Fw: Fwd: Application for Degree, Provisional Certificate, Grade Card, etc. in the next Convocation

[sai nikhil]

 

Regards,
G Sai Nikhil
Post Graduate Student
Department of Electrical Engineering
IIT, Kharagpur

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Subject: Fwd: Application for Degree, Provisional Certificate, Grade Card, etc. in the next Convocation

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http://noticeboard.iitkgp.ernet.in/acad_pg/notice.php?sr_no=1123

Academic Section - IIT Kharagpur

Application for Degree, Provisional Certificate, Grade Card, etc. in the next Convocation	2012-04-23 10:11
All Postgraduate and Research students who have completed all prescribed academic requirements and will be awarded degree in the ensuing Convocation are requested to immediately fill up all the details for graduation processing in the ERP and follow the steps given below: I. Open the Link Academic → Final Graduation Processing → Application For Degree, Grade Card, Final Dues Clearance. The following steps are to be followed: 1) Fill up the details (instruction given in the application) and upload the recent passport size photograph (as per instruction) that has to be printed on Grade Card. 2) Take printout of: a. Fee Payment Challan b. Application for Convocation c. Application for Final Grade Card d. Application For Release of Last Month*s Assistantship (if applicable) e. Application for Refund of Institute/Hall Caution Money (if opted to take refund of caution money) 3) Pay the fees at the bank using the fee payment challan and get it verified by F&A Section 4) Verify your Name in Hindi Script from Rajbhasha Vibhag 5) After fees payment and name verification, submit all hardcopies to the Academic (PGS&R) Section II. In addition to the application for convocation, the graduating students have to take clearance from following department/section/hall and hand over the room to the hall authorities: a. Allocated Hall (including who are staying outside and attached to certain hall). If hall is not allocated in ERP, please contact HMC to allocate the hall first for further processing. b. Department/Center/School c. HMC d. Central Library e. Gymkhana f. Rajbhasha Vibhag After application for Final Dues Clearance through the link in part I, the student can view clearance from all sections from the same link. Once clearance has been given by all sections, the student has to print of Demand/No-Demand Certificate and Challan for Payment of Dues (if any). Even if there are no dues outstanding, a receipt has to be generated with NO-DEMAND at the Academic (PGS&R) Section. If applicable, the dues are to be paid at the bank using the challan and the DEMAND certificate along with challan to be submitted in the Academic (PGS&R) Section after verification by F&A Section. III. The Halls of residences, HMC, NCC, Central Library, NSS, Technology Students’ Gymkhana, Rajbhasha Vibhag are requested to upload the clearance and dues (if any) in ERP through the link Academic → Final Graduation Processing → Dues Clearance and Verification. The dues can be uploaded and clearance can be given only after the student applies for dues clearance through ERP. The above sections can update the dues amount and remarks in ERP until the clearance is given for a student. Once clearance is given, further update is not possible for that student. Please check the process for Final Graduation Processing is shown in the next page. The student can monitor the present state of final graduation processing using this process flow dynamically given under ( ) icon of Application For Degree, Grade Card, Final Dues Clearance page in ERP. IV. The Halls of Residences are requested to update the handover of rooms by graduating students in ERP through the link : HMC → Hall Information → Room Allocation Download Attachment
Assistant Registrar, PGS&R

--
Manju V S
Mtech, control systems,
IIT Kharagpur