(Washington, D.C., USA) Program Manager - Operations & Exchanges for the National Association of Japan-America Societies

[Ryan Hata]

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Thanks to the National Association of Japan-America Societies for passing along the following job opening.

Job Position: Program Manager - Operations & Exchanges
Organization: National Association of Japan-America Societies
Salary/Hourly Rate: $70,000-$80,000
Where: Washington, D.C.
Visa Sponsorship: Don't know

Description:
The Project Manager for Operations & Exchanges (“Manager”) reports to the President of NAJAS and has responsibility for managing the budget and finances, and an array of operational and governance support duties to include:

Operations & Finance
Shared responsibility (with the President and NAJAS Treasurer and Board Finance Committee) for constructing and controlling a budget exceeding $1.5 million, and fiduciary stewardship of NAJAS resources. Financial management including building budgets and formulating tracking reports, maintaining bank accounts, overseeing contracted payroll processing and disbursements, as well as collection of member/affiliate dues and other receivables, contributing to an external audit and filing taxes for NAJAS, a 501(c)(3) entity.
· Close management of out-sourced accounting, auditing, IT and other operational service providers.
· Assistance to the President in scheduling and work processes with NAJAS Board of Directors and Board Committees and supporting travel requirements of the president.
· Oversight of physical office management (office equipping and supply, vendor interaction, subscription handling, and rental actions).
· Assisting in recruiting and on-boarding interns and staff. Responsible for maintaining NAJAS’ registrations, business licenses, and insurance policies with contracted support.
Meetings & Conferences
- Manage logistics for the annual NAJAS Network Conference, including budgeting, venue and hotel selection and contracting, conference registration, and shipping/procurement, in collaboration with NAJAS team and conference host member society of NAJAS.

Grants Management

Administration and joint support with other NAJAS Program Manager of event grants to member societies. The Manager has a lead, coordinating role in renewing grant agreements and grant reporting, generates grant expenditure reports, and processes or delegates grant disbursements.
- Update budgets for NAJAS grant programs.
- Oversee and/or produce financial reports for NAJAS grant programs.
- Process grant disbursements to awardees with support of an outsourced accountant.

Exchange Administration & Projects

Administration of two of three exchange programs now supported by NAJAS, including one high school and one thematic exchange program. Duties include budgeting, board meeting coordination, financial contribution tracking and reporting, contractor payments, license renewal and other operational and financial support.
· Liaising with grant partners and contractors to maintain a new online data hub for the broader community of Japan-related non-profits.
· Execution and/or oversight of an annual membership survey.
· Assist Manager of Outreach in managing and processing utilization and renewal for NAJAS member benefits and promotional discounts.

Come join the largest, most diverse network of nonprofits promoting relations between the United States and Japan at momentous times for relations between the two peoples.

Send resume and cover letter to HR[at]us[hyphen]japan[dot]org

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