Fwd: TA Bill format

[Patanjali Prakash]

Dear Friends,

              

Hopefully u all are enjoying your stay at your respective Term cell.Now its time to submit your TA bills. I am enclosing requisite format of bill and excel sheet. 

To avoid any failure or delay in reimbursement of bill due to our clerical problem send it in proper manner. Many of us have already submitted their bill in very fine manner, so this email is just circulating their innovation, really thanks a lot those guys. Please read all the points and clause of all pages of bills and letter and excel sheet.

Before posting your bills, kindly check the following check point.

1. You have enclosed following letters :

      a. letter no.  NTI/MIS/ADET-Attachment/2012/N10-09 dated 1/02/2013.

      b.Relieving Letter from NTIPRIT, GZB.

      c. Joining Report with TERM Cell, in both format, forwarding  letter by director or ADG to Dir/ NTI and ACG 61 form.

      d. copy of absentee report if any.

      e. Original Bill of All the expenses incurred.

      f. In case of outstation for EMR testing, must enclosed movement order issued by term, otherwise that period would be treated as void and whole bill would not processed.

      g.Enclose excel sheet and original receipt. You must retain the photocopy of all pages whatever u r going to transmit.

      i. Use TERM cell Dak section to transmit bill to AO cash.

2. Must paste your bills on A4 sheet and as well as your boarding pass and receipt of ticket as in email.

3. In case of shared bill, on original copy must mention that shared by these person with name and original is submitted by him name and per head contribution. Then get the photocopy to enclosed.

4. Must Mention your present working contact no.

5. Use single punch and tag to bind the pages after stapling by pins.

6. Like your project file add extra pages bifurcation part as Annexure A, Annexure B etc.Put page numbering as well as index at top just beneath of covering letter to AO cash.

7. All the Listed letters must be enclosed with each bills either feb or march etc.

8. NO TA would reimbursed for local journey without receipt.And transport allowance would not comes in salary of march and April.U can get it from any hired travel agency or vehicle can be get from hotel and hotel can provide receipt. 

9. In TA bill at clause 7 must mention about date and nature of holiday or leave and categorically mention about was in camp or was not in camp. In case of CL only, for Saturday & Sunday would reimbursed provided not on leave on Monday and again categorically mention that was in camp.

10. Food bills must be signed r get stamped of Paid from restaurant or whatever.

11. If any advance is drawn from Term cell must categorically mention.

12. Must get certified your TA bill from your director as Halt and journey Verified endorsed and stamp of your director.

Hereby, it is small effort to consolidate the checklist, if any more are to be mention, dear friends comes forward to make it exhaustive. friends if in first set of bills before 24th may any discrepancies can caught then it can rectified as well as can be avoided but after 24th may it would be very difficult to follow TEC for settlement. Lets try to make error-free smooth system of submission of bills. 

--
With Regards

PATANJALI PRAKASH  ITS
Assistant Divisional Engineer Telecom
National Telecommunication Institute for Policy Research Innovation and
Training
Ministry of Communication and Information Technology, Govt. of India,
ALTTC Campus, Ghaziabad-201 002


phone no. +91-8585954469,9451707162, 9420476128

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