Accession mask

[University of Manitoba Archives & Special Collections]

Hi, I was wondering, if we've set up an accession mask as A%Y-#iii, so that accessions appear as A2018-001, A2018-002, A2018-003, etc., once a new year starts, will the last three digits start back at 001 or will they keep going based on the last three digits of 2018 (e.g., if the last accession of 2018 was A2018-100, will the first accession of 2019 be A2019-001 or A2019-101?). If it's the latter, is there any way to set-up the mask so that the last three digits start back at 001 with every new year?

Thanks

[Dan Gillean]

Hi there, 

I haven't done much testing myself to confirm, but I'm pretty sure that the accessions mask will keep incrementing, rather than reset with the new year. 

However, it should be fairly easy to resolve this. The incrementation count is based on the Accessions counter field just below the mask in the settings. If you reset this back to zero in the new year, then I believe that your next accession should be A2019-001.

See: https://www.accesstomemory.org/docs/2.4/user-manual/administer/settings/#accession-counter

I tested this out quickly on our public demo site, and it seems to work as expected! Feel free to play around there yourself. 

Cheers, 

Dan Gillean, MAS, MLIS
AtoM Program Manager
Artefactual Systems, Inc.
604-527-2056

@accesstomemory

On Fri, Feb 23, 2018 at 12:35 PM, University of Manitoba Archives & Special Collections <uofmar...@gmail.com> wrote:

Hi, I was wondering, if we've set up an accession mask as A%Y-#iii, so that accessions appear as A2018-001, A2018-002, A2018-003, etc., once a new year starts, will the last three digits start back at 001 or will they keep going based on the last three digits of 2018 (e.g., if the last accession of 2018 was A2018-100, will the first accession of 2019 be A2019-001 or A2019-101?). If it's the latter, is there any way to set-up the mask so that the last three digits start back at 001 with every new year?

Thanks

--
You received this message because you are subscribed to the Google Groups "AtoM Users" group.
To unsubscribe from this group and stop receiving emails from it, send an email to ica-atom-users+unsubscribe@googlegroups.com.
To post to this group, send email to ica-atom-users@googlegroups.com.
Visit this group at https://groups.google.com/group/ica-atom-users.
To view this discussion on the web visit https://groups.google.com/d/msgid/ica-atom-users/8bdd9e19-646d-494c-bc7a-1f75f4b77b7d%40googlegroups.com.
For more options, visit https://groups.google.com/d/optout.