EXECUTIVE/PROJECT ASSISTANT JOB

[Timothy Mahea]

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Executive/Project Assistant Job

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Date: Dec 12, 2013

Location: Nairobi, Kenya

Job Number:	1793293
Business:	GE Global Growth & Operations
Business Segment:	Global Growth & Operations - Africa
About Us:
Posted Position Title:	Executive/Project Assistant
Career Level:	Experienced
Function:	Business Management
Function Segment:	Administration and Support
Location:	Kenya
U.S. State, China or Canada Provinces:
City:	Nairobi
Postal Code:
Relocation Assistance:	No
Role Summary/Purpose:	The Executive/Project Assistant is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning. In this role you will support the GE Africa Sourcing Manager and Supplier Development efforts.
Essential Responsibilities:	Providing full administration support for the GE Africa Sourcing Manager, including the complete management of executive scheduled/diaries that include extensive and complex trip planning and organizing, meeting arrangements, appointments and calendar scheduling. Preparing and producing supporting materials and documents for presentations and meetings (internal and external), including creating and designing the content. Representing and supporting a team of administrative assistants to provide a professional and seamless service to the region as a whole. Assisting with all Regional Hospitality/Event Management that involves the sourcing executive staff. Producing and distributing documentation relating to the Senior Leadership Team Managing expenses reports Maintaining the appropriate filing system and providing support with other general office administration as assigned Managing other administrative duties and special projects as required Proactively coordinates projects, and serves as liaison between customers and the project management organization (Engineering, Finance, Administration, Sourcing, etc.) Coordinates schedules / activities and tracks progress on projects assigned Creates a database for customer claims for efficient handling Maintains solid customer relationships by handling their questions and concerns with speed and professionalism Responsible for stabilizing and optimizing operational process management structure, leveraging best practices, driving improvements in process efficiency, effectiveness and productivity Lead the preparation and coordination of supplier development fairs regionally and globally All other tasks as assigned
Qualifications/Requirements:	University graduate with a Bachelor's degree Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality Exceedingly well organized and coordinated person with a global mind-set Passionate, proactive, responsible, resourceful, detail-oriented, hard-working and willing to learn to achieve high standards Proficient in both spoken and written English Experience working in a corporate environment supporting executive level clients Ability to make independent decisions with minimal oversight, a self-starter and an ability to think ahead and plan for all scenarios Highly motivated, confident and flexible attitude with a sense of ownership Ability to work well in a pressured environment under tight deadlines Ability to work with a team of administrative staff to provide a professional and seamless service to the region as a whole Advanced knowledge and proficiency in n all Microsoft Office products, particularly Outlook, Word, Excel and PowerPoint Excellent administrative, interpersonal and organization skills Experience of interfacing with senior executives and high profile clients. Excellent communication skills and proven ability to effectively work with all levels Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner Ability to consistently produce high quality work with an eye for detail and accuracy Ability to work flexible working hours Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment Solid understanding of online technologies, goals and processes, as well as customer relationship management
Additional Eligibility Qualifications:
Desired Characteristics:	High motivation, Strong interpersonal Excellent written and verbal communication skills Effectively communicate across all organizational levels, departments, and functions Strong interpersonal and presentation skills Ability to communicate clearly to all levels of the organization Strong attention to detail

We are an equal opportunity employer, offering a great work environment, challenging career opportunities, professional training and competitive compensation.