Tracking Tuesday Tip
McDowell,Nicole
We will start sharing how to get started with the specific Academic Plans for PSAs next week, but we wanted to make sure everyone has their Graduation Program set up that we will link the PSA Academic Plans.
Please reach out with any questions or helpful hints you have found. There is a lot that the Graduation Plan can be used for, but the directions below are specific for tracking PSAs. We will come back to this more once we get the Academic Plans set up in future weeks.
Graduation Programs
These directions are for counselors, etc. to be able to track graduation progress. This is currently different from state reporting for PSAs, but there are further discussions to be held about state reporting.
For PSAs to be tracked through Academic Programs, each student needs a Graduation Program assigned to them. There is also information in Campus Community at https://kb.infinitecampus.com/help/academic-and-graduation-program-setup.
A school can have multiple Graduation Program options, but a student can only be assigned one Graduation Program at a time.
To Create a Graduation Program
Click on the New button.
There are 4 tabs. The first 2 are essential to get started. You can come back to the final 2 later.
Here is an example of "Program Details." Please note:
- Credit Group – Should be your primary credit group used to track your courses (English, math, etc.).
- Min. # of Alt Credits – deals with the "Course Plan Template" which you do not have to use. You can set this to 0 if you do not want to use the Course Plan.
- Academic Start Year – should be the cohort graduation year for the class you want to begin having this as an option as a Graduation Program.
Here is an example of "Credit Requirements." Put in the minimum number of credits that a student needs to graduate. Put in a "typical" progression. It is ok if students take credits in a different year.
All credit types in a credit group will be listed, but you can leave the display order blank so it does not appear.
We will look at the other tabs in future emails.
Batch add Graduation Programs
You can individually add a graduation program, but you can also add it to all students. You can also remove graduation programs for a student.
Our school uses cohorts so we do not use grade levels. We use an adhoc to pull the correct graduation year to assign the specific grad program.
You can also individually assign a Graduation Program for a new student, etc.
Student Information > Academic Planning > Programs
Graduation Program Tracking View
Student Information > Academic Planning > Progress
For under classmen to turn green, they will need to plan out their Course Plan. The course plan is automatically updated when grades post to transcript so seniors should be correct. In the example below, English has been planned for all 4 years, but Math has not.
More information on setting up the Course Plan can be found at https://kb.infinitecampus.com/help/702c68c
More details at https://kb.infinitecampus.com/help/academic-and-graduation-programs-graduation-program-setup
Calculate On-Track Status
If you look at an individual student, it should be updated. However, when pulling reports it is important to perform that Calculate On-Track. https://kb.infinitecampus.com/help/course-plan-admin
Student Information > Program Administration > Course Plan Administration
Student Status Report
There is a report that will show if students are off-track. This is particularly helpful for seniors. It will also show you where the deficiency is at and includes current grades.
https://kb.infinitecampus.com/help/academic-plan-status-report
Student Information > Program Administration > Academic Plan Status Report
Here is an example of one I pull for our students.
Please reach out with any questions.
Nicole McDowell
Turner Secondary Intervention Coordinator
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Leslie Rullman
On Nov 18, 2025, at 8:31 AM, McDowell,Nicole <mcdo...@turnerusd202.org> wrote:
We will start sharing how to get started with the specific Academic Plans for PSAs next week, but we wanted to make sure everyone has their Graduation Program set up that we will link the PSA Academic Plans.Please reach out with any questions or helpful hints you have found. There is a lot that the Graduation Plan can be used for, but the directions below are specific for tracking PSAs. We will come back to this more once we get the Academic Plans set up in future weeks.Graduation Programs
These directions are for counselors, etc. to be able to track graduation progress. This is currently different from state reporting for PSAs, but there are further discussions to be held about state reporting.For PSAs to be tracked through Academic Programs, each student needs a Graduation Program assigned to them. There is also information in Campus Community at https://kb.infinitecampus.com/help/academic-and-graduation-program-setup.A school can have multiple Graduation Program options, but a student can only be assigned one Graduation Program at a time.To Create a Graduation Program
Click on the New button.
<image001.png>
There are 4 tabs. The first 2 are essential to get started. You can come back to the final 2 later.
