Correspondence Specialist, GS-301-9 Department Of The Interior 12 reviews - Washington, DC

[Michiel Perry]

Correspondence Specialist, GS-301-9
Department Of The Interior 12 reviews - Washington, DC
See original job posting at usajobs.gov »

The Department of the Interior is devoted to protecting and preserving the natural resources of this great nation, including National Parks, Landmarks, and the well-being of communities, including those of Native American, Alaska Natives, Native Hawaiians, and affiliated Islanders.

This position will serve as a Correspondence Specialist in the Office of the Executive Secretariat and Regulatory Affairs, Office of the Secretary. The incumbent provides assistance and advice on all matters pertaining to the processing and controlling all correspondence and documents directed to the Secretary of the Interior. However, in performing the following duties, the incumbent will work directly with the staff within the Department of Indian Affairs, Bureau of Indian Affairs, Bureau of Indian Education, and Office of the Special Trustee as well as any other issues pertaining to Indian Affairs .

This position is located in Washington, DC.

This vacancy is also announced as OS-TR-12-MM724194 (ACWA) at the GS-7 gradel level under the compettive examining procedures or OS-TR-12-MM724189 (MP) for those applicants who wish to apply and be considered under Merit Promotion procedures (applicants who have competitive status, i.e., are current competitive service employees, have reinstatement eligibility for the competitive service, or who are eligible for special appointing authorities). You must apply and submit required documents for both announcements if you wish to receive consideration under both Merit Promotion and Delegated Examining procedures.

KEY REQUIREMENTS

Applicants must be U.S. Citizens

This position is subject to a pre-employment background investigation

Relocation expenses are not authorized

Traveling is not required

You will be required to have federal payments made by Direct Deposit

DUTIES:
The major duties of this position include, but are not limited to the following:

Reviews incoming correspondence, including analysis of content to determine its significance and the type of action required.

Assigns correspondence to the appropriate bureau/office and determines the appropriate signature level for correspondence addresses to the Secretary, Deputy Secretary, and Assistant Secretary - Indian Affairs.

Prepares an acknowledgement letter or interim response for Congressional mail.

Controls, tracks, and manages on all correspondence controlled for the signature of the Secretary, Deputy Secretary, or Assistant Secretaries within prescribed time frames. Records information in the data tracking system.

Assist bureaus in meeting their Secretarial correspondence deadlines and informs the Director of problems.

Assists office with unusual correspondence or unusually high volumes of correspondence.

QUALIFICATIONS REQUIRED:
ALL applicants must meet the requirements for the GS-09 level by one of the following means:

A. Experience: To qualify at the GS-9 grade level, you must have at least one FULL year specialized experience equivalent to at least the GS-7 grade level. Specialized experience is defined as, but is not limited to:

• Performing independent research and analysis to write and edit Departmental/organizational/company correspondence;
• Developing, compiling and/or assembling reports and documents to convey information concerning complex programs and functions to diverse levels of understanding of an organizations programs and activities;
• establishing office guidelines relating to correspondence processes and practices
• tailoring information within correspondence (e.g. memos and letters) to specific audiences, including tribal leaders, the general public, technical specialist, and/or congress.

OR

B. Education: 2 years of progressively higher level graduate education** leading to a master's degree or master's or equivalent graduate degree OR a combination of specialized experience and education that totals 100% of the experience requirement.

If you qualify based in whole or part on education, you MUST submit transcripts.

All qualification requirements must be met by the closing date of this announcement ( Tuesday, August 21, 2012 ) . Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review in our office, in other Federal agency personnel offices, and on OPM's web site at: http://www.opm.gov/qualifications .

Education : If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide transcripts as proof of meeting the requirements. Failure to provide the documents will result in you receiving an ineligible rating.

Foreign Education : Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp .

How You Will Be Evaluated : We will review your resume and transcript(s) (if applicable), to ensure you have met the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided in the questionnaire ( View Assessment Questions ). The questions evaluate your relevant personal, educational, and work experiences that enable you to meet the knowledge, skills and abilities necessary to successfully perform the functions of this job. The questions are related to:

• Writing Ability
• Correspondence Related Policies and Procedures
• Multi-tasking Ability

The questionnaire will take you approximately 30 minutes to complete View Occupational Questionnaire .

Selective Service : If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. http://www.sss.gov .

HOW YOU WILL BE EVALUATED:
Your resume and responses to the self-assessment questions are an integral part of the process for determining your qualifications for this position. Therefore, it is important that your resume supports your responses to the assessment questions.

There are several parts of the application process that affect the overall evaluation

of your application:
1. Your resume which is part of your USAJOBS profile 2. Your responses to the online questionnaire 3. Your required and supporting documents, as outlined in the announcement

Category Rating will be used in the ranking and selection process for this position. The categories are Best Qualified, Well Qualified, and Qualified. Veterans’ preference rules for category rating will be applied.

Veterans’ Preference: If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your résumé. Your veterans' preference entitlement will be verified by the employing agency.

For 5-point veterans’ preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., copy of military orders, campaign documents as: or expeditionary award citation, etc.) that proves your military service was performed under honorable conditions. For 10-point veterans’ preference, you must submit a Standard Form (SF) 15 , Application for 10-Point Veteran Preference and all other required documentation.

BENEFITS:
The Federal Government offers a number of exceptional benefits that are unmatched by most other organizations. The following web address is provided for your reference to explore the major benefits offered to most Federal employees. This link also provides an overview of the benefits currently offered to Federal employees. http://www.opm.gov/retire/retire_jobseekers.asp .

Important Note : All Department of the Interior (DOI) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report. In addition, DOI (Office of the Secretary) and Bureau of Ocean Energy Management, Regulation, and Enforcement (BOEMRE) employees are further restricted concerning their holdings of Federal lands and resources administered or controlled by the Department of the Interior. This includes holding stock in corporations engaged in mining activities on Federal lands (e.g.: oil, gas, coal, alternative energy resources, etc.). Please refer to the Bureau of Ocean Energy Management, Regulation and Enforcement webpage for Ethics located at: www.boemre.gov/adm/ethics.html for additional information. BOEMRE requires the highest level of integrity. Employees must be totally objective and impartial in the performance of their work. All potential issues (e.g.: work related interactions with friends, family members or previous employers) must be disclosed at the time of application or during the interview process.

If you are a status applicant (current permanent Federal employee or former permanent Federal employee with reinstatement eligibility), or are eligible under a special appointing authority and you are selected under this vacancy, you may be subject to serving a new one-year probationary period.

OTHER INFORMATION:
Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date.

Effective January 1, 2010, OPM must authorize any employment offers we make to current or former (within the last 5 years) political Schedule A, Schedule C, or Non-career SES (political) employees in the executive branch. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you must disclose that to the Human Resources Office.

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.

Recruitment methods and selection procedures will be based solely on merit after fair and open competition, and will be made without regard to political, religious, or labor organization affiliation or non-affiliation, marital status, race, color, sex, national origin, non-disqualifying disability, sexual orientation, or age.
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Michiel Perry
IMPACT Your World!
www.impact-dc.com
804-896-2220