Deleting a fonds level but leaving children in place?

[Stuart Bligh]

Hi - is there any way in ATOM of deleting a fonds level but leaving the records below in place? We have a situation where we'd like to do this and then `promote' the subfonds levels to be fonds level ...

Thanks

Stuart

[Dan Gillean]

Hi Stuart, 

Deletions will cascade to lower levels, so while I think that you can still achieve what you want, it will take a few more steps. 

I would suggest that you accomplish this by: 

• Navigating to the subfonds description that will become the new fonds-level parent
• Using AtoM's button to Duplicate the subfonds - make any changes needed in the new description (such as adding a proper identifier; changing the level of description; etc) and save
• Back in the original hierarchy, navigate to the first intermediate level that will be a child of the new fonds
• Use the Move module to move it to the new fonds - this should also move any descendant records
• Make any changes you need to the moved levels (e.g. are the series becoming subfonds in the new fonds? do you need to update the identifiers? etc)
• You will need to repeat this for any additional intermediary levels - for example, if your subfonds had 3 series, do this for each series
• Repeat as needed across any other intermediate levels (like other subfonds levels in the original)

The other option is to try something like: 

• Add the fonds to the clipboard and export
• Manually update the resulting CSV: 
• delete the fonds 
• update the target subfonds to be the new fonds as needed (change Level, edit anything else like identifier etc)
• update any row whose parentId value referenced the old fonds description to reference the now-promoted subfonds level instead
• cascade these updates down as needed 
• Use the CSV validator in AtoM to make sure you haven't broken the CSV 
• Ideally, make a db backup first and/or try importing your edited csv into a test instance so you can review the results
• When you are confident about the changes, import the CSV, and then you can delete the original hierarchy

Cheers, 

Dan Gillean, MAS, MLIS
AtoM Program Manager
Artefactual Systems, Inc.
604-527-2056

@accesstomemory

he / him

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[Stuart Bligh]

Thanks Dan - that's helpful ...

Stuart

Stuart Bligh

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