Fwd: IMIG Residency Fair - Saturday August 27th

[Farhana Sharmeen]

Hi guys,
   Attached is the flyer for the internal medicine residency fair on August 27th. I will be printing these out and posting them up. Please feel free to circulate as well.

Thanks,
Farhana

---------- Forwarded message ----------
From: Michael Cronin <michael...@tufts.edu>
Date: Sun, Aug 14, 2011 at 10:36 AM
Subject: Re: IMIG Residency Fair - Saturday August 27th
To: Farhana Sharmeen <far...@gmail.com>
Cc: Samyukta...@hms.harvard.edu, tim....@gmail.com, Peter...@hms.harvard.edu, ali....@tufts.edu, Adam_S...@hms.harvard.edu, snst...@bu.edu, peter...@umassmed.edu, nicole...@umassmed.edu, henry...@umassmed.edu, RonyS....@umassmed.edu


Hi everyone,
 I've attached a copy of the flyer with the residency fair info
(thanks to Henry and the UMass peeps). If you could send these out to
your respective class presidents, put them up around your school
buildings, etc. in such a way that you think people will see the info,
that'd be great. I'll be sending out another email in a little bit
regarding setup for the fair and some final logistics, but feel free
to send me any questions you have!
-Mike

On Mon, Aug 1, 2011 at 9:04 PM, Michael Cronin <michael...@tufts.edu> wrote:
> Hi everyone, hope  you're all enjoying your summer!
>
> I just wanted to touch base with everyone regarding the upcoming
> residency fair, to make sure that we have plenty of time to fix
> anything the might need it. So far, here is the list I have of
> different schools' various responsibilities, and where things stand:
>
> Tufts (Tim, AlI):
> Reserved space for the 27th (Sackler auditorium and 10 small rooms)
> from 9:30 AM to 1:00 PM; parking validation for residency directors
> (to be done when we know who/how many are coming).
>
> BU (Farhana, Steph):
> Invited residency directors (done)
>
> Harvard (Sam, Peter, Adam):
> Food (bagels, coffee, etc.) (to be done)
>
> UMass (Peter, Nicole, Henry, Rony):
> Publicity/Advertising, printing out FREIDA handouts for respective
> programs (website:
> https://freida.ama-assn.org/Freida/user/viewProgramSearch.do )
> (will let you know how many to plan on getting as soon as I have more
> information)
>
> Also: UMass friends, if you've received the word document with the
> info on previous years' residency fairs, you'll notice that there are
> some advertising forms/flyers on the last pages. If one of you could
> update them with the current information and then email them to us to
> send to our respective class presidents (to advertise to students)
> that would be great. Here is a link that students can use to register
> for the event:
>
> https://spreadsheets.google.com/spreadsheet/viewform?formkey=dHh6RUVGTWMwWnk4WDg5SS12Z0Z6c2c6MQ
>
>
> Additionally, here is the agenda for the day:
>
> 9:30-10:00 AM
> Registration of Students and Residency Directors; Breakfast Available
>
> 10:00-10:20 AM
> Welcome to the Fair, introduction of logistics.
>
> 10:20-1:00 PM
> Small-group break-out sessions with Residency Directors (one Director in a
> room). Students are divided up into groups and rotate to each of the rooms with
> a residency director; depending upon the number of residency directors, students
> will have time to ask questions and learn more about the programs (10-25 minutes
> depending on the number of residency programs represented).
>
>
> And here is an overview of what we'll need to be doing for the event:
>
> a. Staffing: Each school should provide 2-3 workers for the event.
> These workers should arrive at least one hour early.
> i. Assign one team member to each breakout group to help with timing
> of the switch from session to session and lead students to the next
> room.
> b. Location team:
> i. Arrive one hour early to set up the food, sign in desk, and breakout rooms.
> ii. Set out signs to direct participants to the event, and potentially
> from room to room.
> iii. Give a brief tour to the students who will be leading groups from
> room to room.
> iv. After the event, clean up all rooms, including breakfast.
> c. Student team to run the sign in desk:
> i. If students are pre-assigned to groups, provide them their schedule
> and nametag.
> ii. If students are not pre-assigned, provide them the opportunity to
> select a group. Note the need to keep groups even and keep the line
> moving.
> iii. Give each participant the handouts: FRIEDA printouts, agenda,
> feedback form.
> d. Agenda team to run the ACP desk:
> i. Have someone staffing a desk with flyers for ACP membership sign ups.
> ii. Answer questions regarding ACP membership.
> iii. Advertise the annual chapter meeting.
> e. Residency Director team:
> i. Greet directors and show them their assigned breakout room.
> ii. Provide parking vouchers.
> iii. Answer any agenda questions.
> iv. Ensure that the participants are as expected; if not, inform the
> agenda team to update the introduction slides.
>
> Anyways, I know that's a huge bolus of an email, but I think we're
> going to be able to put on a great event. Let me know if you have any
> more questions!
> -Mike
>

--
Michael Cronin
Tufts University School of Medicine
MD/MPH Candidate, Class of 2012