This position works in a unit that is charged with completing bi-weekly payroll for ODJFS employees and ensuring state benefits are provided. This position will be primarily working from home. Successful candidates will review timesheets, leave request, adjustments, leave accruals and off leave cases in our new internal timekeeping system, Kronos. ODJFS will be migrating to the Kronos timekeeping system on July 31, 2022. The candidate will be tasked with completing payroll updates in the state-wide payroll system, OAKS. These tasks will include updating municipal taxes, direct deposit changes, reviewing paychecks, calculating leave accruals, running bi-weekly payroll reports and processing disability/salary continuation/adoption/childbirth leave payments. The candidate will monitor case absences and leave usage issues to determine next steps with management and HR partners. The candidate will also collaborate with co-workers and other ODJFS office managers and/or liaisons to ensure accurate payroll.
The candidate will complete employment verifications, OPERS retirement requests, termination personnel actions, confirm step increases, and process service letter requests.
The ideal job candidate will be detail-oriented, organized, have effective communication skills, embrace teamwork, and the ability to stay calm under pressure.
The candidate may be exposed to difficult persons. May work weekends, flexible hours on occasion and training/special projects/special meetings may require a day in the office.
Major Duties and Responsibilities
Under direction, serves as human resources coordinator for assigned Ohio Department of Job and Family Services (ODJFS) offices and coordinates absence management advanced sub- program (e.g., develops strategic initiatives to manage absenteeism, disability separations, and reinstatements to return employees to work timely and in compliance with applicable regulations).
Performs human resources sub-programs for assigned offices (e. g., enrolls and advises employees regarding health, dental, and vision benefits; composes, processes, approves, and enters personnel actions; delivers presentations regarding new or revised rules or procedures; collects and manipulates data and analyzes trends); performs a variety of administrative support functions for the unit (e.g., prepares and enters personnel actions for assigned codes such as separation, interruption, and reinstatement); utilizing Ohio Administrative Knowledge System (OAKS) prepares and processes agency payroll in accordance with federal, state, and agency regulations, policies, and procedures and bargaining unit contracts (e.g., verifies and posts leave used, deductions, and overtime/comp time; calculates pay adjustments, retroactive increases, tax withholdings, and insurance); utilizing Kronos system, verifies accuracy of all payroll data and biweekly attendance reports submitted by agency employees (e.g., proper report of leave); makes corrections as needed; posts exceptions and prepares adjustments; calculates disability and childbirth pay adjustments and posts to system; calculates settlements and adjustments (e.g., grievance; job audit; class plan) and prepares necessary personnel actions and documents; reports separation information to the Ohio Public Employees Retirement System (OPERS) via the OPERS Employer Contribution System (ECS); researches employee pay record and gathers information needed to respond to OPERS requests for large earnings breakdowns and reports findings through ECS; assists in answering main phone as needed; establishes files, makes copies, and files records as necessary.
Performs related administrative duties (e.g., ensures appropriate OAKS updates are made which impact employee health, dental, and vision benefits and employee compensation; prepares reports and correspondence; maintains and/or oversees human resources records; advises and counsels employees and management on human resources practices; drafts responses to complaints or legal inquiries; serves as agency liaison with Department of Administrative Services and Ohio Public Employees Retirement System to resolve issues with employee benefits and compensation; verifies employment of ODJFS employees based on requests from various entities [e.g., financial; public loan forgiveness; employment services letters]).
Performs other related duties as assigned (e.g., participates in staff meetings; travels to attend meetings and trainings; operates personal computer to produce correspondence, reports, and other documents; maintains logs, records, and files).
The following are the minimum qualifications for this position. Applicants must specifically identify how the required job qualifications are met in the Education and/or Work Experience – “Job Duties” Sections of the application. Listing qualifications in the Summary of Qualifications & Relevant Coursework and/or Supplementary Comments Section will not be considered when determining if you meet the minimum job qualifications.
Completion of undergraduate core program in human resources, business, OR public administration AND 12 months experience in human resources.
3 years’ experience in human resources.
1 years’ experience as Human Capital Management Analyst, 64612.
Equivalent of Minimum Class Qualifications For Employment noted above.
Major Worker Characteristics
Knowledge of civil service laws, rules & regulations; agency human resources policies & procedures*; collective bargaining unit agreements*; employee benefits* (e.g., workers' compensation, public employees’ retirement, FMLA)*; federal & state laws & rules governing fair employment practices (e.g., FLSA, FMLA, USERRA); public relations; effective oral communication. Skill in operation of personal computer and software applications. Ability to define problems, collect data, establish facts, and draw valid conclusions; calculate fractions, decimals & percentages; gather, collate & classify information about data, people, or things; handle sensitive inquiries from & contacts with officials & public; prepare meaningful, concise & accurate reports; provide technical assistance to employees on payroll and benefit topics.
(*) Developed after employment.
Unless required by legislation or union contract, starting salary will be the minimum salary of the pay range (step 1, currently $28.63 per hour) associated with this position.
All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.
Unless the posting requires, please do not include attachments, as attachments will not be considered as part of your application.
Remote Work Statement
This position, upon approval, may work remotely and require occasional in-person work for training, meetings, and other operational needs. Successful candidates must have and maintain internet at their remote location during normal working hours. Employees will have access to shared workspaces at an ODJFS location. Employees must reside in Ohio and within a reasonable distance to their assigned work location to respond to workplace reporting requirements.
Status of Posted Positions
You may check the status of your application online by signing into your profile and clicking the “My Jobpage” tab to view completed submissions and submission details. If you have questions/inquiries, other than your application status, please direct them to the [email protected]
Travel required as needed. Must provide own transportation or to operate a state vehicle must have a valid drivers license.
Background Check Information
The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made excluding an applicant from consideration.