<image002.png>
Here is an example of "Program Details." Please note:
- Credit Group – Should be your primary credit group used to track your courses (English, math, etc.).
- Min. # of Alt Credits – deals with the "Course Plan Template" which you do not have to use. You can set this to 0 if you do not want to use the Course Plan.
- Academic Start Year – should be the cohort graduation year for the class you want to begin having this as an option as a Graduation Program.
<image003.png>
Here is an example of "Credit Requirements." Put in the minimum number of credits that a student needs to graduate. Put in a "typical" progression. It is ok if students take credits in a different year.All credit types in a credit group will be listed, but you can leave the display order blank so it does not appear.
<image004.png>
We will look at the other tabs in future emails.Batch add Graduation Programs
You can individually add a graduation program, but you can also add it to all students. You can also remove graduation programs for a student.Our school uses cohorts so we do not use grade levels. We use an adhoc to pull the correct graduation year to assign the specific grad program.
<image005.png>
You can also individually assign a Graduation Program for a new student, etc.Student Information > Academic Planning > Programs
<image006.png>
Graduation Program Tracking View
Student Information > Academic Planning > ProgressFor under classmen to turn green, they will need to plan out their Course Plan. The course plan is automatically updated when grades post to transcript so seniors should be correct. In the example below, English has been planned for all 4 years, but Math has not.More information on setting up the Course Plan can be found at https://kb.infinitecampus.com/help/702c68c
<image007.png>
More details at https://kb.infinitecampus.com/help/academic-and-graduation-programs-graduation-program-setupCalculate On-Track Status
If you look at an individual student, it should be updated. However, when pulling reports it is important to perform that Calculate On-Track. https://kb.infinitecampus.com/help/course-plan-adminStudent Information > Program Administration > Course Plan Administration
<image008.png>
Student Status Report
There is a report that will show if students are off-track. This is particularly helpful for seniors. It will also show you where the deficiency is at and includes current grades.Student Information > Program Administration > Academic Plan Status ReportHere is an example of one I pull for our students.
<image009.png>
Please reach out with any questions.Nicole McDowellTurner Secondary Intervention Coordinator
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McDowell,Nicole
Assessment Center
To Create an Academic Plan Setup
-
English
-
Math
-
Science
-
Choose the Credit Group that is your main credit group for credits and tests.
-
You can choose to put an Academic Start Year if you would like. We did not since we wanted to see how many of our previous students would qualify for this PSA.
Add this Academic Program to the Graduation Program
Sent: Tuesday, November 18, 2025 8:31 AM
To: infinit...@googlegroups.com <infinit...@googlegroups.com>
Subject: [ksgooglegroup] Tracking Tuesday Tip
McDowell,Nicole
Setup Credits
- Set-up new Credit Group – PSA Credits
- Set-up new Grading Task – PSA
- Set-up Score Group – PSA
- S – Satisfactory 60+
- NS – Not Satisfactory
- 0.1 Credit (not the same as academic credits)
Create Courses with the correct Grading Tasks
Create Academic Program
Sent: Tuesday, December 2, 2025 6:07 PM
To: infinit...@googlegroups.com <infinit...@googlegroups.com>
Subject: Tracking Tuesday Tip #2 - PSA - KS State Assessments 3+
Karlean Kramer
Peggy Gilmore
To view this discussion visit https://groups.google.com/d/msgid/infinitecampus/CAKfZ3BbSP%2BsO69cMPcrn9zRE1E9jq4px39cdOetcjGh3vQWWsQ%40mail.gmail.com.
Kim Whetzel
Sent: Thursday, January 22, 2026 9:11 AM
To: infinit...@googlegroups.com <infinit...@googlegroups.com>
Subject: Re: [CAUTION: NOT FROM USD500] [ksgooglegroup] RE: Tracking Tuesday Tip #3 - PSA - Extra-Curricular Activities
Leslie Rullman
On Jan 22, 2026, at 9:11 AM, 'Karlean Kramer' via Kansas Infinite Campus User Group <infinit...@googlegroups.com> wrote:
Thank you Nicole for making these documents and sharing them out most weeks since the conference! Love having the documentation in this format for Kansas Districts.Some people expressed interest at the November conference in having another in-person workday to support each other and get the academic programs set up and finalized. KCK can find some space here again if people would like to meet after spring break. Let us know if you are interested and we can look for a day & time here. Probably nachos too :-)Stay warm & safe this weekend!Karlean
On Tue, Jan 20, 2026 at 11:05 AM 'McDowell,Nicole' via Kansas Infinite Campus User Group <infinit...@googlegroups.com> wrote:
Here is a document with all the notes together that was referenced in today’s call. Feel free to reach out with any questions. We can work through this together.
