Re: Subject: Request for Support in Resolving Long-Pending Salary Arrears – The New College, Chennai

[Helping Hands Foundation]

Subject: Request for Additional Documentation Regarding Long-Pending Salary Arrears Issue

To: Dr. Aboothahir Afzal

Date: 4.6.2025

Dear Dr. Aboothahir Afzal,

Greetings from Helping Hands Foundation (HHF).

We acknowledge with thanks the receipt of your two emails dated 3.6.2025, regarding your long-pending salary arrears issue related to your tenure as Assistant Professor of Physics at The New College, Chennai. We deeply appreciate the detailed account of your situation and fully understand the financial and emotional distress this unresolved matter has caused you.

To proceed with our assistance effectively and strengthen your case for intervention with the concerned authorities, we kindly request you to share the following documentation and details at the earliest:

---

📄 Court Orders and Government Approvals

1. A copy of the Government approval letter for your post, dated February 2008.
2. The interim High Court order from 2010 directing the disbursement of consolidated Government salary.
3. The final High Court judgment settling the case between minority institutions and the University of Madras, especially with reference to arrears disbursement.

---

🏫 Documentation from The New College

4. Confirmation that The New College submitted your salary arrears bill to the RJD Office, including submission date and bill reference number.
5. Any correspondence between The New College and the RJD Office regarding the bill status.
6. Name and contact details of a representative at The New College who can support or verify your case.

---

🗂 RJD Office and Finance Department Correspondence

7. Copies of any written responses (emails/letters) from the RJD Office or Finance Department after your follow-ups, especially following your communication dated 29.9.2023.
8. Any verbal or informal explanations related to the “lack of funds” issue, including if this was linked to budget or financial year constraints.

---

💰 Salary Arrears Details

9. A detailed breakdown of the expected arrears amount for the period 2008–2010, calculated under the UGC pay scale (₹15,600–39,100), including any applicable allowances.
10. Your bank account details for verification and readiness in case of future disbursement.

---

🧾 Additional Supporting Information

11. Any available proof that your colleagues at The New College received their arrears for the same period. This would help reinforce the case of procedural inconsistency.
12. Travel receipts or ticket copies to demonstrate the financial strain from repeated visits between Kerala and Chennai.
13. A timeline of your follow-up efforts with dates and brief outcomes (emails, meetings, calls, etc.) to showcase persistence and delay.

---

✅ Consent and Authorization

14. A signed authorization letter addressed to HHF, explicitly granting us permission to represent and follow up your case with the RJD Office, Finance Department, and other relevant authorities on your behalf.

---

📎 Copies of Attachments

15. Please re-send, in a consolidated manner, all previous attachments mentioned in your email, especially:

• Communications with The New College.
• Orders of the University of Madras and the Director of Collegiate Education, Tamil Nadu.
• Any official notices or orders relevant to your case.

---

📌 Important Note

Even though some of the above documents may have been previously shared via email, we request a fresh and complete resubmission of all relevant documents, in the above serial order, for systematic filing and reference within our Foundation’s case records.

Kindly note that due to the sensitive nature of government procedures and the need for sustained engagement with multiple departments, this process is expected to take at least 5 to 6 months. We sincerely request your patience and cooperation throughout this time.

Once we receive the documents you asked for, we will start our intervention and advocacy efforts immediately.

Thank you for reaching out to the Helping Hands Foundation. 

We are committed to supporting your pursuit of justice and ensuring your long-overdue dues are rightfully addressed.

Warm regards,
Managing Director
Helping Hands Foundation

On Tue, Jun 3, 2025 at 2:37 PM Aboothahir Afzal <aba...@gmail.com> wrote:

Dear Sir/Madam,

I hope this message finds you in good health and high spirits.

I am writing to humbly request the support of your esteemed organization, Helping Hands, in a matter that has remained unresolved for over a decade.

I served as an Assistant Professor in the Department of Physics at The New College, Chennai, from 15th June 2005 to 18th May 2011. Initially appointed as a management staff member, I received Government approval for my post in February 2008. However, due to the absence of a university nominee in the selection committee, the University of Madras denied qualification approval for newly appointed lecturers in minority institutions.

Subsequently, a legal case was filed by several minority institutions against the University of Madras, which led to an interim High Court order in 2010 directing the disbursement of consolidated Government salary. Accordingly, 27 of us from The New College started receiving the consolidated Government salary from February 2010 onwards.

During 2007 I had also applied for the post of Assistant Professor in Physics through Kerala PSC. The exam and interview of Kerala PSC was done in 2010 only and I got selected in 2011. I got advise memo from Kerala PSC on 2011 to join in Kerala Govt. service as assistant professor under Directorate of Collegiate Education Kerala. I was appointed in the Collegiate Education Department of Kerala and, considering my family circumstances, I resigned from The New College on 18th May 2011 and joined Government service in Kerala on 19th May 2011.

After my resignation, the High Court case was finally settled, and salary arrears for the period 2008–2010 were released to my colleagues who continued at The New College. Unfortunately, since I had relocated to another state, my arrears case was kept pending at the Regional Joint Director’s Office (RJD), Saidapet, Chennai.

Despite multiple follow-ups and the submission of the bill by The New College to the RJD Office, I have been informed that while the bill has been signed by the Regional Joint Director, it is still not being passed by the Finance Department due to a lack of funds.

Over the years, I have had to travel multiple times from Kerala to Chennai in pursuit of this matter, incurring both emotional and financial strain. I have to get salary of 24 months of lecturer in Physics for period 2008 to 2010 in UGC pay scale of 15600 -39100

Therefore, I kindly request your support in following up this long-pending matter with the Regional Joint Director of Collegiate Education, Saidapet, Chennai, and to help facilitate the disbursement of my rightful salary arrears at the earliest.

Your kind intervention could bring a long-awaited resolution to this issue, and I will remain deeply grateful for your assistance.

Warm regards,

Dr. ABOOTHAHIR AFZAL

(Assistant Professor of Physics)

E26, Highway apartment, kallai Po, Kozhikode,KERALA-676003

9526951652

aba...@gmail.com

attachments: Earlier communication to The New College in this regard and orders of University of Madras and Director of Collegiate Education Tamilnadu.

[Aboothahir Afzal]

Thank you for your email.
I need further help in getting documents asked by you.
Most documents are in college office and they didn't give copy to me, as the process of salary arrears claim is responsibility of college office and the communication and documents transaction took place between the college office and the RJD office as monthly salary claim is also done by office. Actually it is the responsibility of college to get my salary credited. On behalf of the college I am trying to get my arrears.
These documents will be in college office. As it is old files it is not easy to take it from them in between their regular work.

[Helping Hands Foundation]

Please find the attachment and act accordingly.

[Aboothahir Afzal]

ok thanks.I will do it

[Helping Hands Foundation]

Assalaam Alaikum, 

Dear Brother Aboothahir ji.

Please inform the developments in your issue. 

Jazak ALLAH Khair. 

[Aboothahir Afzal]

walaikumusalam

I have sent a letter to RJD and Director of collegiate education by post.

The college staff handling this matter said me to come to Chennai again and talk with them and arrange a friend of me staff, who can go to rjd office and enquire my issue.