SmartArt
Jane_Edwards
boatloads of SmartArt, and she wants to bring the Word documents with
the SmartArt into InDesign. It's not coming in nicely. Are there any
tips and tricks?
~ Jane
Michael Brady
On Mar 3, 2011, at 8:12 PM, Jane_Edwards wrote:
> It's not coming in nicely.
Not nicely how?
| | | | | | | | | | | | | | | | | | |
Michael Brady
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Roy McCoy
Maybe. I'm glad you asked, since I've had a question myself on this
lately. Namely, there was a way to get graphics out into separate files,
and I think this was to save the Word file as a web page. When I tried
to do this recently, however, I noticed some settings that suggested
that the resolution of the images was being modified and apparently
reduced via this procedure. So what I did was to unembed the links and
have them saved out to a folder, which required a little work but seemed
to work as well. Can anyone tell me (remind me?) how to get the graphics
out of the Word file without having to unembed each one, perhaps using
the saving as a web page method?
I don't know about Smart Art, but I can imagine the good procedure here
might be good for Jane too.
Thanks,
Roy
Valter Viglietti - Frame Studio
> I have a client who has created several Word 2007 documents using
> boatloads of SmartArt, and she wants to bring the Word documents with
> the SmartArt into InDesign.
One option would be exporting in WMF (Windows MetaFile) format...
if only Word would allow that (AFAIK, Word doesn't export; it's only able to
Save as... in several text format).
The only way I can think of (but I'm NOT a Word expert...), is creating a
PDF from the Word document.
IIRC the last Word version is able to export in PDF format; or, I know there
are several PDF solutions in Windows (even free).
C F Majors
embedding hi res images in word. Problems in press gain resulted.
not sure what you are encountering, but there are many possibilities
for what could go wrong, and right.
double click the images in word and check the settings for resolution
and for color settings. If that is the issue.
I eventually brought the whole thing into indesign and replaced the
anchored images with linked images. I nearly went out of my mind
trying to predict results in word. I was able to, by and large, retain
the anchors and make adjustments to objects in IND.
Is any of that relevant?
Carol
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. . . . . . . . . . . .
Michael Brady
On Mar 3, 2011, at 8:31 PM, Roy McCoy wrote:
> Can anyone tell me (remind me?) how to get the graphics
> out of the Word file without having to unembed each one, perhaps using
> the saving as a web page method?
In Word, Save As for the web. Word will save the document as an .html file and save the images separately as high and low-res images. Problem is, the images will be named Pic01, Pic02, Pic03, or similar. But you'll get the high-res versions.
Roy McCoy
thanks Michael. But the high-resolution ones aren't better than the
ones I wind up with by importing to ID and unembedding, are they?
If not, I may prefer unembedding to the problems I might run into
with the renaming of the images when saving for the web in Word.
Roy
C F Majors
Press Quality or High Quality -- as if there is a way to make a
setting. PDF-X1A does not fix the plates as needed. So they say to
print to PDF thru the print dialog box using Adobe as the driver. They
say not to use the shortcut.
Welp, I have not found any of these options. Other than print to Adobe 9.
But that is the story as of this week.
Bret Perry
If you have Office 2008 and above, you can right-click on the image in
Word and choose "Save as Picture" -- that saves a hi-res (150 ppi for my
Smart Art) -- you get a chance to name it... For other image types
sometimes I get 300 ppi.
I think it worked on Office X, but memory fails...
Web save is cool. Mine were named image001.png, image002.png (with 1
lo-res, 2 is hi-res)
For other types of images, I've had luck saving Word file in .docx format
(if you have 2008 and above) and then change the .docx extension to zip
and unzip it (might need to change type and creator or use stuffit
expander)
Then you can find the images inside the unzipped folder(s). Didn't seem to
work for Smart Art, only got lo-res ..jpg and .xml.
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>
Bret Perry
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William Adams
> In Word, Save As for the web. Word will save the document as an .html file and save the images separately as high and low-res images. Problem is, the images will be named Pic01, Pic02, Pic03, or similar. But you'll get the high-res versions.
Unless they are annotated in Word, in which case Word will build a low-resolution preview.
Making a .pdf, then fixing that up w/ other tools is the best option.
William
--
William Adams
senior graphic designer
Fry Communications
Sphinx of black quartz, judge my vow.