From: McDowell,Nicole <mcdo...@turnerusd202.org>
Sent: Monday, January 19, 2026 10:05 PM
To: infinit...@googlegroups.com
Subject: Tracking Tuesday Tip #3 - PSA - Extra-Curricular Activities
Sorry for the delay in getting these out there. We will talk more today at the statewide zoom call if you have any questions or to highlight some of these. I have left the other emails below for your reference.
This PSA will be tracking Extra-Curricular Activities by adding them as a course with a different grading task.
Setup Credits
- Set-up new Credit Group – PSA Credits
Grading & Standards > Grading Setup > Credit Group Setup
<image011.png>
- Set-up new Grading Task – PSA
Grading & Standards > Grading Setup > Grading Task Setup
<image012.png>
- Set-up Score Group – PSA
Grading & Standards > Grading Setup > Score Group & Rubric Setup
- S – Satisfactory 60+
- NS – Not Satisfactory
- 0.1 Credit (not the same as academic credits)
<image013.png>
Create Courses with the correct Grading Tasks
We use EC as a leading number for all of our extra-curricular activities.
Example:
<image014.png>
Create Academic Program
Create a new academic program and choose the credit group used on the Graduation Program.
<image015.png>
Create a new criteria and choose “All Credit Groups”
<image016.png>
Add this Academic Program to the list of Academic Programs in the Graduation Program.
From: McDowell,Nicole <mcdo...@turnerusd202.org>
Sent: Tuesday, December 2, 2025 6:07 PM
To: infinit...@googlegroups.com <infinit...@googlegroups.com>
Subject: Tracking Tuesday Tip #2 - PSA - KS State Assessments 3+
I left the first Tracking Tuesday Tip at the very bottom of this email and would recommend starting there if you haven't yet. Here is information on how to create an Academic Program for a PSA. There is a little bit of flexibility that can happen between districts, but here is what we are currently doing and a great place to start.
Before you begin to create an Academic Program, make sure your tests are set up correctly in the Assessment Center.
Assessment Center
Make sure each of the KAP State Assessments are set up in the Assessment Center.
<image017.png>
The Test Code needs to unique for English, Math, and Science in High School. Do NOT use the same codes as earlier grades. We created an excel sheet that in our district to keep track of different codes.
Wildcard values can be entered (% or _).
<image018.png>
You will also need to make sure that scores of 3+ are marked as passing.
<image019.png>
To Create an Academic Plan Setup
More information can be found in Community at https://kb.infinitecampus.com/help/academic-and-graduation-programs-academic-program-setup
Set up individual Academic Program for each subject:
· English
· Math
· Science
<image020.png>
Here is an example of setup of the needed tabs. You can decide what works for your school.
· Choose the Credit Group that is your main credit group for credits and tests.
· You can choose to put an Academic Start Year if you would like. We did not since we wanted to see how many of our previous students would qualify for this PSA.
Program Details
<image021.png>
Program Criteria
<image022.png>
Click the Preview Test List to make sure the test appears that is from high school only.
Repeat this for Math and Science also. Remember you can use % if needed for your test codes.
Add this Academic Program to the Graduation Program
Open up the Graduation Program that will have PSA's connected to it.
Go to the 3rd tab, Program Criteria. Create a New Requirement. List the PSA's that have been created. You will come back to this as you add more PSAs.
<image023.png>
Batch Add all students that qualify for this PSA
More information on this can be found in Community at https://kb.infinitecampus.com/help/batch-program-assignment-wizard.
<image024.png>
This will automatically add it to a student that completed the PSA.
<image025.png>
<image026.png>
We can then run the on-track report to see if students have what they need to graduate.
