Jenkins GSoC Budget update + JEP-8 confirmation for 2019

[Oleg Nenashev]

Hi all,

Sorry for another boring non-developer topic, I would like to provide an update on the GSoC 2019 budget.

You can find the previous status update for 01.01.2019 here: https://groups.google.com/forum/#!msg/jenkinsci-dev/p_hRMKfQuJw/hDsKzBFMDgAJ.

• Estimated GSoC balance on 01.01.2019: 2837.34 USD
• GSoC 2019 payments expectation: 6200 USD (according to this doc)
• 3500 - payments per student
• 2200 - mentor summit stipend
• 500 - additional travel grant

Although there were some requests for swag, we have not really spent any money yet. But we definitely want to do so:

• Swag request for 2018/2019: https://groups.google.com/forum/#!topic/jenkinsci-dev/4OUrH562INQ
• Travel grant for Natasha Stopa to participate in DevOps World - Jenkins World US
• Travel grant for other successful students, if timeframe and budges allow doing so
• GSoC Mentor summit

There would be a number of requests to get all the topics covered, and it would require a lot of overhead in the developer mailing list. Last year we have suggested JEP-8 which basically lets GSoC org admins to manage and approve the GSoC budget. The JEP was put on ice due to the CDF discussions, but at the moment CDF does not cause changes in how GSoC operates, we will be using SPI as it was discussed with the Jenkins board.

My suggestion is to make a blanket JEP-8 approval for GSoC 2019 so that we can operate on this front easily. I suggest the following:

• In 2019 GSoC org admins manage the GSoC budget according to JEP-8 
• GSoC org admins are expected to have not less than 1000 USD of the leftover budget for 2020. It will be used for funding of GSoC activities if needed

WDYT?

Thanks in advance,

Oleg

[Lloyd Chang]

+1

[Jeff]

+1 as well.

On Wed, Jul 31, 2019 at 2:55 AM Lloyd Chang <lloyd...@gmail.com> wrote:

+1

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[R. Tyler Croy]

(replies inline)

On Wed, 31 Jul 2019, Oleg Nenashev wrote:

> There would be a number of requests to get all the topics covered, and it would
> require a lot of overhead in the developer mailing list. Last year we have

> suggested [4]JEP-8 which basically lets GSoC org admins to manage and approve

> the GSoC budget. The JEP was put on ice due to the CDF discussions, but at the
> moment CDF does not cause changes in how GSoC operates, we will be using SPI as
> it was discussed with the Jenkins board.
>
> My suggestion is to make a blanket JEP-8 approval for GSoC 2019 so that we can
> operate on this front easily. I suggest the following:
>

> • In 2019 GSoC org admins manage the GSoC budget according to [5]JEP-8 
> • GSoC org admins are expected to have not less than 1000 USD of the leftover

> budget for 2020. It will be used for funding of GSoC activities if needed
>
> WDYT?

I think this is a reasonable approach, but I would like it to be clear who = the
GSoC Org Admins are, and a paper trail for budget being discussed and appro=
ved.

I'll be around in the governance meeting today, and I can repeat this there= as
necessary :)


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[Oleg Nenashev]

GSoC Org admins in 2019:

• Martin d'Anjou
• Jeff Pearce
• Marky Jackson
• Lloyd Chang
• Zhao Xiaojie (Rick)
• me

There will be a paper train in the GSoC org admin mailing list, I am fine with addin Jenkins board members to it for transparency purposes (warning: the traffix is pretty high there).

BR, Oleg

[martinda]

I vote +1.