Roy McCoy
> If you have Office 2008 and above, you can right-click on the image in
> Word and choose "Save as Picture" -- that saves a hi-res (150 ppi for
> my Smart Art) -- you get a chance to name it... For other image types
> sometimes I get 300 ppi.
This sounds like "unpredictable results" to me. I'm running experiments
on this now, and it just gave me 72 ppi with no apparent way to improve
that. Definitely not preferred.
> Web save is cool. Mine were named image001.png, image002.png (with 1
> lo-res, 2 is hi-res)
I got image001.jpg (JPEG, note), image002.png. With png disenabled I got
image001.jpg, image002.gif. The color seems to wash out a little in the
PNG.
> For other types of images, I've had luck saving Word file in .docx
> format (if you have 2008 and above) and then change the .docx extension
> to zip and unzip it (might need to change type and creator or use
> stuffit expander)
> Then you can find the images inside the unzipped folder(s). Didn't
> seem to work for Smart Art, only got lo-res ..jpg and .xml.
This and not web save is what I couldn't remember from before, thanks.
It gives me the good images, but lots of other crud I don't want and
can't use: _rels, CustomXml, docProps, etc. I was happy simply to be
able to *get* the images before, but now I'm a little more demanding.
William:
> Making a .pdf, then fixing that up w/ other tools is the best option.
I checked this out too, opening the PDF in Acrobat and selecting
Advanced > Document Processing > Export All Images. Is there a better
PDF route than this one? I would hope so, as the images I get in this
way are similar in resolution to the what I'm calling the good ones,
but a little off and the colors are again somewhat washed out. This
procedure may nonetheless be the best for SmartArt, I don't know.
So I've tried right-clicking, doc.x, web save and PDF, but wind up
preferring simply importing the Word doc into ID and unembedding,
which gives me good (the best possible) linked images I can work with.
There *were* only two problems:
(1) Having to unembed each image individually. But I just now checked
and I don't have to: I can select all of them in the Links panel and
unembed them all at once.
(2) Sometimes the images still wouldn't import. What specifically happened
to me recently was that I was sent a Word file with images that imported.
A woman in Belgium made a couple of corrections to the file so that her
version was the one I had to deal with - only its images wouldn't import,
though I could tell by the size of the file that they were still there.
I was going to ask for help here on that, only I just now tried saving
the problem file as .docx (it and the original file were .doc), and then
the images imported again. So I guess I'm all set after all. Too bad that
simple importing apparently doesn't work so well with SmartArt.
Thanks,
Roy
C F Majors
> --
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>
--
Jane_Edwards
2008 and 2011 and InDesign CS5 with Acrobat X. I think she uses Word
2007 or 2010.
Originally I was told the formatting wasn't coming across when she
imported her Word documents into InDesign, then I was sent a dozen
flyers in Word that have SmartArt, callouts in shaded text boxes, and
columns. So I am not sure if it's just text formatting issues, or if
she is expecting to format a complete document in Word and have it
look identical when it comes into InDesign. I knew about the Tools >
Document Processing > Export All Images, but did not know the save as
HTML or the RM > Copy. Those are great choices, and I need to do more
experimenting to see what will work best.
I just tried placing one of the files into InDesign again, and the
text in the two Smart Art objects is coming in, but the graphics are
not. Making it a picture first should solve the problem.
Nobody mentioned using Illustrator as an go-between, and I am not sure
if she has it; so I don't know if that's an option for her.
I just tried it in the middle of this message (copy from Word > paste
to Illy). It garbled two words, so I suspected a font issue, and
changed the font to something I knew was on my system, and it was
beautiful.
Now — a few minutes later — I just tried a second one. Garbled fonts,
so I changed to Calibri. Still garbled "!"#$%"%&'(')*&+,$(&". I
changed one box to Minion Pro and that box worked perfectly and came
into Illustrator as text, the Calibri is still garbled.
She used Candara, Futura Com ExtraBold Oblique, Futura Hv BT Heavy,
and Futura Com Book in the two pieces I tried. The first two of those
fonts garbled, but I am not sure they are on my system. The second two
came out fine, and the graphics came out fine. I also had to delete a
lot of empty frames in Illustrator.
One word that I couldn't select in the SmartArt came in as Outlines in
Illustrator, and not very good ones at that. But it could be deleted
and retyped in Illustrator.
