Unofficial Meeting Minutes/Notes of Meeting, Hoofer Sailing Club, Board of Captains (Directors), July 29, 2009

[Watson]

Unofficial Minutes/Notes of Meeting
Hoofer Sailing Club
Board of Captains (Directors)
July 29, 2009
8:30pm

Attendees:
Dan Siedlecki
Roger Wicker
Nathan Holman
Mark Rugowski
Andy Marin
Dan Jenkins
Kristin Paul
Brian Borkovec (UW Employee)
Jim Rogers (UW Employee)
Charles JoHann Sung
Adam Hughes
Unknown Woman
Erica Dederich
Michael Watson
Mike Stephenson
Justin Cherniak
Chris Johnson
Micah Kearns
Bridget Maniaci
Jesse Pfammeter
Paul Davidsayer
Jane Foster
Brad Strock

Meeting convened at 9:10pm.

Siedlecki relayed request of a graduate student group at UW to sail
with Hoofers on keelboats. Discussion of known details. Duerst said
to designated it as 1) special event 2) to reserve boats and 3) must
recruit skippers and crew. Rugowski moved to approve all of these.
Motion passed uncontested. Event is known as Walk, Ride, Sail. Will
probably occur on a Saturday.

Hughes recapped Monday meeting for an interview committee for head of
instruction position. Discussion of who may be available to serve on
a committee. Motion to offer these 5 named persons to become the
committee. Borkovec sent an employment form to Jim Rogres, Union
Human Resources and to Bascom Hill (why is Borkovec hiring his
replacement?). Statement as to hearing by 8/5/09 at earliest from
Bascom Hall. Wisconsin Union modified it to PVL. (?) Rogers said
posting must be advertised/posted for at least two weeks. Group is
now referring to itself not as interview committee, but as “hiring
committee.” Duerst is asking what constitutes the hiring process.
Rogers says Board of Captains is final determinant of a hire.

Discussion now among current Board of how long they are all in office
(until Sept. 6, 2009), and how quickly they can approve a new hire
before they lose their positions to a new administration.

Siedlecki suggested maybe the current Board should defer to the next
Board and administration, since it will have to live with the new
hire. Cherniak argued vigorously against Siedlecki’s position.
Pfammeter said “we need new head of instruction soon!” Pfammater
moved to accept “hiring committee” suggested by Hughes. Cherniak
moved to amend. Rugowski suggested using an email ballot of Board for
decision to hire.

Discussion and debate now on Rules of Order. Pfammater argues for
Hughes’ motion. Sung read the motion. Debate again about the
motion; deliberate move now to include Borkovec on any committee, but
without a vote. Motion passed uncontested.

Duerst now asked to discuss idea of delegating all hiring authority to
this small 5 person committee. Cherniak spoke in favor of
delegation. Maniaci wants Board to decided in end, as does
Pfammeter. Rogers cautioned Board that they may not be able to make
quorum then. Debate ensued as to what to do—other than allow incoming
Board to make these decisions.

Siedlecki said he used to hire hundreds of persons professional at
CUNA Mutual. Thinks Board will go through a summary of qualifications
written down based on committee work. Maniaci says Siedlecki makes
good points in suggesting committee should have total authority to
hire. Duerst cited “time constraints” to hire and spoke in favor of
full delegation to the small committee. Duerst said he may have some
friends apply and would not want to sit in judgment of their
applications as a member of the Board.

Rogers feels more comfortable he says with full Board approving this
new hire. Suggestons of Board meeting through emails. Watson spoke
that Rogers makes a good point and supports Rogers in his advice that
whole Board engage in full deliberate process; decision will impact
institution for years potentially and should be made by full Board,
not a small committee. Rogers was enamored and vocally asked everybody
to note Watson’s compliment of his advice on this question.

Foster said it is the Board’s job to decide whom to hire. Davidsayer
spoke of using multiple committees. Maniaci spoke more about
delegating authority. Borkovec said something saying only two weeks
is fine, just fine, to advertise the job. (Why is this any of
Borkovec’s purview?)

Duert asked if there is a motion on the floor? Maniaci is describing
some sort of fast-track to the final vote on a new hire (like MFN
trade status with China?) Rogers spoke about how Board can get more
info from using a hiring committee. Maniaci wants to obligate hiring
committee to attend Board’s final approval meeting of a hire. Talk of
Skype to allow Board Members to telephone in to meeting.

Dederich moved that Board Members who in fact attend the Board Meeting
on August 26, 2009 be approved all power to make final decisions for
hiring the head of instruction. (Is naming an undetermined committee
allowed by Rules of Order?) Jenkins offered a rewording of this
motion all seemed to like. Sung read a motion to assign Board members
who show up on August 26th all power to hire.

Borkovec said there may be members of the current Board of Captains
who will apply for this position of Head of Instruction. Discussion
of who is applying from the current Board began and tentative
discussion of how a Board Member Applicant will removed themselves
from the August 26th meeting (to attempt to remove conflict of
financial interest in public contract?)

Meeting moved to Cherniak asking about budget for hiring this
position. Maniaci asked if we need to expect a wide search, or just
expect insiders at Hoofers and nearby to apply. Borkovec debated
Cherniak over a search budget. Discussion of advertising on
monster.com.

Maniaci started speaking about annual Memorial Union Bash event.
Irrelevant discussion ensured on good dancers at Commodore’s Ball.
Long discussion also about a boat parade on Lake Mendota in which
Hoofers have been invited to parade.

Commodore Election August 6, 2009. Janelle Schofield is a Vice
Commodore candidate, they think.

Detour of discussion to failure of Hoofers to display boat
registration numbers on craft. Rash of tickets recently from DNR on
Lake Mendota at a Laser Regatta; dozens of boats issued $109
tickets. Board figured out who and how they will get all boats
registered—as should have been done in April and May 2009.

Rogers spoke about an election commission being formed (for August 6,
2009?). Lots of questions among Board about what to do; questions
about the Club bylaws and constitution, though of course per usual, no
copy of such are present at this meeting. (Why not?) Board discussed
allowing “rolling votes” and absentee ballots. Lots of discussion and
debate on voting procedures. Cherniak asked whether persons can carry
other persons’ ballots to the ballot box. Watson responded not in
this country; you vote your own ballot, and that is it. Kristin Paul
lamented she might have to wait until speeches cease to vote a
ballot. Noted that any general member may vote, meaning any live
person who has been an active member in the last 12 months prior to
election.

NO DECISION WAS MADE ON VOTING AND ELECTION PROCEDURES. Reference was
made by Duerst to 2006 voting guide.

Meeting adjourned.