Please reach out with questions.
From: infinit...@googlegroups.com <infinit...@googlegroups.com> on behalf of McDowell,Nicole <mcdo...@turnerusd202.org>
Sent: Tuesday, November 18, 2025 8:31 AM
To: infinit...@googlegroups.com <infinit...@googlegroups.com>
Subject: [ksgooglegroup] Tracking Tuesday Tip
We will start sharing how to get started with the specific Academic Plans for PSAs next week, but we wanted to make sure everyone has their Graduation Program set up that we will link the PSA Academic Plans.
Please reach out with any questions or helpful hints you have found. There is a lot that the Graduation Plan can be used for, but the directions below are specific for tracking PSAs. We will come back to this more once we get the Academic Plans set up in future weeks.
Graduation Programs
These directions are for counselors, etc. to be able to track graduation progress. This is currently different from state reporting for PSAs, but there are further discussions to be held about state reporting.
For PSAs to be tracked through Academic Programs, each student needs a Graduation Program assigned to them. There is also information in Campus Community at https://kb.infinitecampus.com/help/academic-and-graduation-program-setup.
A school can have multiple Graduation Program options, but a student can only be assigned one Graduation Program at a time.
To Create a Graduation Program
Click on the New button.
<image027.png>
There are 4 tabs. The first 2 are essential to get started. You can come back to the final 2 later.
<image028.png>
Here is an example of "Program Details." Please note:
- Credit Group – Should be your primary credit group used to track your courses (English, math, etc.).
- Min. # of Alt Credits – deals with the "Course Plan Template" which you do not have to use. You can set this to 0 if you do not want to use the Course Plan.
- Academic Start Year – should be the cohort graduation year for the class you want to begin having this as an option as a Graduation Program.
<image029.png>
Here is an example of "Credit Requirements." Put in the minimum number of credits that a student needs to graduate. Put in a "typical" progression. It is ok if students take credits in a different year.
All credit types in a credit group will be listed, but you can leave the display order blank so it does not appear.
<image030.png>
We will look at the other tabs in future emails.
Batch add Graduation Programs
You can individually add a graduation program, but you can also add it to all students. You can also remove graduation programs for a student.
Our school uses cohorts so we do not use grade levels. We use an adhoc to pull the correct graduation year to assign the specific grad program.
<image031.png>
You can also individually assign a Graduation Program for a new student, etc.
Student Information > Academic Planning > Programs
<image032.png>
Graduation Program Tracking View
Student Information > Academic Planning > Progress
For under classmen to turn green, they will need to plan out their Course Plan. The course plan is automatically updated when grades post to transcript so seniors should be correct. In the example below, English has been planned for all 4 years, but Math has not.
More information on setting up the Course Plan can be found at https://kb.infinitecampus.com/help/702c68c
<image033.png>
More details at https://kb.infinitecampus.com/help/academic-and-graduation-programs-graduation-program-setup
Calculate On-Track Status
If you look at an individual student, it should be updated. However, when pulling reports it is important to perform that Calculate On-Track. https://kb.infinitecampus.com/help/course-plan-admin
Student Information > Program Administration > Course Plan Administration
<image034.png>
Student Status Report
There is a report that will show if students are off-track. This is particularly helpful for seniors. It will also show you where the deficiency is at and includes current grades.
https://kb.infinitecampus.com/help/academic-plan-status-report
Student Information > Program Administration > Academic Plan Status Report
Here is an example of one I pull for our students.
<image035.png>
Please reach out with any questions.
Nicole McDowell
Turner Secondary Intervention Coordinator
--
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This message has been sent from the Kansas City, Kansas Public Schools. The information contained in this email and any attachments may be privileged and confidential, and are intended only for the individual or entity identified as the addressee. If you are not the addressee, or if the message has been addressed to you in error, you are not authorized to read, retain, copy, or distribute the message or any attachments. If you have received the message in error, please delete it and any attachments and notify the sender by return e-mail or by telephone. Thank you.--
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Leslie Miller
To view this discussion visit https://groups.google.com/d/msgid/infinitecampus/487BCA70-A677-40F8-B432-443717F339CA%40cyclones114.org.