So pros and cons to the Illustrator method: it's more work that RM >
Copy but you get excellent vector quality when you finally tweak it
(and hope they don't come back with changes.)
I don't know yet why the Calibri garbled since I changed it to that
and it is on my system.
Thanks for all the responses — I had to watch a tutorial to remember
how to do SmartArt again, but I think we will all be seeing more of it
in the future.
Evans, Rebecca
I have two InDesign files with images (mostly tif files) that will not
stay linked. It doesn't matter which Preferences/File Handling option I
choose, original link location or most recent relink location, the first
time I open the file each day, I have to relink the graphics. Once I've
done that, the images stay linked until I restart the computer.
The first time this happened, I thought it was because the InDesign file
was created in CS3 and converted to CS5. This second file, however, has
always been CS5. Both InDesign files originated with other designers, but
many of my InDesign files do, and only these two refuse to keep their
images linked.
Any ideas why this is happening? The first file had >500 image files so it
was quite unnerving to have to repeatedly relink them. Thankfully, that
book has gone to press.
Rebecca
Roy McCoy
(I don't mind occasionally giving wrong answers here, as that seems to prompt others to post correct ones. :-)
Roy
Evans, Rebecca
I've narrowed it down, though. If I package the InDesign file, which I
always do to the desktop so I don't have to hunt for it, then move the new
packaged folder to the project's main folder, that's when these two
InDesign files can't find their Links. Even the "update link" icon in the
Links panel is grayed out. They also can't find their links if I rename
any folder upstream from the packaged folder, such as the project's main
folder.
I tried the trick of putting the InDesign file into its Links folder and
opening it from there, but that didn't work. I've been packaging to the
desktop for more than 5 years, first in CS3 and now in CS5, and these are
the only two projects (so far) that can't find their Links folder after
being moved.
Both of the original InDesign sample page files came from the same
designer and both of them were created after she upgraded to CS5. Her CS3
files relink properly. All the InDesign files have Preferences/File
Handling set to Most Recent Relink Folder. Interestingly, none of her
cover design files have had any problem relinking after packaging, just
these two interior design files.
Rebecca
thomas olbrich
understand but just import again instead? (About once a year I experience
weird link damages, to me often appearing in junky pdf look. I never have
been successfully to solve or understand such issues but always could, wow,
just delete the frame and place the content again with no further harm.
- thomas
Am 08.03.11 18:11 schrieb "Evans, Rebecca" unter <rebecc...@unc.edu>
Evans, Rebecca
it happened again, I queried the list to see if it had happened to anyone
else. I have discovered that exporting to IDML solves the problem, in case
anyone else runs into it.
Unfortunately, I didn't realize the problem existed until page correction
stage, so IDML doesn't help for these two books--I would have to print out
the new InDesign-from-IDML files to check all the images and line breaks
against the original proof sets. Yuck. I'd rather relink the images every
time I open the files.
From now on, though, I'll open the packaged InDesign file *before* I print
first proofs. And if it keeps happening, I'll contact Adobe support.
Rebecca
Nicole
your desktop, I guess. Wouldn't a save as still retain the original
image links? Clearly I'm missing something.
--
Nicole Hickman
Graphic Artist
Matthews | Evans | Albertazzi
1111 6th Ave | 6th Floor
San Diego, California 92101
(T) 619.238.8500 (F) 619.238.8505
measd.com meadigital.com
smart. uncommon. ideas.
On Mar 9, 9:56 am, "Evans, Rebecca" <rebecca_ev...@unc.edu> wrote:
> If it had only happened once, I would have considered it a hiccup. Because
> it happened again, I queried the list to see if it had happened to anyone
> else. I have discovered that exporting to IDML solves the problem, in case
> anyone else runs into it.
>
> Unfortunately, I didn't realize the problem existed until page correction
> stage, so IDML doesn't help for these two books--I would have to print out
> the new InDesign-from-IDML files to check all the images and line breaks
> against the original proof sets. Yuck. I'd rather relink the images every
> time I open the files.
>
> From now on, though, I'll open the packaged InDesign file *before* I print
> first proofs. And if it keeps happening, I'll contact Adobe support.
>
> Rebecca
>
>
>
>
> >A temporary hickup, not worth for us users to try to solve or even
> >understand but just import again instead? (About once a year I experience
> >weird link damages, to me often appearing in junky pdf look. I never have
> >been successfully to solve or understand such issues but always could,
> >wow,
> >just delete the frame and place the content again with no further harm.
