Front desk Admin _ Dublin, OH

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Alok Chaudhary

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Aug 24, 2016, 11:32:47 AM8/24/16

to alok.ch...@nityo.com

Hi,

Hope you are having a good time . . !!!

JOB DESCRIPTION

Role : Front Desk Admin

Location : Dublin, OH

Client: Persistent

Qualification:

· Responsible for managing visitors to the office. First point of contact for customers, guests, vendors and others.

· Be able to effectively balance greeting visitors with her administrative duties.

· Answering phone – Answer the office main line. Responsible for supplying information, taking messages and keeping co-workers informed about the time, date and nature of calls.

· Manage Correspondence - Record, file and track all outgoing and incoming courier and sort mail.

· Maintain records and files related to the office administration

· Office Administration

· Responsible for all tasks that are conducted in conjunction with building management.

· Manage all matters pertaining to reception/office appearance and utilities. Example - Security system, cleaning company

· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

· Maintain inventory of office stationery

· Responsible for maintaining the pantry. Ensuring cleanliness in the pantry and office area.

· Maintain database of suppliers and service providers

· Procure office furniture and supplies

· Prepare petty cash records and cash count on a monthly basis, and send information to Finance Department by the end of the month

· Monitor and track activities needed for ISO 27001 security requirements.

· Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

· Assist in planning and executing events conducted in the office and events conducted for employee engagement.

· Maintain workflow by studying methods; implementing cost reductions; and developing reporting procedures.

· Create and revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.

Additional responsibilities:

· Welcoming new hires joining at Ohio office, space allocation.

· Arranging hotel accommodation for new hires (On need basis)

· Preparing employee ID badge and mailing it to new hires across USA/Canada/Mexico with the new hire kit.

· Keeping a track of new hire kits and sharing the report with PSIHR and Taskforce team on weekly basis

Thanks & Regards

Alok Chaudhary

Sr. Executive

Nityo Infotech Corp.

www.nityo.com

alok.ch...@nityo.com

Desk : 609-853-0818 X 2138