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Miles Clemson
Aug 11, 2023, 12:53:00 PM8/11/23
to AtoM Users
Hi everyone - big and long question here, and one quite specific to performing arts archives
I'm Miles, from Southbank Centre Archive. We're currently in the process of moving a large number of legacy listings - paper, google sheets, etc - into AtoM.
In addition to our legacy listings of archival material, we maintain a performance database.
This performance database shows both individual shows (some with multiple artists) and festival series (multiple shows, multiple artists). It also shows our exhibition history (with multiple artists, occasionally multiple locations if a touring show)
We want to ensure that the database is accessible within AtoM, and sits separate from it. We'd like to include it with the minimal amount of bending / breaking of the AtoM system.
My current thinking is as follows:
Authority Records - for artist names
Function Records - for performances, exhibitions and festivals. This is because it allows addition of authority records (names) within it
Location - venue and location
Genre - art form
However, this obviously has issues. Function Records are seemingly not accessible when creating an archival description, and would need to be created afterwards and seperately.
So I'm a bit lost! Any ideas at all very welcome,
Miles
Idea
محمود محمد
Aug 12, 2023, 4:30:07 AM8/12/23
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Hello everyone, I'm glad to be talking to you and sharing with you what I know and what I'm learning from you and from my teachers, Mr. Dan Gillia.
According to what I have read and understood, the group you want to create may include photos and videos related to events and events
And you want to separate it from the administrative and historical archives of the bank, as well as link it with any correlation of the image or video with a document in the archive
It is possible to create a descriptive level under the name Record Group along with fonds in order to distinguish it from the archive units fonds in archive groups and it is named according to the appropriate nominal for you
To dedicate this level to express the distinctive group that you want to create while preserving
The archival materials are arranged within it through the creation of levels of description and archival arrangement that can be a file with the name of the occasion or festival to include within it all materials related to the occasion in their natural context, taking into account when describing the connection of the occasion to the persons or administrative unit related to it or any relationship related to it in other archival units in the archive Through the field of relations in the ISAD G2 archival description records
Southbank CentreBelvedere RoadLondonSE1 8XXRegistered Charity No. 298909--
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محمود محمد
Aug 12, 2023, 4:32:21 AM8/12/23
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Hello everyone, I'm glad to be talking to you and sharing with you what I know and what I'm learning from you and from my mentor, Professor Dan Gillian.
According to what I have read and understood, the group you want to create may include photos and videos related to events and events
What is required is to separate it from the administrative and historical archives of the bank, while also linking it with any correlation of the image or video with a document in the archive.
It is possible to create a descriptive level under the name Record Group along with fonds in order to distinguish it from the archive units fonds in archive groups and it is named according to the appropriate nominal for you
To dedicate this level to express the distinctive group that you want to create while preserving
The archival materials are arranged within it through the creation of levels of description and archival arrangement that can be a file with the name of the occasion or festival to include within it all materials related to the occasion in their natural context, taking into account when describing the connection of the occasion to the persons or administrative unit related to it or any relationship related to it in other archival units in the archive Through the field of relations in the ISAD G2 archival description records
Dan Gillean
Aug 14, 2023, 8:34:39 AM8/14/23
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Hi Miles,
Sounds like a very interesting project! I don't have any firm answers for you, but can instead perhaps point to some possible inspiration. First, a couple slide decks that might hold ideas:
This deck is a bit older so some of the source sites may have changed since, but it includes some examples of the various creative ways that people have use AtoM to meet their institutional needs:
In particular, I was thinking that perhaps the Beaton Insitute's use of static pages (to create topical landing [pages as a way into dispersed collections) and access points (to unite those disparate topics) could inspire some ideas.
Secondly, I don't know if there is any particular slide in here to highlight for your use case, but it's often handy for newer community users to see this roundup:
It's a very very different case, but in Canada, the National Centre for Truth and Reconciliation has also had to accommodate entities that don't match exactly to AtoM's default use. For example, they are using the authority record module for both Schools, People, Communities, etc... but also more generally , for Events that don't fit neatly elsewhere. They have done this by adding a new Event entity type to the Actor Entity Type taxonomy, so that users can facet the results by that type (and they can include faceted links and buttons on theme or static pages). See:
If you look at the options available in the dropdown Browse menu, you can also see that elsewhere they have used different access points on records, and then customized the browse menu to provide faceted results directly (see for example the difference between the Historical Photographs and Contemporary Photographs links in the Browse menu).
Finally, it's a much more expensive option, but the Glasgow School of Art has integrated its AtoM site with a comprehensive custom theme and a CMS (like Wordpress or similar), and users flow freely between the CMS and AtoM as they browse, allowing the site maintainers to provide all kinds of different ways into the holdings. See:
You can explore more example AtoM sites from our wiki:
Hopefully others might answer as well and share their own examples!
Cheers,
he / him
Miles Clemson
Aug 17, 2023, 4:24:23 AM8/17/23
to AtoM Users
Hi Dan -
This is brilliant! Thanks so much for sending this over. It's a perennial issue for performing arts archives, so good to know potential solutions exist on AtoM.
I especially love the idea of using static pages to represent higher level festivals, with individual performances logged as authority records - a combination of both Beaton and NCTR. We do a large amount of public participatory work, so researching and creating these pages would be a brilliant entry method, especially if we're limited with CMS integration.
One other solution we've come across is the Royal Albert Hall, who use CALM to maintain a dedicated list. I'm unsure as to whether this is a bent / broken function of CALM, or something that comes out of the box.
Thank you again Dan - lots to think about!
Best
Miles
Miles Clemson
Aug 17, 2023, 4:31:42 AM8/17/23
to AtoM Users
I've also just clocked the other reply, around using record groups to build a list of performance / exhibitions, which could also potentially work (and allow us to add lots of additional information).
Lots to think over here,
Miles
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