>
> >- thomas
>
> >> Everything is on my computer.
>
> >> I've narrowed it down, though. If I package the InDesign file, which I
> >> always do to the desktop so I don't have to hunt for it, then move the
> >>new
> >> packaged folder to the project's main folder, that's when these two
> >> InDesign files can't find their Links. Even the "update link" icon in
> >>the
> >> Links panel is grayed out. They also can't find their links if I rename
> >> any folder upstream from the packaged folder, such as the project's main
> >> folder.
>
> >> I tried the trick of putting the InDesign file into its Links folder and
> >> opening it from there, but that didn't work. I've been packaging to the
> >> desktop for more than 5 years, first in CS3 and now in CS5, and these
> >>are
> >> the only two projects (so far) that can't find their Links folder after
> >> being moved.
>
> >> Both of the original InDesign sample page files came from the same
> >> designer and both of them were created after she upgraded to CS5. Her
> >>CS3
> >> files relink properly. All the InDesign files have Preferences/File
> >> Handling set to Most Recent Relink Folder. Interestingly, none of her
> >> cover design files have had any problem relinking after packaging, just
> >> these two interior design files.
>
> >> Rebecca
>
Evans, Rebecca
Another designer's file will open fine for me because I have the same
fonts, but the printhouse needs actual valid fonts, so I always package.
That also cleans up the info in the text file InDesign creates so that it
lists only fonts, images, and etc. that are used. I'm not sure the
printhouse actually looks at that file but it might as well be accurate.
And packaging cleans up fonts and images in the InDesign folders--the
designer could have all sorts of fonts and images in there from the design
process. I'm the end of the line before a project is uploaded to the
printhouse so it's my bad if the package doesn't contain what it should.
And I package to the desktop because it's convenient--I always know where
the packaged file is, it's in plain view and easy to upload or move back
onto the server to the archive area.
Rebecca
Bret Perry
file...import again)
And if that doesn't work, draw a new picture box and import again.
But you're right, if those won't fix it IDML will.
For what it's worth, we always package for sending to printing vendors,
because we do not want to be responsible for print-ready PDFs.
(We make them do that, and pay extra for the convenience of avoiding PDFs)
But we have never had a problem with the packaged files.
We have, on occasion, had the linking problem with files on the server
(Apple server).
I have linked files, gotten an updated preview, and then when I re-open
the ID file later, links were broken OR linked to an older file!
But the updated preview remained! So I had an old link with a new preview.
Bret Perry
Nicole
were packaging your file to the desktop each time you had to work on
the project (make changes to it), as opposed to uploading to the
printer. My mistake.
Nicole
On Mar 9, 12:13 pm, "Evans, Rebecca" <rebecca_ev...@unc.edu> wrote:
> I package every file because sometimes our server zeroes out fonts.
> Another designer's file will open fine for me because I have the same
> fonts, but the printhouse needs actual valid fonts, so I always package.
> That also cleans up the info in the text file InDesign creates so that it
> lists only fonts, images, and etc. that are used. I'm not sure the
> printhouse actually looks at that file but it might as well be accurate.
> And packaging cleans up fonts and images in the InDesign folders--the
> designer could have all sorts of fonts and images in there from the design
> process. I'm the end of the line before a project is uploaded to the
> printhouse so it's my bad if the package doesn't contain what it should.
>
> And I package to the desktop because it's convenient--I always know where
> the packaged file is, it's in plain view and easy to upload or move back
> onto the server to the archive area.
>
> Rebecca
>
Evans, Rebecca
happened each new day I worked on a file. But it was not because it was
the next day, it was because the way my work flows in and out, I'm
constantly packaging projects and moving them around.
Rebecca
Kathleen
kat
On Sep 23, 2012, at 5:54 PM, Ryan Knell wrote:
>
> Hi All,
>
> Just if anyone stumbles across this, the trick I use to get SmartArt out is to copy it from Word to excel to illustrator to indesign
>
> Why this works:
>
> Word to excel to illustrator gets the smart art out as a vector file. The feature was designed to grab excel charts for illustrator. This way you can also recolour them using kuler etc. in illustrator. Then you can chuck them into indesign and off you go.
>
> HTH.
