To browse and search the database, click on one of these categories:
• Archival descriptions: This shows a list of ALL records in the database sorted by: most recent, alphabetic, or reference code. The default is alphabetical.
• Authority records – An alphabetical list of terms used in the database to describe records. Names of people are listed by last name. Any of these terms can be put in the search box, next to Browse.
• Archival institutions – These are the repositories where the records reside and the areas where current archives are collected:
• Subjects – an alphabetical list of all subjects used in describing records. Enter any of selected terms in the Search box next to Browse.
• Places – a list of all geographic locations mentioned in records.
• Digital objects – all digital objects used in the records.
"Popular this week," shows you what others have been viewing.
Tips for basic searching and advanced search strategies:
A detailed description of how to do a simple search is explained in the Access to Memory (software application used by the Subud Archives) in their documentation: https://www.accesstomemory.org/en/docs/2.5/user-manual/access-content/search-atom/#search-atom
A detailed description of how to do an advanced search is explained in the Access to Memory documentation: https://www.accesstomemory.org/en/docs/2.5/user-manual/access-content/advanced-search/#advanced-search
The following is a basic description of how to use the Search capabilities of this software application:
A term can be placed in the Search box in the tool bar next to Browse. There is a choice of Global search (keyword) or Advanced search (Boolean operators).
For a Global search, the simple way is to type a search term that describes what you are looking for and click on the magnifying glass, this will give you all records that have that search term in them. When you start typing a term, there is a “typeahead” feature which will start immediately anticipating what you want. If you don't click on the magnifying glass, records will appear that are grouped in categories under ICONS.The first icon shows you the top matches in archival descriptions. The second icon shows the archival repository where you can find the information you are searching, and the third icon show authority record that matches your search term. These icons are used throughout the Subud Archives website interface, so it is important to be familiar with them. The typeahead feature is set by default to begin providing suggestions only after three characters have been entered – for example, entering “a” or “an” in the search box will not prompt suggestions, but entering “ant” might produce suggestions such as a record for a person named “Anthony,” etc.
For an advanced search, click on Advanced search in the search box. A screen will appear to help you narrow down your search results. There are filters on the left side of this screen. The first one is for repository with a pull-down menu. There is a choice for level of description: top-level descriptions is a default but a menu appears that allows you to select a series or subseries such as FILM for films, KEJ for kejiwaan records, ORG for organizational records, ENT for enterprise records, PHOTO for photographs, etc. Next is a box for General material designations with a set number of choices. Next is Media type, Digital object available, Level of description, and Copyright status.
Level of Descriptions refers to a record that either describes the entire collection, a group of records (Fonds), a Series which is a group of like material, or a Subseries, which is a section of a group of like material. There is a further break down of Part, File, or Item. Part might refer to a box of like materials, File would refer to a file folder of like material, and Item would be a description of a unique record in a file folder or could describe a photograph, a digital document, or an issue of a newsletter.
The Search Form in the middle of the screen allows you to search something in any file (pull down menu includes Title, Archival history, Scope and content, Extent and medium, Subject access points, Name access points, Place access points, Identifier, and Reference code) or to do Boolean Searches using And, Or, or Not. Here is a link to a good definition of Boolean Searching https://library.uaf.edu/ls101-boolean. If you have any problems finding what you are looking for, contact an archivist by email for help.
When a record is opened, you will see its identification number and can read a description. Blue hyperlinks can be clicked; they are found throughout the database. These blue links include authors' names, such as; [examples given of a few prominent people in our organization.] Any click on a name will open other works by these authors (called Creator in this database). In the lower half of the record are the Access points, including subject, place, and name. Clicking on them will link to records that match the access terms, such as an events or a geographic location. For example, the blue hyperlink for the "3rd Subud World Congress, 1967, Tokyo" will link to other records about that congress, including documents, photographs taken at the event, publications about the congress, and decisions made.
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