offer an excellent training program and opportunities for advancement.
Location:
This job is located in downtown Boston.
To Apply:
Visit this website to apply: http://workforprogress.org/job-board/entry/374/ You can address your cover letter to Janet Domenitz.
The Public Interest Network is an equal opportunity employer and is strongly committed to a diverse workplace and a diverse movement. We will not discriminate against any employee or applicant for employment on the basis of race, color, national or ethnic origin, religion, sex, age, disability, pregnancy, sexual orientation, gender identity, or veteran status.
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