(DC) International Guest Coordinator - Sughrue Mion, PLLC

[Steven Horowitz]

Thanks to JET alum Narae Choi for passing this on.

 

Steven Horowitz (Aichi-ken, Kariya-shi, 1992-94)

Brooklyn, NY

LinkedIn: http://www.linkedin.com/in/stevenwaseda

JETwit.com: http://jetwit.com

JET Alum LinkedIn Groups:  http://jetwit.com/wordpress/jet-alum-groups/

JETwit Jobs Google Group:  https://groups.google.com/forum/?hl=en&fromgroups#!forum/jetwitjobs

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---------- Forwarded message ----------

Those who are interested should contact ad...@sughrue.com. Please let me know if you have any questions.

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Sughrue Mion, PLLC

Job Description

Washington DC

Job Title:	International Guest Coordinator	FLSA Status:	Non-Exempt
Reports To:	Alicia Dray	Date Written:	4/4/08
Schedule:	9:00 am - 5:30 pm or 9:30 am - 6:00 pm	Revision Date:	1/27/2014

 

Position Summary:

The International Guest Coordinator will provide support for the firm’s International Guest Program. This program hosts foreign trainees from Asia and Europe to provide opportunities for international guests (IGs) to learn about U.S. intellectual property law and to develop long-lasting friendships with the firm.  The International Guest Coordinator will work closely with the Marketing Department and various hosting partners to ensure that the International Guests are provided for and that their needs are met.

 

 

Essential Functions

Pre-Arrival Coordination:

• Prepare invitation letter to IG candidate
• Contact candidate to determine information needed to obtain correct visa status.  Apply for H-3 training visa or H1 visa, as needed, with prior approval from partner in charge
• Create a pending file for proposed international guest candidate; maintain computer files on individual trainees
• Provide candidate with housing information for D.C., Virginia or Maryland
• Provide a comprehensive brochure and informational packet to IG candidate outlining benefits of Sughrue training program
• Contact and reserve appropriate housing as determined by IG

• Coordinate with IG to set up utilities, furniture rental, car rental/purchase
• Provide candidate with information regarding areas schools (if dependent child is involved)
• Provide comprehensive breakdown of area surrounding proposed domicile (i.e. Asian markets, entertainment, playgrounds, etc.)
• Give candidate in DC area transportation information, as needed
• One week before arrival date in office, arrange a firm setup for candidate to include office location, user ID number, billing number, nameplate, telephone, datawatch card, and computer requirements (including foreign language software i.e. simplified (Beijing) or traditional (Taiwan) Chinese, Japanese or Korean)

 

Retention/Programming

• Put together welcome package with marketing promotional items
• Arrange a welcome lunch to include candidate’s mentor and other attorneys and members of the firm who can help ease the guest’s transition to the firm
• Interview IG regarding other areas of interest in terms of IP law (i.e. litigation, opinions, trademark, etc.)
• Obtain arrival itinerary and arrange for transportation of IG from airport to apartment
• Assist in lease signing, key pick up and other incidentals once IG has arrived

• Obtain Emergency contact information and relevant personal information (i.e. cell phone number)
• Assist in obtaining social security number, drivers license, bank account

• Schedule individual meetings with appropriate person on U.S., International and PTO patent prosecution procedures, and with litigation case manager
• Assist in preparation of application to take the Patent Bar
• Schedule lectures to assist in preparation for Patent Bar, including coordination of firm-wide lecture lunches and classroom lectures
• Monitor available programs for IGs at the DC Bar, Women’s Bar Association, ITC Trial, CAFC Oral Arguments, ABA IP Conference, AIPLA, LES and INTA Meetings, Howard University Seminar, Sughrue Lecture lunch presentations, Visit to Supreme Court, Tour of PTO
• Register for English classes as appropriate
• Arrange for additional lectures as determined in previous bullet point
• Arrange outings with firm colleagues to attend basketball, hockey, or football game, Kennedy Center, National Theatre, Verizon Center concerts and/or Wolf Trap performances

• Organize lunch outings with firm partners and associates

• Prepare monthly bills
• Training bills
• Personal (apartment, utilities, furniture rental)

 

Development/Client Satisfaction

• Maintain database on IGs with updated contact information
• Send holiday cards/birthday cards to continue relationships with past IGs
• Create comprehensive business plan outlining short and long term goal for IG program

• Respond to all e-mails from past IGs to stay in touch with the former guests
• Track and obtain information on IG’s at other firms  (this information can be used by Marketing as a source of contacts for upcoming firm events)
• Maintain contact with Guests to determine satisfaction with their training and outings
• Prepare marketing material for foreign client visitors

• Organize farewell lunch or dinner for International Guest
• Send Washington, DC souvenir book for signatures to appropriate attorneys/staff
• Purchase additional gift, as necessary

• Close out utilities, arrange furniture returns, track security deposits, bank account closings

 

Other duties as assigned

           

Job Requirements:

Education:

·                    Bachelor’s degree preferred

Experience:

• Proficient in MS Word and Excel
• Previous law firm experience preferred
• Fluency in Japanese preferred

Skills:

• Attention to detail
• Ability to communicate with staff and attorneys 
• Strong computer skills and knowledge of databases a plus
• Excellent written and verbal communication skills
• Ability to communicate effectively and tactfully with individuals at all levels within and outside of the Firm
• Excellent writing, organizational, problem-solving, and analytical skills
• Ability to work well under pressure and adjust quickly to changing priorities
• Good interpersonal skills and ability to work effectively with others
• Ability to exercise sound judgment
• Ability to manage time and resources in order to meet deadlines
• Willingness to be flexible in work routine and work overtime as needed
• Strong attention to detail and ability to follow instructions with high degree of accuracy.
• Excellent organizational skills, ability to prioritize work and to work independently.
• Ability to work Overtime

Physical Demands:

Occasionally               0-33%
Frequently                   34%-66%
Constantly                   67%-100%

Sitting:                         Constantly
Twisting:                      Frequently
Standing:                     Frequently
Handling                      Frequently
Walking:                      Frequently
Weight:                        Occasionally
Reading:                      Constantly
Use of Fingers            :           Constantly
Typing:                        Constantly
Horizontal Reaching:  Constantly
Bending:                      Frequently

 

The requirements for this position include, but are not limited to, those outlined above.  All duties and responsibilities are essential job functions and are subject to possible modification to reasonably accommodate individuals with disabilities.  This document does not create an employment contract, implied or otherwise.  It is the employer’s discretion to add or change the duties or requirements of this position at any time.