Download Free |BEST| Filter Function Add-ins
Leida Haury
I'm new to Business bydesign so will probably be on a here a lot... My issue at the moment is that I've installed the Excel add-in and have set up a financial statement report and I'm trying to set up a filter where it only pulls in GL accounts beginning with a 6 but can't seem to do this.
The FILTER function will return an array, which will spill if it's the final result of a formula. This means that Excel will dynamically create the appropriate sized array range when you press ENTER. If your supporting data is in an Excel table, then the array will automatically resize as you add or remove data from your array range if you're using structured references. For more details, see this article on spilled array behavior.
In this case, we're using the previous FILTER function with the SORT function to return all values in our array range (A5:D20) that have Apples AND are in the East region, and then sort Units in descending order: =SORT(FILTER(A5:D20,(C5:C20=H1)*(A5:A20=H2),""),4,-1)
In this case, we're using the FILTER function with the addition operator (+) to return all values in our array range (A5:D20) that have Apples OR are in the East region, and then sort Units in descending order: =SORT(FILTER(A5:D20,(C5:C20=H1)+(A5:A20=H2),""),4,-1).
In this tutorial, you will learn how to filter data in Excel in different ways: how to create filters for text values, numbers and dates, how to use filter with search, and how to filter by color or by selected cell's value. You will also learn how to remove filters, and how to fix Excel AutoFilter not working.
If working with large data sets, it can be a challenge not only to calculate data, but also to find the relevant information. Luckily, Microsoft Excel makes it easy for you to narrow down the search with a simple yet powerful Filter tool. To learn more about filtering in Excel, please click on the links below.
Excel Filter, aka AutoFilter, is a quick way to display only the information relevant at a given time and remove all other data from view. You can filter rows in Excel worksheets by value, by format and by criteria. After applying a filter, you can copy, edit, chart or print only visible rows without rearranging the entire list.
Whatever method you use, the drop-down arrows will appear in each of the header cells:
How to apply filter in ExcelA drop-down arrow in the column heading means that filtering is added, but not applied yet. When you hover over the arrow, a screen tip displays (Showing All).
For example, we can narrow down our results to only show Apples for the East and North regions. When you apply multiple filters in Excel, the filter button appears in each of the filtered columns:
Tip. To make the Excel Filter window wider and/or longer, hover over the grip handle at the bottom, and as soon as the double-headed arrow appears, drag it down or to the right.
Filter blank / non-blank cellsTo filter data in Excel skipping blanks or non-blanks, do one of the following:
To filter out blanks, i.e. display non-blank cell, click the auto-filter arrow, make sure the (Select All) box is checked, and then clear (Blanks) at the bottom of the list. This will display only those rows that have any value in a given column.
Apart from basic filtering options discussed above, AutoFilter in Excel provides a number of advanced tools that can help you filter specific data types such as text, numbers and dates exactly the way you want.
For example, this is how you can filter rows that contain either Bananas or Lemons:
How to create filter in Excel with wildcard charactersIf you don't remember exact search or want to filter rows with similar information, you can create a filter with one the following wildcard characters:
Tip. In many cases, you can use the Contains operator instead of wildcards. For example, to filter cells containing all sorts of Bananas, you can either select the Equals operator and type *bananas*, or use the Contains operator and simply type bananas.How to filter numbers in ExcelExcel's Number Filters allow you to manipulate numeric data in a variety of ways, including:
As the result, only orders between $250 and $300 are visible:
How to filter dates in ExcelExcel Date Filters provide the greatest variety of choices that let you filter records for a certain time period quickly and easily.
In addition, Date Filters allow you to display or hide data for a particular day, week, month, quarter, year, before or after a specified date, or between two dates. The screenshot below demonstrates all available date filters:
For more information, please see How to filter and sort by cell color in Excel.
How to filter in Excel with searchBeginning with Excel 2010, the Filter interface includes a search box that facilitates navigation in large data sets enabling you to swiftly filter rows containing an exact text, number, or date.
Suppose you want to view the records for all "east" regions. Just click the autofilter dropdown, and start typing the word "east" in the search box. Excel Filter will immediately show you all items that match the search. To display only those rows, either click OK in the Excel AutoFilter menu, or press the Enter key on your keyboard.
To filter multiple searches, apply a filter according to your first search term as demonstrated above, then type the second term, and as soon as the search results appear, select the Add current selection to filter box, and click OK. In this example, we are adding "west" records to the already filtered "east" items:
That was pretty fast, wasn't it? Only three mouse clicks!
Filter by selected cell value or formatOne more way to filter data in Excel is to create a filter with the criteria equal to the contents or formats of the selected cell. Here's how:
In this example, we are filtering data by the selected cell's icon:
Re-apply a filter after changing dataWhen you edit or delete data in filtered cells, Excel AutoFilter does not update automatically to reflect the changes. To re-apply the filter, click any cell within your dataset, and then either:
To select filtered data excluding column headers, select the first (upper-left) cell with data, and press Ctrl + Shift + End to extend the selection to the last cell.
- Press Ctrl + C to copy the selected data.
- Switch to another sheet/workbook, select the upper-left cell of the destination range, and press Ctrl+V to paste the filtered data.
To clear a filter in a certain column, click the filter button in the column's header, and then click Clear Filter from :
How to remove filter in ExcelTo remove all filters in a worksheet, do one of the following:
Filter not working in ExcelIf Excel's AutoFilter stopped working partway down a worksheet, most likely it's because some new data has been entered outside the range of filtered cells. To fix this, simply re-apply filter. If that does not help and your Excel filters are still not working, clear all filters in a spreadsheet, and then apply them anew. If your dataset contains any blank rows, manually select the entire range using the mouse, and then apply autofilter. As soon as you do this, the new data will be added to the range of filtered cells.
Basically, this is how you add, apply and use filter in Excel. But there is much more to it! In the next tutorial, we will explore and capabilities of Advanced Filter and see how to filter data with multiple sets of criteria. Please stay tuned!
I applied A to Z filter in my Workbook and after that i saved it and my coordinated data has been unpositioned now. So please tell me the option by applying that i can get my original data as same postion back.
Hi all,
Quick question if you don't mind.
I'm trying to compile a page of filters in sheets that populates a page with rows in which a name is present in one of 4 columns. The only issue is that I need to accomodate for any number of rows to be populated and I cant seem to make one filter function search and populate the rows where the name is present in all 4 columns.
I've attempted to create 4 separate filter functions, however, I need the capability for the filter function to add rows to accommodate the number of rows that will populate based on any number of responses where each is true.
Is there a way to have the filter funtion find the specified value over multiple columns and filter them all together, or to have the filter function create rows as it populates to not overwrite existing formulas below?
In Excel2016, I have a filter table under a column header of "Maintenance Schema" that is "1-Daily" through "7-Annually". I need to add "8-Other" and possible later an option for Every Two Years. how do I add and/or edit the filter table?
I select one data range and click Filter, which allows me to filter the data for that data range. But then I want to create another filter for the second data range and when I try to do that, Excel already has the "Filter" button selected and I have to remove the original filter to create a filter for the new data range.
So my question is, how do I create two separate filters for separate data ranges in a single worksheet WITHOUT using the Table Format. I'm aware I can turn both data ranges into Tables and the issue is gone, but based on the way to Excel sheet is constructed, I don't want to use tables.
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