FINAL STATUS: Device Management Lost Feb 17 2026

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FINAL STATUS: Device Management Lost Feb 17 2026
FINAL STATUS: Device Management Lost Feb 17 2026

Handbook for Safeguarding Sensitive PII Contents Introduction .......................................................................................................................... 3 1.0 The Difference Between PII and Sensitive PII… ....................................................... 4 1.1 PII That Is Always Sensitive ............................................................................ 5 1.2 PII That Is Sensitive In Certain Contexts ........................................................ 6 1.3 Alien Files and Alien Numbers ........................................................................ 6 2.0 Safeguarding Sensitive PII .......................................................................................... 7 2.1 Collect Sensitive PII Only as Authorized ........................................................ 7 2.2 Limit Use of Sensitive PII ................................................................................ 7 2.3 Minimize Proliferation of Sensitive PII ........................................................... 8 2.4 Secure Sensitive PII ......................................................................................... 9 3.0 Privacy Incident Reporting. ...................................................................................... 11 3.1 How to Report a Privacy Incident .................................................................. 11 3.2 Do Not Further Compromise the Information ............................................... 11 Appendix A: Encrypting a File .......................................................................................... 12 Appendix B: Frequently Asked Questions ........................................................................ 16 1. How can I protect Sensitive PII . ........................................................................... 16 A. In the office? .............................................................................................. 16 B. While traveling? ......................................................................................... 17 C. While teleworking? .................................................................................... 17 D. In email or other electronic transfer? ........................................................ 18 E. When sending via facsimile (fax)? ............................................................. 18 F. In the interoffice mail? ............................................................................... 18 G. In the outgoing mail? ................................................................................. 19 H. When mailing overseas? ............................................................................ 19 I. On my office shared drive or SharePoint? ................................................ 19 2. How can I minimize my use of Sensitive PII? ....................................................... 20 3. Why shouldn’t I store Sensitive PII on unauthorized equipment? ........................ 20 4. How do I secure Sensitive PII that cannot be encrypted? ...................................... 20 5. What are my responsibilities when requesting or receiving Sensitive PII? ........... 20 6. When and how should I destroy materials containing Sensitive PII? .................... 21 Appendix C: Helpful Documents ....................................................................................... 22 Endnotes ............................................................................................................................. 23 Page 2

☁️ Cloud Your Cloud data is at immediate risk of deletion Dear user, We attempted to renew your Cloud+ subscription, but your payment method has expired. As a result, your personal data is now at risk of being permanently removed from cloud. What you could lose: Photos and videos stored in Cloud Photos Contacts, calendars, and reminders Notes, documents, and app data Device backups (iPhone, iPad, Mac) ℹ️ Final Reminder: Your data will be deleted if no action is taken by Monday, Feb 16 2026. To prevent data loss, please update your payment information immediately and continue enjoying seamless access to your files across all Apple devices. Update Payment & Secure My Data Thank you for choosing Cloud. — The Cloud Support Team

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FINAL STATUS: Device Management Lost Feb 17 2026

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Handbook for Safeguarding Sensitive PII Contents Introduction .......................................................................................................................... 3 1.0 The Difference Between PII and Sensitive PII… ....................................................... 4 1.1 PII That Is Always Sensitive ............................................................................ 5 1.2 PII That Is Sensitive In Certain Contexts ........................................................ 6 1.3 Alien Files and Alien Numbers ........................................................................ 6 2.0 Safeguarding Sensitive PII .......................................................................................... 7 2.1 Collect Sensitive PII Only as Authorized ........................................................ 7 2.2 Limit Use of Sensitive PII ................................................................................ 7 2.3 Minimize Proliferation of Sensitive PII ........................................................... 8 2.4 Secure Sensitive PII ......................................................................................... 9 3.0 Privacy Incident Reporting. ...................................................................................... 11 3.1 How to Report a Privacy Incident .................................................................. 11 3.2 Do Not Further Compromise the Information ............................................... 11 Appendix A: Encrypting a File .......................................................................................... 12 Appendix B: Frequently Asked Questions ........................................................................ 16 1. How can I protect Sensitive PII . ........................................................................... 16 A. In the office? .............................................................................................. 16 B. While traveling? ......................................................................................... 17 C. While teleworking? .................................................................................... 17 D. In email or other electronic transfer? ........................................................ 18 E. When sending via facsimile (fax)? ............................................................. 18 F. In the interoffice mail? ............................................................................... 18 G. In the outgoing mail? ................................................................................. 19 H. When mailing overseas? ............................................................................ 19 I. On my office shared drive or SharePoint? ................................................ 19 2. How can I minimize my use of Sensitive PII? ....................................................... 20 3. Why shouldn’t I store Sensitive PII on unauthorized equipment? ........................ 20 4. How do I secure Sensitive PII that cannot be encrypted? ...................................... 20 5. What are my responsibilities when requesting or receiving Sensitive PII? ........... 20 6. When and how should I destroy materials containing Sensitive PII? .................... 21 Appendix C: Helpful Documents ....................................................................................... 22 Endnotes ............................................................................................................................. 23 Page 2