Fwd: Re handover requests
Moshink
Begin forwarded message:
From: Moshink <moshin...@gmail.com>
Date: 12 June 2013 09:12:00 PM BST
To: Lyakat Jaffer <lyakat...@hotmail.co.uk>, Hujjat Jamaat Stanmore <ad...@hujjat.org>, Office Bearers <o...@hujjat.org>
Subject: Re handover requests
Dear Lyakatbhai
Salaam Alaykum,
I hope you are well.
In preparation for Sundays handover meeting, please find below a list of information which we expect to receive from you at the meeting.
· File(s) on all Governance issues:
a) 41k loan
b) Alphasoft contract
c) Rugby Additional Car Park Space
d) Ladies car park paving
· File(s) on all ongoing maintenance works including toilets and damp proofing plus details of all tenders and quotations received and/or awarded
· Borehamwood Project File(s) along with details of contacts and task force members formation
· AGM DVD recording
· Copies of Minutes of past EC meetings
· Computer passwords
· IT infrastructure, server and network(see attached list)
· Details of any contracts in place for IT support, Website maintenance/hosting and Database upkeep, along with terms agreed
· Keys to offices and centre
· Employment contracts currently in place
· File on Rugby
· Health and safety reports and inspection reports from Harrow Council
· Works in progress on safeguarding
· Any dialogues or correspondences with external communities since Woolwich and any pending issues on this
· File on negotiations with CoEJ
· Resident Alim work in progress including communication with Sheikh Murtadha Alidina that he is prepared to come for six months in a year
· File on status of IT Database Project
· Copy of the latest management accounts to 31 May 2013
· Correspondences and details of the rental negotiations on the Ruislip property, details of the advisors involved and agreements signed if any
· 25k file
· File(s) in relation to work in progress re: School and details of current licence from DfE (Department for Education) held
· Works in progress on Marriage contract
· Works in progress in relation to Children's Library
· Details/Schedule of fixed assets including all vehicles and their corresponding paperworks.
We have populated above details of what we feel are ongoing issues which we have to be fully aware of. However should we have inadvertently overlooked any other issues, please add them onto the list above.
We will bring a copy of this list on Sunday at the Handover Meeting and expect you, the outgoing Secretary, as well as I, the incoming Secretary to sign this off in our bid to maintain proper handover records.
With Salaams and Dua’s
Moshin Kassam
On behalf of the incoming Executive Committee of KSIMC of London
Moshink
Begin forwarded message:
From: Lyakat Jaffer <lyakat...@hotmail.co.uk>
Date: 13 June 2013 07:42:49 AM BST
To: Moshin kASSAM <moshin...@gmail.com>, Hujjat Admin <ad...@hujjat.org>, "Office Bearers (KSIMC) London" <o...@hujjat.org>
Subject: RE: Re handover requests
Alaykum Salaam Moshin
I acknowledge receipt of this mail.
Please note all EC minutes are already filed in the Jamaat office. Minutes of SGM of 10th June and AGM once completed will also be available. I will hand you over the DVD of AGM once I have finalised the minutes for the AGM.
I will pass on your request for computer passwords and other IT issues to Imtiaz Hasham and Murtaza Jaffer who have been looking after the IT during our term.
Please also note that the treasury handover is tonight and Aqeel can discuss the management accounts with Salim directly then.
I will pass on as much details as I have and can obtain in the short time I have by Sunday but no doubt I will be in touch with you as well after the handover in case of any queries.
Kind Regards
Lyakat Jaffer
Subject: Re handover requests
From: moshin...@gmail.com
Date: Wed, 12 Jun 2013 21:12:00 +0100
To: lyakat...@hotmail.co.uk; ad...@hujjat.org; o...@hujjat.org