Fwd: [Black Beltway] Job Announcement: Executive Assistant at Public Engagement Firm
Michiel Perry
From: <thecapita...@gmail.com>
Date: Tue, Feb 28, 2017 at 10:03 AM
Subject: [Black Beltway] Job Announcement: Executive Assistant at Public Engagement Firm
To: Black Beltway <BlackB...@googlegroups.com>
JOB ANNOUNCEMENT
Executive Assistant
Capitol Services Management, Inc. is a boutique firm that specializes in public engagement, development and real estate. The firm seeks an Executive Assistant who will report directly to the President of the company. This person will be required to work in a high stakes environment where attention to detail is critical. The successful candidate will be able to handle the schedule of a busy executive by juggling all responsibilities in a timely manner. This person should also be well versed in Microsoft Office Suite and have experience with Quickbooks. This role will work to enhance the executive's effectiveness by providing information management support and representing the executive to others.
Executive Assistant Job Duties:
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
Executive Assistant Skills and Qualifications:
Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Travel Logistics, Verbal Communication
Please send all resumes to phi...@thecsmi.com
And kj.c...@gmail.com No phone calls please.
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