Unofficial Minutes, August 26, 2009, Board of Captains, Hoofer Sailing Club

[Watson]

Unofficial Minutes
Board of Captains (Directors)
Hoofer Sailing Club
August 26, 2009
8:30pm

Attendees:
Chis Moss of Graduate Student Collaborative
John Goebel (Volunteer Staff)
Michael Watson (Your Reporter ;)
Johann Sung (Club Secretary)
Matthew James Duerst (Paid Staff)
Unknown Blonde Woman (Sailing Team)
Jeremy McVan (Sailing Team)
Mark Rugowski (Volunteer Staff)
Blake Anderson (Shop Employee)
Mike Stephenson (Sailing Team)
Kristin Paul (Sailing Team)
Adam (Head of Instruction Hiring Chair)
Jane Foster (Paid Staff)
Micah Kearns
Dan Siedlecki (Volunteer Staff)
Tristan Sather (Paid Staff & Sailing Team)
Bidgit Maniaci (Madison City Council Member)

Meeting commenced by Duerst with updates of persons’ personal lives
irrelevant to business before the Board.

Duerst moved to approve last meeting minutes of August 12, 2009.
Rugowski stated a quorum was present and seconded. Of interet to
keelboat sailors may be this passage: "We bought stereo equipment, CD
player, life jackets (not sure which fiscal year), magnetic whie
board. We agreed to give $900 to keelboat fleet for motors but they
did not follow through. Finished around $30,000 above. Going to pay
two installments on tech loan (2 x $14,000 batch = $28,000. Note:
budget cuts in February + increased membership rates + 10% increased
number of members) Passed on show of hands.

Duerst shepherded meeting on to hiring of a Head of Instruction
position. Interviewing is happening today. Adam doesn’t know any
details he states since “the team” is working on it. Kristin Paul, an
applicant and member of the Board hiring this position, says she
thinks there are 10 interviewees--including herself.

Duerst asked whether Board should decide whether to leave this hiring
decision to the next, incoming Board of Directors beginning next
Thursday, when the new Administration comes to office. Much
discussion as to whether they can meet next week in time before new
administration takes office. Group discussed quorum requirements they
want to make by next Wednesday night in order to decide new hire
before Strock Administration comes to authority. Lengthy, obsessive
discussion by group of making sure it meets yet another time next week
before new administration. Group finally decided that it will meet
next Wednesday, even though this was supposed to have been last
meeting of this Board tonight.

Board Member Kristin Paul states she is an applicant for the Head of
Instruction position.

Some talk of MU Bash on Sunday Night and a boat parade.

Tristan Sather entered room; states that Hiring Committee on which he
sits will recommend an applicant by next Wednesday Night to this
Board. When asked whether that will be enough time for Committee to
evaluate all interviewed candidates, says it should be no problem.

Sailing Team woman requests to reserve two motorboats to Team for some
race coming up. Discussion with Rugowski of which they can use. No
motion proffered.

Siedlecki spoke about Sunday scheduling of graduate student keelboat
rides with Chris Moss’ group. Rugowski asked if Dederich reserved
boats yet on paper boat scheduling calendars. Krisin Paul, in
responding to need for volunteers from club, stated they passed around
a volunteer sign up sheet in the paid staff weekly meeting. Group
talked about what boats to use for the graduate student free ride
event; but no discussion more on how to solicit volunteers in the
club for event.

Foster spoke up about how windsurfing fleet is really “suffering.”
Lots of damaged sails. Booms worn out. Foster is asking for money,
$400-500 per rig, to buy new rigs. Stephenson says he is no longer up
to date from Union on financial data of Club. Duerst said she needs
$2500 to purchase new gear. Rugowski asked where money will come from
in line itemized club budget. Stephenson says there is already $1800
in windsurfing budget still unspent; why need for $2500 more? Foster
does not want to use up $1800 existing funds on buying new gear. Adam
said Youth Program is causing most damage to windsurfing equipment.
Foster asked if Youth Program actually pays for its damage it causes
to fleets. Rugowski and Stephenson said Youth Program makes profits
for Club that feed into overall financials, though no evidence of fact
was offered beyond statement.

Goebel asked to return discussion to actual request for Foster gear.
Stephenson suggested taking money away from Tech Loan line item. Lots
of discussion ensued by group. Kristin Paul, Maniaci, Stephenson
offer to raid other line items for Foster’s $2500 request. Foster
moves to use $2200 from money set aside for Tech Loan to buy
windsurfing gear. Maniaci seconded. Blake asked how many rigs work
currently. Rugowski reminded Board that Council will need to re-
approve entire Club budget based on this motion. Maniaci does not
think $2200 is a lot of money. Duerst called the question. 4
abstained; motion passes on remaining show of hands.

Maniaci asked which of the club keelboats are night-sailable.
Siedlecki reported broken status of most keelboats with Mooney helping
report specific problems. Watson suggested Board could buy an engine
to replace Toy Boat’s stolen engine on a motion if it would like it to
work for event.

Some talk of adjourning…no motion made. ☹

Stephenson insists on speaking of Byte boats purchase. Refurbed.
Will be delivered in September. Kristin Paul expresses great
excitement with other sailing team members present. Stephenson
reports that Duerst is too big to sail a Byte, as the boat weight
capacity is 95-160 pounds.

Kearns mentioned new website allowed himself to grant himself a Toy
Boat Skipper Rating even though he does not teach and should not have
access to ratings data.

Siedlecki spoke of volunteer work of Bruce Gabert, who is suffering a
severe shoulder injury and exhaustion now of unemployment benefits.
Mr. Gabert cannot afford to renew his membership presently, which just
expired, due to personal injury and Recession. Siedlecki opened
discussion of whether this Board could recognize Mr. Gabert
volunteerism with an honorary membership. Sung and Maniaci began to
question request; tending toward speaking against it. Siedlecki
moved to recognize countless hours of Bruce Gabert in his time of need
by having the Board grant him an annual membership so he may continue
too his volunteer work on Hoofer equipment. Blake seconded. Motion
passed by unanimous show of hands.

Stephenson moved to adjourn. Passed at 9:35pm.

*At meeting close, Board Member Kristin Paul approached Commodore
Duerst on Head of Instruction position to offer to meet with him
further about it privately.