Query about Relieving letter and Experience Certificate

[Prajakta]

Dear All,

I do not have any experience in the exit process of an employee. But
what I have known is that an employee is not given his experience
letter and releiving letter on his last day of working.

I would like to know if there is any law regarding this or it is just
a general practice followed. Also what are the reasons for not giving
these letters on the same day.

Kindly give in your valuable inputs.

Thanks & Regards,
Prajakta

[Ashish Vyas]

Dear Prajakta

 

Firstly there is no law governing this, but its about company policy.

 

There are 3 things - First is the Acceptance of Resignation Letter, and Second is Experience Letter and Third is Releiving & No Dues Letter

 

Acceptance Letter is given as soon as it is decided by the HOD and HR to accept the resignation letter. The date by which the employee is going to be releived is mentioned therein along with a formal communication on the acceptance of his/her resignation.

 

Experience Letter is given on the last working day.

 

Releiving and No Dues Letter is also given on the last working day.

 

The communication given on last working day is for the reason that it is essential for the employee to complete the handover of work as well as assets of the company and settle any dues, before receiving this letters. In case it is given before that - there are chances of employee not completing the process, as the documentation has been completed.

 

Trust this has answered your query.

 

In case you want to know anything more in this context - do get in touch.

 

Regards

 

Ashish Vyas

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Ashish Vyas
Contact - 09930306997
India

[Jaymin Ghatalia]

Dear Prajakta,

It would bi in an interest of Best Practices, if you can clear all dues and
hand over the relieving letter to the employee the same day. We practice the
same in our company.

However delays are generally due to the processes like F&F or clearance from
various departments.

----------------------------------------------
Thanks and much regards,?

Jaymin Ghatalia

Head - Human Resources
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Dear All,

Thanks & Regards,
Prajakta

--

[pooja]

Prajakta ,

 

Ashish is right, there is no such law but it’s all depend upon your company policy, In my company we give acceptance of resignation letter first then  Experience cum relieving letter on the last working  day of employee and then after 10 days his final settlement cheque, other dues from both the side if any and full and final settlement letter.  That’s it.

 

Warm Regards,

Pooja Agnihotri

Senior Executive - HR

M:9322510516

E: po...@furniturekraft.com

 

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