Fwd: Archivist's notes

[David Juhasz]

Discussion regarding notes interface.

Begin forwarded message:

From: Peter Van Garderen <pe...@artefactual.com>

Date: February 1, 2010 9:35:28 AM PST (CA)

To: David Juhasz <da...@artefactual.com>

Cc: Evelyn McLellan <eve...@artefactual.com>

Subject: Re: Archivist's notes

Hi guys,

One thing to add to this discussion. On Friday I standardized all of the Control areas for the four ICA standards, this was mainly making sure that they all used the exact same label names and order (based on the later ISDIAH and ISDF standards). This was in response to an ICA review comment (will forward when complete). The only big difference is that ISAD explicitely calls for an 'Archivist's note' field whereas the others have a 'Maintenance note'. I asked whether we should change the ISAD label to Maintenance note also. We'll see. But in the interest of making the Control area standardized across all ICA templates, I would say let's make it a single-value field also if that's what the other Maintenance notes are.

That said, in principle, I would actually prefer to keep notes multivalue because then we can capture the date and user for each note. So, if we do go back to multi-value then we have to change it on all control areas.

Cheers,

--peter

Peter Van Garderen
President/Systems Archivist
Artefactual Systems Inc.
pe...@artefactual.com
(+1) 604.527.2056
--


David Juhasz wrote:

Hi Peter,

Evelyn had a discussion today in the chatroom about issue #1282 and we wanted your opinion:

http://code.google.com/p/qubit-toolkit/issues/detail?id=1282

2:44:25 PM David Juhasz: Do you think it's important to have multiple archivist's note fields? Or can we just use one be textarea?

2:44:46 PM epmclellan: in ISAD template?

2:44:50 PM David Juhasz: yes

2:44:58 PM epmclellan: let me see

2:46:50 PM epmclellan: nothing in the standard either way

2:47:05 PM epmclellan: but note fields all over qubit are multi-value, right?

2:48:50 PM David Juhasz: I'm pushing to make them a single text field

2:48:53 PM David Juhasz: where we can

2:48:59 PM David Juhasz: easier to manage

2:49:31 PM epmclellan: I don't know, my preference is for multi-value but if it's a problem I don't feel that strongly about it

2:49:37 PM epmclellan: but don't know what Peter thinks

2:50:29 PM David Juhasz: right

2:51:16 PM David Juhasz: he was okay with dropping multiple notes for the "maintanance note" field but archivist notes may be different

2:51:44 PM epmclellan: yes, it might be because they can be so different from one another

2:51:49 PM David Juhasz: I think it makes sense if you have more structured data about the note - a date it was updated, the user that created it, etc.

2:51:53 PM David Juhasz: right now it

2:51:56 PM David Juhasz: 's just a note

2:52:04 PM epmclellan: hmm

What do you think?

David Juhasz,

Software Engineer, Artefactual Systems Inc.

http://www.artefactual.com | P: 604.527.2056 | F: 604.521.2059

David Juhasz,

Software Engineer, Artefactual Systems Inc.

http://www.artefactual.com | P: 604.527.2056 | F: 604.521.2059