Numbering/Identifier sequence

[Helen Symington]

Hi All,

I need a little help and I release that I am going about this in the wrong way but I am trying to learn it myself at the moment.

I have been trying to figure out how to change the numbering/identifier sequence in a few scenarios. I want to learn how the numbering can be changed without manually changing each record.

I have created a list of records that have a simple numerical identifier sequence. I decided that I wanted to move the last record to a different position so dragged and dropped it. This changed nothing but the record's position (which I did expect).

I then edited the record to change the number to one already used by another record so I now have two records with the same identifier (which I also expected).

I tried to use the Generate identifier button but it wanted to skip a number in the sequence and push the record further down the sequence.

Is there a way to add records into a sequence without having to manually renumber everything? 

Is there a way to reorder records without having to manually renumber everything?

Sorry for the terrible way I've gone about this.

Thank you,

Helen

[pieters...@gmail.com]

Hi Helen

 

See red parts in body

 

Groete / Regards

Johan Pieterse

082 337-1406

 

From: 'Helen Symington' via AtoM Users <ica-ato...@googlegroups.com>
Sent: Thursday, 20 November 2025 13:37
To: AtoM Users <ica-ato...@googlegroups.com>
Subject: [atom-users] Numbering/Identifier sequence

 

Hi All,

 

I need a little help and I release that I am going about this in the wrong way but I am trying to learn it myself at the moment.

 

I have been trying to figure out how to change the numbering/identifier sequence in a few scenarios. I want to learn how the numbering can be changed without manually changing each record.

 

I have created a list of records that have a simple numerical identifier sequence. I decided that I wanted to move the last record to a different position so dragged and dropped it. This changed nothing but the record's position (which I did expect).

Yes that is normal as it does not follow the numbering order in the tree view

 

I then edited the record to change the number to one already used by another record so I now have two records with the same identifier (which I also expected).

Expected yes

 

I tried to use the Generate identifier button but it wanted to skip a number in the sequence and push the record further down the sequence.

This is just adding the next number to the settings field under Identifier -> Identifier counter

You can change that number but could create duplicates if the number was already used.

 

Is there a way to add records into a sequence without having to manually renumber everything? 

The generate button should do it if you set the number correctly

 

Is there a way to reorder records without having to manually renumber everything?

Unfortunately

 

Sorry for the terrible way I've gone about this.

 

Thank you,

 

Helen

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[Helen Symington]

Hi Johan,

Thank you so much. It's great to have that clarified.

Helen