Platform for secure document archiving

Skip to first unread message

Bravismore Mumanyi

Oct 25, 2021, 5:50:23 AM10/25/21
Dear AtoM Users

Kindly advise on a freely available platform that can be employed for document archiving.

These will include sensitive financial documents. We are not prepared to invest in a fully-fledged EDRMS at present. 

Is Archivamatica a solution for this use case?

Thanking you in advance


Dan Gillean

Oct 27, 2021, 11:32:15 AM10/27/21
to ICA-AtoM Users
Hi Bravismore, 

I don't have recommendations for you, but wanted to provide a bit more information on Archivematica. 

Archivematica is not an EDRMS - an EDRMS provides a lot of additional management functionality that Archivematica (AM) does not - for starters, AM is storage agnostic. By this I mean it is not intended as a digital repository - it can be linked to one (or any storage location), but the ongoing management of stored content is outside the scope of the Archivematica project - as is access, detailed description, document creation, and other functions you might find in an EDRMS. Conversely, an EDRMS is generally not suitable for long-term standards-informed digital preservation. 

Archivematica is an open source digital preservation workflow system. That is, it provides a web-based dashboard to wrap a number of open source tools together that will allow users to process digital content for long-term preservation in accordance with international standards and best practices such as the OAIS reference model (ISO 14721). You will find more information, and all the project documentation, here:
Archivematica can ingest digital content and use a set of user-editable policies to generate versions of these in stable formats suitable for long-term preservation. It will package these in an AIP as per the recommendations of the OAIS reference model. Archivematica can also generate lower-resolution access copies in more common formats for public viewing - i.e. a Dissemination Information Package, or DIP, as per the OAIS language. However, as I mentioned it is storage agnostic: by this I mean, Archivematica does have a Storage Service component that keeps track of your storage locations and what AIPs are stored where, but it does not provide a storage environment itself, nor does it provide tools for the ongoing review and maintenance of your storage locations. 

Sometimes we describe it as a sausage maker - you provide the raw filling, AM can create a standards-based casing and a detailed label of all ingredients and preparation processes... but refrigeration or freezing, cooking, and serving are up to you. 

Here are a couple previous forum posts where I have discussed Archivematica and its relationship to AtoM:
Hope this helps - good luck in your search!

Dan Gillean, MAS, MLIS
AtoM Program Manager
Artefactual Systems, Inc.
he / him

You received this message because you are subscribed to the Google Groups "AtoM Users" group.
To unsubscribe from this group and stop receiving emails from it, send an email to
To view this discussion on the web visit
Reply all
Reply to author
0 new messages